Assistant Drug Testing Administrator
Hoffman Construction Company, Lake Oswego, OR, United States
Assistant Drug Testing Administrator
The Assistant Drug Testing Administrator works within the Risk Management department and will report to the Drug Testing Administrator. They will work closely with Office Managers, Superintendents, Project Managers, HR, subcontractors, and drug testing locations. The Assistant Drug Testing Administrator will support Hoffman's Drug Testing Program to support all Risk Management department staff through performing administrative and general office duties including the following but not limited to typing, heavy filing, taking phone calls, and scanning documents.
Salary Range: $50,000-$65,000
Essential Responsibilities:
Confirm current/valid Drug & Alcohol (D&A) test for all workers.
Maintain all records of D&A tests.
Reconcile all D&A collection and test invoices and submit to accounting for payment.
Sort and review all D&A tests each day.
Track down any missing info on results and consents.
Regularly provide updated job lists to D&A collection sites.
Maintain all Hoffman supplies at labs & collection sites.
Find and set up new collection sites as needed; maintain current collection site list.
Report and follow up on testing issues with the jobsites, i.e. invalid tests, failed tests, etc.
Field phone calls/emails from lab, collectors, MRO, jobsite and workers with testing issues in a professional manner.
Utilizing D&A testing database, cross check new subcontractors testing for CCIP (Contractor Controlled Insurance Program) projects against the CCIP website.
Qualifications:
Professional Experience and Education
At least one (1) years of experience working in an office environment required.
High School Diploma or GED required.
Associates or Bachelor degree preferred.
Position Related Skills
Proficient in Windows, Microsoft Office 365 (Excel, Word, Outlook, and Teams), and have a general understanding of working within a computer network.
Fast, accurate typing skills; Professional phone skills.
Must be extremely accurate with data entry.
Ability to work with and around confidential information.
Reliable team player; committed to being on time and working scheduled hours.
Well organized, able to multi-task, self-starter.
Physical and Mental Requirements:
Standing/Walking/Sitting: Workday is a combination of standing, walking and sitting.
Must be able to climb stairs: 5% of the day.
Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use.
Sight: Visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
Hearing: Sufficient to hear conversational levels in person and over the telephone.
Speech: Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.
Lift/Carry: Up to 25Ibs
Minimal.
Bending/Twisting: Minimal.
Kneeling/Crouching/Crawling: Minimal.
Constant mental alertness, accuracy, and attention to detail required.
Must be able to work independently, make decisions, and follow through on all assignments.
Must use creativity, independent judgment, and organizational and problem-solving skills to determine the best method to accomplish desired results.
Must be able to plan and organize work.
Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers.
Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.
Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.
This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.
**Please note, we are not able to offer sponsorship for this position. **
Join The Hoffman Team
Hoffman is building a diverse company, and we welcome all candidates to apply. Headquartered in the Pacific Northwest, the Hoffman Construction name is synonymous with some of the most iconic projects in the region like the Portland International Airport, the Space Needle Century Project, MoPOP, Seattle Central Library, Colman Dock, Randall Children's Hospital, and the University of Oregon's Hayward Field. Our company has been in business for almost a century, but we're not stuck in the past. We encourage innovation, and we welcome diversity. Hoffman is employee-owned, which means employee owners have a stake in the company's long term success, and it means you have the freedom and independence to solve challenges without bureaucratic second-guessing. You'll earn highly competitive pay, get professional skills training and enjoy benefits like free primary healthcare for you and your family through our dedicated healthcare clinics, health insurance, paid time off, a generous retirement program and a culture of inclusion and acceptance. The people who work here take pride in their work, support each other and drive our commitment to exceptional construction, from urban high-rise towers, educational buildings, museums and libraries to advanced technology, industrial manufacturing facilities, water treatment plants, healthcare facilities and more. Hoffman is a place where you can feel like you belong. Many of our employees have been here for 20+ years. They often join us straight out of college or apprenticeships and grow their entire careers here. We're looking for people with a wide range of talents in positions from the jobsite to our corporate offices. Explore our website, and, if you like what you see, apply today.
