Executive Secretary (OA)
US Department of Veterans Affairs, Louisville, KY, United States
Job Title
Executive Secretary (OA)
Duties
Help
Major duties include but not limited to:
Perform analysis of administrative workflows.
Analyze a variety of problems/concerns which may arise.
Handles incoming and/or outgoing correspondence.
Provide conflict resolution with both internal and external customers.
Reassign/coordinate work in the absence of other secretaries.
Manage workloads.
Manages office procedures.
Prepares and conducts minutes for meetings.
Prepares agendas and training in all phases of secretarial work such as correspondence, telephone procedures, publications, directives, reports, and customer service responsibilities.
Receives all correspondence for the medical Center Director.
Manages the Medical Center Director's appointments, meetings, and all other time commitments.
Screens the Medical Center Director's Office calls and visitors.
Handles travel arrangements.
Maintains automated time and attendance reports.
Prepares personnel action requests and automated purchase order requests.
Work Schedule: Monday - Friday 8:00am - 4:30pm
Telework: This position may be authorized for adhoc telework.
Executive Secretary (OA)
Duties
Help
Major duties include but not limited to:
Perform analysis of administrative workflows.
Analyze a variety of problems/concerns which may arise.
Handles incoming and/or outgoing correspondence.
Provide conflict resolution with both internal and external customers.
Reassign/coordinate work in the absence of other secretaries.
Manage workloads.
Manages office procedures.
Prepares and conducts minutes for meetings.
Prepares agendas and training in all phases of secretarial work such as correspondence, telephone procedures, publications, directives, reports, and customer service responsibilities.
Receives all correspondence for the medical Center Director.
Manages the Medical Center Director's appointments, meetings, and all other time commitments.
Screens the Medical Center Director's Office calls and visitors.
Handles travel arrangements.
Maintains automated time and attendance reports.
Prepares personnel action requests and automated purchase order requests.
Work Schedule: Monday - Friday 8:00am - 4:30pm
Telework: This position may be authorized for adhoc telework.