COURT CLERK I
Henry County Government, Mcdonough, GA, United States
Court And Probation Department Administrative Assistant
The purpose of this position is to perform administrative duties for the court and probation department by recording and processing routine legal documents. Incumbents in this classification have a fundamental knowledge of processes and procedures for area of assignment and work with limited supervision. An incumbent in this position serves at the pleasure of the Judge or other appointing authority.
Examples Of Duties
Attends court as required for arraignments, motions, pretrial court calendars, bench trials and probation revocation proceedings. Accurately transcribes and completes sentencing orders for defendants placed under supervision by the court.
Conducts intake interviews and ensures that appropriate data is received from defendants by reviewing intake data sheets and scheduling office appointments for defendants with probation department by coordinating with assigned probation officer.
Operates a personal computer to enter, retrieve, review, or modify data, utilizing word processing, spreadsheet, database, internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.
Processes various court related documents by logging and routing legal documents to and from court to include petitions, warrants, court modifications, etc.
Provides administrative office assistance to the probation officer and administrative staff as needed.
Makes site visits to the jails and detention centers to serve petitions on defendants as well as conduct drug screens as required.
Conducts drug screens on defendants and maintains chain of custody on urine specimens required to be processed at the lab. May also be required to install electronic monitoring devices for some incumbents in this position.
Translates from English to Spanish and Spanish to English for defendants who are unable to communicate with the court in standard English when required.
Communicates with supervisor, other county employees, attorneys, law enforcement, outside agencies, the public and other individuals as needed to coordinate work activities, review status of work, exchange information or resolve problems.
Installs electronic monitoring devices on probationers as assigned.
Performs other related duties as assigned.
Knowledge, Skill, Abilities / Supplemental Information
Knowledge, Skills and Abilities:
Knowledge of local government operations, Sentence Enforcement related programs, policies and plans, and modern office practices and procedures.
Knowledge of court proceedings.
Knowledge of a variety of court related documents.
Knowledge of computers and job-related software programs.
Skill in the accurate transcription of court orders.
Skill in conducting intake interviews.
Skill in oral and written communication.
Ability to meet and deal with employees and the public in an effective and courteous manner.
Ability to get along with others, and work effectively with the public and co-workers.
Ability to work flexible hours as needed.
Ability to multi-task and work within deadlines.
Ability to deal with confidential and sensitive matters.
Ability to use computers for data entry, word processing, and other relevant purposes.
Physical Demands:
The work is light work which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. Requires mental acuity including the ability to make rational decisions through sound logic and deductive processes, the ability to express ideas by means of the spoken word and have close visual acuity.
Work Environment:
Work is performed in a relatively safe, and secure work environment. Henry County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities to perform the primary job functions described in this job description. Henry County encourages both prospective and current employees to discuss potential accommodations with the employer. Henry County will comply with all applicable federal regulations and Henry County's insurance requirements governing workplace anti-drug and alcohol programs. Henry County employees shall be subject to the provisions of the Drug-Free Workplace Act of 1988.
The purpose of this position is to perform administrative duties for the court and probation department by recording and processing routine legal documents. Incumbents in this classification have a fundamental knowledge of processes and procedures for area of assignment and work with limited supervision. An incumbent in this position serves at the pleasure of the Judge or other appointing authority.
Examples Of Duties
Attends court as required for arraignments, motions, pretrial court calendars, bench trials and probation revocation proceedings. Accurately transcribes and completes sentencing orders for defendants placed under supervision by the court.
Conducts intake interviews and ensures that appropriate data is received from defendants by reviewing intake data sheets and scheduling office appointments for defendants with probation department by coordinating with assigned probation officer.
Operates a personal computer to enter, retrieve, review, or modify data, utilizing word processing, spreadsheet, database, internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.
Processes various court related documents by logging and routing legal documents to and from court to include petitions, warrants, court modifications, etc.
Provides administrative office assistance to the probation officer and administrative staff as needed.
Makes site visits to the jails and detention centers to serve petitions on defendants as well as conduct drug screens as required.
Conducts drug screens on defendants and maintains chain of custody on urine specimens required to be processed at the lab. May also be required to install electronic monitoring devices for some incumbents in this position.
Translates from English to Spanish and Spanish to English for defendants who are unable to communicate with the court in standard English when required.
Communicates with supervisor, other county employees, attorneys, law enforcement, outside agencies, the public and other individuals as needed to coordinate work activities, review status of work, exchange information or resolve problems.
Installs electronic monitoring devices on probationers as assigned.
Performs other related duties as assigned.
Knowledge, Skill, Abilities / Supplemental Information
Knowledge, Skills and Abilities:
Knowledge of local government operations, Sentence Enforcement related programs, policies and plans, and modern office practices and procedures.
Knowledge of court proceedings.
Knowledge of a variety of court related documents.
Knowledge of computers and job-related software programs.
Skill in the accurate transcription of court orders.
Skill in conducting intake interviews.
Skill in oral and written communication.
Ability to meet and deal with employees and the public in an effective and courteous manner.
Ability to get along with others, and work effectively with the public and co-workers.
Ability to work flexible hours as needed.
Ability to multi-task and work within deadlines.
Ability to deal with confidential and sensitive matters.
Ability to use computers for data entry, word processing, and other relevant purposes.
Physical Demands:
The work is light work which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. Requires mental acuity including the ability to make rational decisions through sound logic and deductive processes, the ability to express ideas by means of the spoken word and have close visual acuity.
Work Environment:
Work is performed in a relatively safe, and secure work environment. Henry County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities to perform the primary job functions described in this job description. Henry County encourages both prospective and current employees to discuss potential accommodations with the employer. Henry County will comply with all applicable federal regulations and Henry County's insurance requirements governing workplace anti-drug and alcohol programs. Henry County employees shall be subject to the provisions of the Drug-Free Workplace Act of 1988.