Job Info
Job Identification 1231
Job Category People Operations
Degree Level High School Diploma/GED
Job Schedule Full time
Locations 5500 Meadows Road, Suite 500, Lake Oswego, OR, 97035, US
Domestic Travel Required No
The Assistant Drug Testing Administrator works within the Risk Management department and will report to the Drug Testing Administrator. They will work closely with Office Managers, Superintendents, Project Managers, HR, subcontractors, and drug testing locations. The Assistant Drug Testing Administrator will support Hoffman's Drug Testing Program to support all Risk Management department staff through performing administrative and general office duties including the following but not limited to typing, heavy filing, taking phone calls, and scanning documents.
Salary Range: $50,000-$65,000
Essential Responsibilities:
Confirm current/valid Drug & Alcohol (D&A) test for all workers.
Maintain all records of D&A tests.
Reconcile all D&A collection and test invoices and submit to accounting for payment.
Sort and review all D&A tests each day.
Track down any missing info on results and consents.
Regularly provide updated job lists to D&A collection sites.
Maintain all Hoffman supplies at labs & collection sites.
Find and set up new collection sites as needed; maintain current collection site list.
Report and follow up on testing issues with the jobsites, i.e. invalid tests, failed tests, etc.
Field phone calls/emails from lab, collectors, MRO, jobsite and workers with testing issues in a professional manner.
Utilizing D&A testing database, cross check new subcontractors testing for CCIP (Contractor Controlled Insurance Program) projects against the CCIP website.
Qualifications:
Professional Experience and Education
At least one (1) years of experience working in an office environment required.
High School Diploma or GED required.
Associates or Bachelor degree preferred.
Position Related Skills
Proficient in Windows, Microsoft Office 365 (Excel, Word, Outlook, and Teams), and have a general understanding of working within a computer network.
Fast, accurate typing skills; Professional phone skills.
Must be extremely accurate with data entry.
Ability to work with and around confidential information.
Reliable team player; committed to being on time and working scheduled hours.
Well organized, able to multi-task, self-starter.
Physical and Mental Requirements:
Standing/Walking/Sitting: Workday is a combination of standing, walking and sitting.
Must be able to climb stairs: 5% of the day.
Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use.
Sight: Visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
Hearing: Sufficient to hear conversational levels in person and over the telephone.
Speech: Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.
Lift/Carry: Up to 25Ibs
Minimal.
Bending/Twisting: Minimal.
Kneeling/Crouching/Crawling: Minimal.
Constant mental alertness, accuracy, and attention to detail required.
Must be able to work independently, make decisions, and follow through on all assignments.
Must use creativity, independent judgment, and organizational and problem-solving skills to determine the best method to accomplish desired results.
Must be able to plan and organize work.
Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers.
Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.
Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.
This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.
**Please note, we are not able to offer sponsorship for this position. **
Join The Hoffman Team
Hoffman is building a diverse company, and we welcome all candidates to apply. Headquartered in the Pacific Northwest, the Hoffman Construction name is synonymous with some of the most iconic projects in the region like the Portland International Airport, the Space Needle Century Project, MoPOP, Seattle Central Library, Colman Dock, Randall Children's Hospital, and the University of Oregon's Hayward Field. Our company has been in business for almost a century, but we're not stuck in the past. We encourage innovation, and we welcome diversity. Hoffman is employee-owned, which means employee owners have a stake in the company's long term success, and it means you have the freedom and independence to solve challenges without bureaucratic second-guessing. You'll earn highly competitive pay, get professional skills training and enjoy benefits like free primary healthcare for you and your family through our dedicated healthcare clinics, health insurance, paid time off, a generous retirement program and a culture of inclusion and acceptance. The people who work here take pride in their work, support each other and drive our commitment to exceptional construction, from urban high-rise towers, educational buildings, museums and libraries to advanced technology, industrial manufacturing facilities, water treatment plants, healthcare facilities and more. Hoffman is a place where you can feel like you belong. Many of our employees have been here for 20+ years. They often join us straight out of college or apprenticeships and grow their entire careers here. We're looking for people with a wide range of talents in positions from the jobsite to our corporate offices. Explore our website, and, if you like what you see, apply today.
Job Info
Job Identification 1231
Job Category People Operations
Degree Level High School Diploma/GED
Job Schedule Full time
Locations 5500 Meadows Road, Suite 500, Lake Oswego, OR, 97035, US
Domestic Travel Required No