Accounting & Finance Coordinator
United Way of the Bluegrass, Lexington, KY, United States
Accounts Receivable, Payable, And Donor Database Management
The primary responsibility of this position is to manage accounts receivable, accounts payable, accurate data entry in our donor database, and other accounting support. Daily duties will include processing receipts, payables, and donor details in an accurate, efficient, and timely manner. Other accounting support will include assistance with month-end reconciliations, report preparation, agency designation payments, and other projects as requested. This position works closely with the resource development team to ensure timely and accurate processing of donor gifts.
Essential Functions
Enter all donor pledge/gift detail from pledge forms and upload data received from the Resource Development department into the Customer Relationship Management (CRM) database
Ensure gift processing is timely and data entry is accurate, including payment schedules, designations, updates, and verification of donor information when necessary
Create and maintain accurate donor and agency profiles in CRM database for new donors and designated agencies
Ensures that all donor, staff, and third-party inquiries are answered and responded to within an appropriate time frame (ideally within a 48-hour period)
Maintains the Donor Choice Database structure and ensures that Out of Area (OOA) agency designations are processed in accordance with the policies of the UWBG and United Way Worldwide Standard
Reviews data and account balances to ensure that pledges are collected on a timely basis
Prepares and processes necessary adjustments where discrepancies are found and/or balances are found to be uncollectible
Processes quarterly Billing Statements as well as Annual Corporate & Individual Tax Receipts
Work collaboratively with the Resource Development team to address questions and continually work to increase gift processing and reporting efficiencies
Review and match payments to Donor Pledges, for accurate and timely processing of donor records
Work with the Resource Development team to resolve any questions that may arise during the deposit process, regarding payment identification and application to donor records
Accounts Payable:
Perform day-to-day management of all payment cycle activities
Keep track, process and reconcile payments and expenditures, invoices, and statements, in compliance with financial policies and procedures
Ensure correct approval, sorting, coding and matching of invoices/receipts
Liaise with staff and external vendors
Resolve account discrepancies by investigating documentation, payments, or adjustments.
Reconcile company credit card statements
Process AP/ACH payments
Accounts Receivable:
Research cash receipts, coding and posting of receipts
Prepare daily bank deposits.
Reconcile the accounts receivable to campaign software (Andar 360) and the general ledger to ensure that all payments are accounted for and properly posted.
Verify any discrepancies and resolve donor payment issues
Facilitate swift receipt of past due balances by sending bill reminders and working with account managers on outstanding accounts
Prepare recurring monthly fee-for-service billings.
General Accounting:
Maintain financial security by following internal accounting controls
Maintain financial historical records by filing accounting documents.
Utilize computerized accounting software programs (Excel, Word, USL Financial Accounting and Andar 360) to perform duties and responsibilities.
Organize and maintain retention files for required period of time.
Assist with annual audit
Perform periodic agency designation payout process and documentation.
Provide assistance and support to company personnel and the accounting department
Additional Duties:
Focus on continuous process improvement, increasing efficiencies
Maintain Standard Operation Procedure (SOP) documentation
Assist with other Finance and UWBG tasks and projects as assigned.
Core United Way Competencies:
Mission-Focused - A top priority is to create real social change that leads to better lives and healthier communities. This competency drives performance and professional motivation.
Relationship Oriented - Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
Collaborator - Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
Results-Driven - Dedicated to shared and measurable goals for the common good, creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
Brand Steward - A steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.
Qualifications:
High School Diploma or GED equivalent required. BS degree in Finance, Accounting or Business Administration preferred. College level accounting classes and/or work experience highly considered
4-6 years hands-on Accounting experience
Comfortable collecting, analyzing, and interpreting data
Ability and dedication to protecting confidential information
Skilled in the use of Microsoft Office products, with advanced knowledge of Excel
Proven work experience and knowledge in Accounts Receivable and Accounts Payable
Solid understanding of basic accounting principles
Data entry skills and a proven ability to calculate, post and manage accounting figures and financial records
Hands-on experience in operating spreadsheets and accounting software
Experience in Andar & Accumatica preferred
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc. This position will be based out of the central UWBG office.
Expected Work Hours:
Monday through Friday 37.5 hours a week
Physical Requirements:
The employee must regularly communicate clearly, in oral and written formats, with others in person, over the phone, and via other devices. The employee must be able to transcribe, read extensively, prepare, and analyze data and figures, and operate a computer and other standard office machinery. The employee must be able to lift, carry, push, and/or pull objects weighing up to 20 lbs.
Pre-Employment Screening Requirements:
Any candidate offered a position may be required to pass pre-employment screenings as mandated by UWBG. These screenings may include a national background check, language testing, and Motor Vehicle Record (MVR) review.
