Deputy Recorder
Government Jobs, Dayton, OH, United States
Deputy Recorder
The Deputy Recorder supports the Recorder's Office in processing and preserving official public records. This role ensures accuracy, compliance with legal requirements, and excellent public service.
Recording & Document Management
Receive, examine, and record legal documents such as deeds, mortgages, liens, affidavits, plats, and other instruments.
Verify document accuracy and compliance with state laws and local recording standards.
Index, scan, and maintain electronic and physical records for long-term preservation.
Customer Service & Public Assistance
Provide guidance to the public, title companies, government agencies, and legal professionals regarding recording procedures and requirements.
Assist with public research requests and help users access archived documents.
Respond to inquiries via phone, email, and in person.
Administration & Office Operations
Prepare reports, correspondence, and documentation related to the office's functions.
Process payments, reconcile daily transactions, and maintain financial accuracy.
Manage confidential information in accordance with legal and ethical standards.
Compliance & Process Improvement
Ensure compliance with state statutes, county policies, and established recording protocols.
Other Duties & Responsibilities
Stay up to date on current issues, best practices, and trends.
Represent the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.
Minimum Qualifications
High school diploma or equivalent.
Experience in government, legal services, public records, or office administration.
Strong attention to detail and accuracy.
Excellent communication and customer service skills.
Proficiency with computers, database systems, and office software.
Ability to interpret statutes, regulations, and technical instructions.
Ability to handle confidential information with discretion
Preferred Qualifications
Associate's degree or higher.
Knowledge of real estate terminology, legal documents, and recording procedures.
Experience with document imaging systems or records management software.
Physical & ADA Requirements
Ability to remain in a stationary position for extended periods (e.g., at a desk or computer workstation).
Ability to operate a computer, scanner, printer, phone, and other standard office equipment.
Ability to move about the office to assist staff and customers.
Ability to lift and carry record boxes and materials up to 25 pounds, occasionally.
Ability to communicate clearly in person, by phone, and in writing.
Ability to perform repetitive motion tasks such as typing, document scanning, and filing.
The Deputy Recorder supports the Recorder's Office in processing and preserving official public records. This role ensures accuracy, compliance with legal requirements, and excellent public service.
Recording & Document Management
Receive, examine, and record legal documents such as deeds, mortgages, liens, affidavits, plats, and other instruments.
Verify document accuracy and compliance with state laws and local recording standards.
Index, scan, and maintain electronic and physical records for long-term preservation.
Customer Service & Public Assistance
Provide guidance to the public, title companies, government agencies, and legal professionals regarding recording procedures and requirements.
Assist with public research requests and help users access archived documents.
Respond to inquiries via phone, email, and in person.
Administration & Office Operations
Prepare reports, correspondence, and documentation related to the office's functions.
Process payments, reconcile daily transactions, and maintain financial accuracy.
Manage confidential information in accordance with legal and ethical standards.
Compliance & Process Improvement
Ensure compliance with state statutes, county policies, and established recording protocols.
Other Duties & Responsibilities
Stay up to date on current issues, best practices, and trends.
Represent the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.
Minimum Qualifications
High school diploma or equivalent.
Experience in government, legal services, public records, or office administration.
Strong attention to detail and accuracy.
Excellent communication and customer service skills.
Proficiency with computers, database systems, and office software.
Ability to interpret statutes, regulations, and technical instructions.
Ability to handle confidential information with discretion
Preferred Qualifications
Associate's degree or higher.
Knowledge of real estate terminology, legal documents, and recording procedures.
Experience with document imaging systems or records management software.
Physical & ADA Requirements
Ability to remain in a stationary position for extended periods (e.g., at a desk or computer workstation).
Ability to operate a computer, scanner, printer, phone, and other standard office equipment.
Ability to move about the office to assist staff and customers.
Ability to lift and carry record boxes and materials up to 25 pounds, occasionally.
Ability to communicate clearly in person, by phone, and in writing.
Ability to perform repetitive motion tasks such as typing, document scanning, and filing.