Administrative Assistant IV- HR
Government Jobs, Fairbanks, AK, United States
Administrative Support Specialist
Provide complex and varied office and administrative support to the Human Resources Department. Serve as administrative support to the Human Resources Director, Deputy HR Director, Risk Manager, and department staff.
Salary: 9A
Reports To: Human Resources Director
Positions Supervised: None
Typical Duties:
Provide full range of administrative/receptionist support functions to the Human Resources Department.
Pick up, open, and distribute incoming mail daily.
Compose and type letters, memorandums, reports, and other communications.
Maintains records of attendance and successful completion of training.
Serve as Records Coordinator for department.
Serve as department timekeeper and fixed asset custodian.
Update and maintain both internal and external Human Resources webpages on Borough websites.
Provide various general office tasks as assigned.
Attend meetings to record official minutes, meeting notes, and provide other administrative support to the Department Director and Managers as needed.
Schedule and coordinate arrangements for meetings, community outreach, and special events.
Serve as administrative support for Policy Review Committee, updating and maintaining the Borough Policies and Procedures and other committees as assigned.
Perform first level technical support for the department.
Collect, compile, and analyze HR related data, metrics, and statistics.
Conduct, tabulate, and analyze biannual employee satisfaction survey.
Responsible for other Human Resources Department duties as assigned.
Position Requirements:
Minimum Qualifications: High school diploma or equivalent. Up to one (1) year formal education in office administration/technology or related field required. Associates Degree in a business-related field is preferred. Five years of progressively responsible secretarial/administrative experience with knowledge of administrative office practices and procedures, of which two (2) years must have been dealing directly with the public. Demonstrated ability to operate a personal computer with speed and accuracy and operate other office machines. Type at a proficient level. Experience with automated personnel/payroll systems preferred.
Knowledge, Skills, and Abilities: Must possess excellent interpersonal and communication skills with the ability to compose and draft complex correspondence. Ability to foster positive relationships with various stakeholders and showcase empathy. Appropriate phone etiquette is required. Must have demonstrated punctuality and attendance. Ability to work effectively on numerous, moderate to complex tasks in various stages of completion in a fast-paced, high production environment, while delivering excellent service to internal and external customers and maintaining excellent attention to detail. Must be able to function independently with minimal direction and perform work in an organized and professional manner under stressful situations and the pressures of short deadlines. Ability to understand and execute oral and written instructions. Demonstrated ability to deal with the public and staff in a tactful, courteous, and efficient manner. Ability to maintain effective working relationships with other employees under sometimes stressful situations. Ability to maintain confidentiality of information and ability to use independent judgment.
Other: A proficiency test may be administered. This position requires a criminal background check.
Additional Information:
Job Contacts: Continuous contact with employees at all levels of the Borough, continuous routine public contacts and frequent contacts involving outside organizations/agencies.
Job Responsibility: Lead of temps, experiences many minor problems daily and an occasional major one that must be resolved using own initiative and ingenuity. The consequences of error, carelessness, or mistaken judgment require significant effort to recover.
Work Environment: General office where conditions are pleasant; good, clean conditions where minor accidents/probable hazards are negligible; requires short periods of moderate lifting, pushing or pulling (26-50 lbs.).
Application Procedure:
Apply Online
Individuals interested in applying for this position must submit a completed online application on or before the closing date and time as specified in the Job Posting. Online applications can be located at www.governmentjobs.com/careers/FNSB.
The FNSB offers its employees generous benefits that include competitive pay, affordable medical, dental, and vision insurance, optional Flex-Spending Account, and retirement benefits via PERS, the state of Alaska's retirement system.
You will also enjoy 14 paid holidays and a minimum of 24 personal leave days per year for full time employees.
Provide complex and varied office and administrative support to the Human Resources Department. Serve as administrative support to the Human Resources Director, Deputy HR Director, Risk Manager, and department staff.
Salary: 9A
Reports To: Human Resources Director
Positions Supervised: None
Typical Duties:
Provide full range of administrative/receptionist support functions to the Human Resources Department.
Pick up, open, and distribute incoming mail daily.
Compose and type letters, memorandums, reports, and other communications.
Maintains records of attendance and successful completion of training.
Serve as Records Coordinator for department.
Serve as department timekeeper and fixed asset custodian.
Update and maintain both internal and external Human Resources webpages on Borough websites.
Provide various general office tasks as assigned.
Attend meetings to record official minutes, meeting notes, and provide other administrative support to the Department Director and Managers as needed.
Schedule and coordinate arrangements for meetings, community outreach, and special events.
Serve as administrative support for Policy Review Committee, updating and maintaining the Borough Policies and Procedures and other committees as assigned.
Perform first level technical support for the department.
Collect, compile, and analyze HR related data, metrics, and statistics.
Conduct, tabulate, and analyze biannual employee satisfaction survey.
Responsible for other Human Resources Department duties as assigned.
Position Requirements:
Minimum Qualifications: High school diploma or equivalent. Up to one (1) year formal education in office administration/technology or related field required. Associates Degree in a business-related field is preferred. Five years of progressively responsible secretarial/administrative experience with knowledge of administrative office practices and procedures, of which two (2) years must have been dealing directly with the public. Demonstrated ability to operate a personal computer with speed and accuracy and operate other office machines. Type at a proficient level. Experience with automated personnel/payroll systems preferred.
Knowledge, Skills, and Abilities: Must possess excellent interpersonal and communication skills with the ability to compose and draft complex correspondence. Ability to foster positive relationships with various stakeholders and showcase empathy. Appropriate phone etiquette is required. Must have demonstrated punctuality and attendance. Ability to work effectively on numerous, moderate to complex tasks in various stages of completion in a fast-paced, high production environment, while delivering excellent service to internal and external customers and maintaining excellent attention to detail. Must be able to function independently with minimal direction and perform work in an organized and professional manner under stressful situations and the pressures of short deadlines. Ability to understand and execute oral and written instructions. Demonstrated ability to deal with the public and staff in a tactful, courteous, and efficient manner. Ability to maintain effective working relationships with other employees under sometimes stressful situations. Ability to maintain confidentiality of information and ability to use independent judgment.
Other: A proficiency test may be administered. This position requires a criminal background check.
Additional Information:
Job Contacts: Continuous contact with employees at all levels of the Borough, continuous routine public contacts and frequent contacts involving outside organizations/agencies.
Job Responsibility: Lead of temps, experiences many minor problems daily and an occasional major one that must be resolved using own initiative and ingenuity. The consequences of error, carelessness, or mistaken judgment require significant effort to recover.
Work Environment: General office where conditions are pleasant; good, clean conditions where minor accidents/probable hazards are negligible; requires short periods of moderate lifting, pushing or pulling (26-50 lbs.).
Application Procedure:
Apply Online
Individuals interested in applying for this position must submit a completed online application on or before the closing date and time as specified in the Job Posting. Online applications can be located at www.governmentjobs.com/careers/FNSB.
The FNSB offers its employees generous benefits that include competitive pay, affordable medical, dental, and vision insurance, optional Flex-Spending Account, and retirement benefits via PERS, the state of Alaska's retirement system.
You will also enjoy 14 paid holidays and a minimum of 24 personal leave days per year for full time employees.