Benefits:
Our robust benefits package includes 100% employer-paid premiums on employee-only health, dental, and vision plans; 3%-6% employer contributions to 401(k), employer-paid life/STD
Salary:
$18.00 to $20.51 an hour commensurate with experience
The primary responsibility of this position is to manage accounts receivable, accounts payable, accurate data entry in our donor database, and other accounting support. Daily duties will include processing receipts, payables, and donor details in an accurate, efficient, and timely manner. Other accounting support will include assistance with month-end reconciliations, report preparation, agency designation payments, and other projects as requested. This position works closely with the resource development team to ensure timely and accurate processing of donor gifts.
Essential Functions
Enter all donor pledge/gift detail from pledge forms and upload data received from the Resource Development department into the Customer Relationship Management (CRM) database
Ensure gift processing is timely and data entry is accurate, including payment schedules, designations, updates, and verification of donor information when necessary
Create and maintain accurate donor and agency profiles in CRM database for new donors and designated agencies
Ensures that all donor, staff, and third-party inquiries are answered and responded to within an appropriate time frame (ideally within a 48-hour period)
Maintains the Donor Choice Database structure and ensures that Out of Area (OOA) agency designations are processed in accordance with the policies of the UWBG and United Way Worldwide Standard
Reviews data and account balances to ensure that pledges are collected on a timely basis
Prepares and processes necessary adjustments where discrepancies are found and/or balances are found to be uncollectible
Processes quarterly Billing Statements as well as Annual Corporate & Individual Tax Receipts
Work collaboratively with the Resource Development team to address questions and continually work to increase gift processing and reporting efficiencies
Review and match payments to Donor Pledges, for accurate and timely processing of donor records
Work with the Resource Development team to resolve any questions that may arise during the deposit process, regarding payment identification and application to donor records
Accounts Payable:
Perform day-to-day management of all payment cycle activities
Keep track, process and reconcile payments and expenditures, invoices, and statements, in compliance with financial policies and procedures
Ensure correct approval, sorting, coding and matching of invoices/receipts
Liaise with staff and external vendors
Resolve account discrepancies by investigating documentation, payments, or adjustments.
Reconcile company credit card statements
Process AP/ACH payments
Accounts Receivable:
Research cash receipts, coding and posting of receipts
Prepare daily bank deposits.
Reconcile the accounts receivable to campaign software (Andar 360) and the general ledger to ensure that all payments are accounted for and properly posted.
Verify any discrepancies and resolve donor payment issues
Facilitate swift receipt of past due balances by sending bill reminders and working with account managers on outstanding accounts
Prepare recurring monthly fee-for-service billings.
General Accounting:
Maintain financial security by following internal accounting controls
Maintain financial historical records by filing accounting documents.
Utilize computerized accounting software programs (Excel, Word, USL Financial Accounting and Andar 360) to perform duties and responsibilities.
Organize and maintain retention files for required period of time.
Assist with annual audit
Perform periodic agency designation payout process and documentation.
Provide assistance and support to company personnel and the accounting department
Additional Duties:
Focus on continuous process improvement, increasing efficiencies
Maintain Standard Operation Procedure (SOP) documentation
Assist with other Finance and UWBG tasks and projects as assigned.
Core United Way Competencies:
Mission-Focused - A top priority is to create real social change that leads to better lives and healthier communities. This competency drives performance and professional motivation.
Relationship Oriented - Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
Collaborator - Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
Results-Driven - Dedicated to shared and measurable goals for the common good, creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
Brand Steward - A steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.
Qualifications:
High School Diploma or GED equivalent required. BS degree in Finance, Accounting or Business Administration preferred. College level accounting classes and/or work experience highly considered
4-6 years hands-on Accounting experience
Comfortable collecting, analyzing, and interpreting data
Ability and dedication to protecting confidential information
Skilled in the use of Microsoft Office products, with advanced knowledge of Excel
Proven work experience and knowledge in Accounts Receivable and Accounts Payable
Solid understanding of basic accounting principles
Data entry skills and a proven ability to calculate, post and manage accounting figures and financial records
Hands-on experience in operating spreadsheets and accounting software
Experience in Andar & Accumatica preferred
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc. This position will be based out of the central UWBG office.
Expected Work Hours:
Monday through Friday 37.5 hours a week
Physical Requirements:
The employee must regularly communicate clearly, in oral and written formats, with others in person, over the phone, and via other devices. The employee must be able to transcribe, read extensively, prepare, and analyze data and figures, and operate a computer and other standard office machinery. The employee must be able to lift, carry, push, and/or pull objects weighing up to 20 lbs.
Pre-Employment Screening Requirements:
Any candidate offered a position may be required to pass pre-employment screenings as mandated by UWBG. These screenings may include a national background check, language testing, and Motor Vehicle Record (MVR) review.
Benefits:
Our robust benefits package includes 100% employer-paid premiums on employee-only health, dental, and vision plans; 3%-6% employer contributions to 401(k), employer-paid life/STD
Salary:
$18.00 to $20.51 an hour commensurate with experience