ADMINISTRATIVE ASSISTANT - 67069911
Florida State Jobs, Orlando, FL, United States
Administrative Assistant - 67069911
The State Personnel System is an E-Verify employer. Requisition No: 874756 Agency: Agency for Persons with Disabilities Working Title: Administrative Assistant - 67069911 Pay Plan: Career Service Position Number: 67069911 Salary: $34,760.00 - $36,000.00 Annually Posting Closing Date: 05/05/2026
Position Summary
This position is responsible for assisting the Regional Program Supervisor and other staff in the Greater Orlando area within the HCBS Medicaid Waiver work stream, and coordinates with other administrative support staff within the Region to ensure administrative functions are conducted timely to promote Regional operations.
The Work You Will Do
Provides secretarial support to the Regional Program Supervisor and Medicaid Waiver Unit Liaisons, which can include preparing correspondence and reports, filing, faxing, photocopying, routing correspondence, email communications, mail distribution, routes complex inquiries to appropriate staff, and responding to telephone and email messages in a timely manner.
Maintains current database/tracking log for waiver clients including status and assigned waiver support coordinators.
Maintains current database/tracking log for waiver support coordinators, indicating availability, caseloads and contact information.
Process additions and transfers to waiver including choice letters and file documentation in an accurate and timely manner.
Type and send denial letters and other due process letters to clients, prepare copies for client and supervisor in a timely manner.
Schedule meeting room for Area waiver support coordinators and assist with preparation of materials.
Assists with the tracking and preparation of assignments including required monthly reports.
Assists in coordination of work assignments within the Regional Office including phone and receptionist duties.
Performs other duties as assigned.
Minimum Qualifications
Must have experience providing administrative support in a professional office setting. Knowledge of computer software including applications Administrative and clerical procedures and systems Ability to communicate effectively with others in writing.
Additional Information
Profile Completion To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year. Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.
Retiree Notice If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.
Direct Deposit Program As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution.
Background Screening Requirement It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.
Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.
APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government's employment eligibility verification program (E-Verify), which electronically confirms an employee's eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).
All applicants should complete the online application process. If you need assistance applying for this position, please call the People First service center at 1-877-562-7287.
Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here.
All documentation is due by the close of the vacancy announcement.
The State Personnel System is an E-Verify employer. Requisition No: 874756 Agency: Agency for Persons with Disabilities Working Title: Administrative Assistant - 67069911 Pay Plan: Career Service Position Number: 67069911 Salary: $34,760.00 - $36,000.00 Annually Posting Closing Date: 05/05/2026
Position Summary
This position is responsible for assisting the Regional Program Supervisor and other staff in the Greater Orlando area within the HCBS Medicaid Waiver work stream, and coordinates with other administrative support staff within the Region to ensure administrative functions are conducted timely to promote Regional operations.
The Work You Will Do
Provides secretarial support to the Regional Program Supervisor and Medicaid Waiver Unit Liaisons, which can include preparing correspondence and reports, filing, faxing, photocopying, routing correspondence, email communications, mail distribution, routes complex inquiries to appropriate staff, and responding to telephone and email messages in a timely manner.
Maintains current database/tracking log for waiver clients including status and assigned waiver support coordinators.
Maintains current database/tracking log for waiver support coordinators, indicating availability, caseloads and contact information.
Process additions and transfers to waiver including choice letters and file documentation in an accurate and timely manner.
Type and send denial letters and other due process letters to clients, prepare copies for client and supervisor in a timely manner.
Schedule meeting room for Area waiver support coordinators and assist with preparation of materials.
Assists with the tracking and preparation of assignments including required monthly reports.
Assists in coordination of work assignments within the Regional Office including phone and receptionist duties.
Performs other duties as assigned.
Minimum Qualifications
Must have experience providing administrative support in a professional office setting. Knowledge of computer software including applications Administrative and clerical procedures and systems Ability to communicate effectively with others in writing.
Additional Information
Profile Completion To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year. Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.
Retiree Notice If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.
Direct Deposit Program As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution.
Background Screening Requirement It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.
Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.
APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government's employment eligibility verification program (E-Verify), which electronically confirms an employee's eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).
All applicants should complete the online application process. If you need assistance applying for this position, please call the People First service center at 1-877-562-7287.
Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here.
All documentation is due by the close of the vacancy announcement.