Temporary Administrative Assistant
Georgetown University, Washington, District Of Columbia, United States
Georgetown University Job Opportunity
Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.
Job Overview
In addition to the role and technical responsibilities, the ideal candidate will be responsible for filing purchase order requisitions, spend authorizations and will serve as the primary liaison between CMS and account payables. This function will require follow up on the requisitions, reconciliations in the GMS as well as closing out purchase orders. Taken together, these duties add on a significant workload needs a dedicated individual to help execute these activities.
Work Interactions
The candidate will assist the co-directors with all aspects of the CMS activities including but not limited to:
Administrative functions
Organizing and coordinating meetings
Providing logistical support for CMS workshops, seminars and retreat activities
Managing honorariums, reimbursement processing for speakers
Coordinate CMS audit and assist co-directors to prepare and consolidate paperwork
Serve as a liaison for CMS website upgrade and management
Requirements and Qualifications
Bachelor's degree in Life Sciences, Management or related field. Works under close supervision of Dr. Cheema. Masters' degree preferred.
Computer work is a critical component of this position. Work tends to be sedentary, although walking for meetings is often required.
High-level information management skills required, including multiple word, data and web Content Management Systems (Word, Excel, PowerPoint, CMS, project management software, etc.). Ability to effectively use GMS and other enterprise-wide systems. Comfort with Macintosh systems and software but ability to use PC. High-Level Project/Program management skills required. Expertise in University/Academic systems and environment, especially in regards to a research and grant setting.
Communication (written/oral), interpersonal, understanding of business, academics and organizational structures, fiscal capabilities (computational, analytical, and practical, application to university, academic, research funding environment), information management (to include electronic/computer systems and software, work flow, organizational systems, etc.), leadership, customer service, ability to collaborate and negotiate. Ability to analyze, strategize, resolve issues, and independently plan for prevention and contingency. Ability to negotiate with internal and external stakeholders to achieve program strategic objectives.
Work Mode Designation
This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources website.
Pay Range
The projected hourly pay range for this position which represents the full range of anticipated compensation is: $32.40 - $39.60. Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.
EEO Statement
GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.
Benefits
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.
Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.
Job Overview
In addition to the role and technical responsibilities, the ideal candidate will be responsible for filing purchase order requisitions, spend authorizations and will serve as the primary liaison between CMS and account payables. This function will require follow up on the requisitions, reconciliations in the GMS as well as closing out purchase orders. Taken together, these duties add on a significant workload needs a dedicated individual to help execute these activities.
Work Interactions
The candidate will assist the co-directors with all aspects of the CMS activities including but not limited to:
Administrative functions
Organizing and coordinating meetings
Providing logistical support for CMS workshops, seminars and retreat activities
Managing honorariums, reimbursement processing for speakers
Coordinate CMS audit and assist co-directors to prepare and consolidate paperwork
Serve as a liaison for CMS website upgrade and management
Requirements and Qualifications
Bachelor's degree in Life Sciences, Management or related field. Works under close supervision of Dr. Cheema. Masters' degree preferred.
Computer work is a critical component of this position. Work tends to be sedentary, although walking for meetings is often required.
High-level information management skills required, including multiple word, data and web Content Management Systems (Word, Excel, PowerPoint, CMS, project management software, etc.). Ability to effectively use GMS and other enterprise-wide systems. Comfort with Macintosh systems and software but ability to use PC. High-Level Project/Program management skills required. Expertise in University/Academic systems and environment, especially in regards to a research and grant setting.
Communication (written/oral), interpersonal, understanding of business, academics and organizational structures, fiscal capabilities (computational, analytical, and practical, application to university, academic, research funding environment), information management (to include electronic/computer systems and software, work flow, organizational systems, etc.), leadership, customer service, ability to collaborate and negotiate. Ability to analyze, strategize, resolve issues, and independently plan for prevention and contingency. Ability to negotiate with internal and external stakeholders to achieve program strategic objectives.
Work Mode Designation
This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources website.
Pay Range
The projected hourly pay range for this position which represents the full range of anticipated compensation is: $32.40 - $39.60. Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.
EEO Statement
GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.
Benefits
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.