Event Assistant
GovernmentJobs.com, Houston, TX, United States
Event Assistant Position
Event Assistant is responsible for planning, coordinating, and executing a wide range of events on behalf of the Office of Commissioner Rodney Ellis. This role requires a highly organized and detail-oriented professional with experience in political, corporate, and nonprofit event management. The ideal candidate will be able to manage multiple projects simultaneously while maintaining strong relationships with community stakeholders, vendors, and internal teams.
Essential Duties and Responsibilities:
Event Planning Support: Assist in creating and maintaining event timelines, goals, and objectives in alignment with the direction of the Events Coordinator/Planner. Support the development of event themes, concepts, and branding. Official events including town halls, press conferences, ribbon cuttings, and special initiatives Participate in walkthroughs and pre-event site assessments.
Logistics and Vendor Coordination: Coordinate pre-event logistics, including vendor communication and planning meetings. Assist with logistics for events including venue selection, catering, audiovisual needs, transportation, and on-site coordination. Track and help manage event-related contracts, service agreements, and delivery schedules. Liaise with vendors to ensure timely arrival, setup, and compliance with event requirements.
Budget and Inventory Management: Track event expenses and assist in managing event budgets under the direction of the Events Coordinator/Planner. Maintain inventory of event materials, promotional items, and supplies. Utilize the LMIS (Logistics Management Information System) to process inventory tracking, equipment logs, and work orders.
On-Site Event Execution: Support physical setup and takedown of decorations, tables, signage, and other event components. Provide on-site logistical support and problem-solving during events. Greet and assist guests, volunteers, vendors, and staff as needed. Document event activities and assist with post-event follow-up tasks such as evaluations and acknowledgments.
Oversee vendor selection, contract management, and budget tracking
Other duties as assigned
Harris County is an Equal Opportunity Employer
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net. This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Requirements:
Education:
High School diploma or GED
Experience:
Minimum of 35 years of proven experience in event coordination
Knowledge, Skills, and Abilities:
Demonstrated experience working in government related events, corporate events, and nonprofit organizations
Strong project management and organizational skills
Ability to work evenings, weekends and holidays as needed
Proven track record of event coordination
Licensure:
Must have a valid Texas Driver's license
Note:
Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but
ONLY information stated on the application will be used for consideration. "See Resume"
will not be accepted for qualifications.
General Information:
Hours:
Full-time | Regular
Work Environment:
This position includes standard office work which may require remaining stationary and working at a computer workstation for extended periods. Will generally perform duties in an office, though sometimes at external event locations. Occasional travel within Harris County
Location:
This in-office role is located at 2787 El Camino Street, Houston, TX 77054
Harris County Employee Benefits:
Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.
The following benefits are offered
only
to Harris County employees in
regular (full-time)
positions:
Medical Coverage
Dental Coverage
Vision Coverage
Wellness Plan
Life Insurance
Long-Term Disability (LTD) Insurance
Employee Assistance Program (EAP)
Healthcare Flexible Spending Account
Dependent Care Flexible Spending Account
Paid Time Off (PTO)
Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
Eleven (11) County-observed holidays
One (1) floating holiday per year
Paid Parental Leave*
Sick Leave
Retirement Savings Benefit
457 Deferred Compensation Plan
The following benefits are available to Harris County employees in
full-time
and select
part-time
positions:
Professional learning & development opportunities
Retirement pension (TCDRS defined benefit plan)
Flexible work schedule*
METRO RideSponsor Program*
* Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.
In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County Benefits & Wellness website:
www.benefitsathctx.com
Event Assistant is responsible for planning, coordinating, and executing a wide range of events on behalf of the Office of Commissioner Rodney Ellis. This role requires a highly organized and detail-oriented professional with experience in political, corporate, and nonprofit event management. The ideal candidate will be able to manage multiple projects simultaneously while maintaining strong relationships with community stakeholders, vendors, and internal teams.
Essential Duties and Responsibilities:
Event Planning Support: Assist in creating and maintaining event timelines, goals, and objectives in alignment with the direction of the Events Coordinator/Planner. Support the development of event themes, concepts, and branding. Official events including town halls, press conferences, ribbon cuttings, and special initiatives Participate in walkthroughs and pre-event site assessments.
Logistics and Vendor Coordination: Coordinate pre-event logistics, including vendor communication and planning meetings. Assist with logistics for events including venue selection, catering, audiovisual needs, transportation, and on-site coordination. Track and help manage event-related contracts, service agreements, and delivery schedules. Liaise with vendors to ensure timely arrival, setup, and compliance with event requirements.
Budget and Inventory Management: Track event expenses and assist in managing event budgets under the direction of the Events Coordinator/Planner. Maintain inventory of event materials, promotional items, and supplies. Utilize the LMIS (Logistics Management Information System) to process inventory tracking, equipment logs, and work orders.
On-Site Event Execution: Support physical setup and takedown of decorations, tables, signage, and other event components. Provide on-site logistical support and problem-solving during events. Greet and assist guests, volunteers, vendors, and staff as needed. Document event activities and assist with post-event follow-up tasks such as evaluations and acknowledgments.
Oversee vendor selection, contract management, and budget tracking
Other duties as assigned
Harris County is an Equal Opportunity Employer
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net. This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Requirements:
Education:
High School diploma or GED
Experience:
Minimum of 35 years of proven experience in event coordination
Knowledge, Skills, and Abilities:
Demonstrated experience working in government related events, corporate events, and nonprofit organizations
Strong project management and organizational skills
Ability to work evenings, weekends and holidays as needed
Proven track record of event coordination
Licensure:
Must have a valid Texas Driver's license
Note:
Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but
ONLY information stated on the application will be used for consideration. "See Resume"
will not be accepted for qualifications.
General Information:
Hours:
Full-time | Regular
Work Environment:
This position includes standard office work which may require remaining stationary and working at a computer workstation for extended periods. Will generally perform duties in an office, though sometimes at external event locations. Occasional travel within Harris County
Location:
This in-office role is located at 2787 El Camino Street, Houston, TX 77054
Harris County Employee Benefits:
Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.
The following benefits are offered
only
to Harris County employees in
regular (full-time)
positions:
Medical Coverage
Dental Coverage
Vision Coverage
Wellness Plan
Life Insurance
Long-Term Disability (LTD) Insurance
Employee Assistance Program (EAP)
Healthcare Flexible Spending Account
Dependent Care Flexible Spending Account
Paid Time Off (PTO)
Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
Eleven (11) County-observed holidays
One (1) floating holiday per year
Paid Parental Leave*
Sick Leave
Retirement Savings Benefit
457 Deferred Compensation Plan
The following benefits are available to Harris County employees in
full-time
and select
part-time
positions:
Professional learning & development opportunities
Retirement pension (TCDRS defined benefit plan)
Flexible work schedule*
METRO RideSponsor Program*
* Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.
In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County Benefits & Wellness website:
www.benefitsathctx.com