Administrative Supervisor
Zinpro, Rainsville, AL, United States
Office Supervisor
Reporting to the Plant Manager, the Office Supervisor is a key contributor to Zinpro's success by coordinating all activities around the office, with special emphasis on Quality System requirements. Work will center around managing Quality System documents, maintaining quality records, administering company policies, and managing a variety of office activities as needed. Success in this position requires knowledge of quality systems, basic HR, accounting, and operations processes, and strong planning and organizational skills. This role is based in a Zinpro manufacturing plant.
Essential Functions
Manage raw material and finished product approval processes, shipping plans, export orders, and product transfer schedules.
Oversee site-wide inventory management, including SAP transactions, material records, manufacturing order closures, and data accuracy across Operations, Quality, Supply Chain, and Finance.
Run, review, and maintain SAP reports; support SAP data validation during audits.
Assist with production documentation, scheduling, shift coverage coordination, and maintaining controlled documents (SOPs, Work Instructions, forms).
Maintain internal quality audit requirements and manage Corrective Action Requests and Heads-Up forms.
Assist with environmental, OSHA, and corporate regulatory reporting.
Support audits, inspections, and continuous improvement initiatives, including 5S documentation and plant metrics.
Provide administrative support to plant leadership and department managers, including managing calendars, meetings, travel, and correspondence.
Maintain electronic filing systems, answer and route calls and emails professionally.
Order and maintain office and plant supplies, coordinate plant tours and on-site functions.
Maintain confidentiality of sensitive information.
Maintain training files, track certifications and attendance, and support new hire onboarding and temp personnel coordination.
Assist with employees onboarding documentation and training record management.
Serve as a liaison between departments, vendors, and visitors.
Compile and post plant communications and performance metrics.
Performs other duties as assigned
Qualifications
Minimum Required:
Associate's degree (AA) or Vo-Tech Degree or program OR High School Diploma or equivalent and 5 plus years' relevant experience
Minimum three years' related quality and/or office administration experience
A working knowledge of production practices, and general office procedures
Excellent communication and organizational skills
Professionalism and discretion
Proficiency in Microsoft Office: Word, Excel, PowerPoint, and Outlook
Strong analytical, problem solving, communication, and interpersonal skills
Attention to detail
Work Environment and Physical Requirements
Typical office setting in a manufacturing environment which includes sitting and using a computer for extended periods of time
Ability to lift and carry up to 25 lbs. occasionally
Schedule Requirements
This position is expected to work within core business hours - 4, 10 hour shifts occasional Fridays.
Travel Requirements
This position will work primarily at their home manufacturing plant facility and is expected to engage in company-sponsored travel approximately 10-15% of the time. Travel will consist primarily of visits to Zinpro Corporate Headquarters and manufacturing facilities.
Competencies and Core Values
Build Trust
: We believe in being purposeful with our words and actions. We work to build trust with customers, vendors, and co-workers through being truthful and fulfilling our commitments. We honor our word and are accountable for our actions.
Win Together
: We believe we can better achieve when we work united, internally and with customers. When we embrace and leverage our diverse individual talents with global perspectives, we create a team that's stronger and smarter than any one individual. We are all bound by the belief that when we work together, we can realize greater potential.
Serve Generously
: We believe in putting people first, supporting each other's efforts and treating all with kindness and respect. We work in partnership with customers and ourselves to create opportunities; a win for another is a win for us.
Always Improve
: We believe in what's right and pursuing continuous growth and improvement for customers, our company, and ourselves. Our high expectations drive us to consistently and reliably deliver the highest quality. We work to be better each day.
Dream Big
: We believe advancement starts with being curious. We embrace the freedom to explore, create, and express ideas without the fear of failure. We always learn from each other and our customers, from our successes and our mistakes.
Zinpro is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, age, national origin, or disability.
Reporting to the Plant Manager, the Office Supervisor is a key contributor to Zinpro's success by coordinating all activities around the office, with special emphasis on Quality System requirements. Work will center around managing Quality System documents, maintaining quality records, administering company policies, and managing a variety of office activities as needed. Success in this position requires knowledge of quality systems, basic HR, accounting, and operations processes, and strong planning and organizational skills. This role is based in a Zinpro manufacturing plant.
Essential Functions
Manage raw material and finished product approval processes, shipping plans, export orders, and product transfer schedules.
Oversee site-wide inventory management, including SAP transactions, material records, manufacturing order closures, and data accuracy across Operations, Quality, Supply Chain, and Finance.
Run, review, and maintain SAP reports; support SAP data validation during audits.
Assist with production documentation, scheduling, shift coverage coordination, and maintaining controlled documents (SOPs, Work Instructions, forms).
Maintain internal quality audit requirements and manage Corrective Action Requests and Heads-Up forms.
Assist with environmental, OSHA, and corporate regulatory reporting.
Support audits, inspections, and continuous improvement initiatives, including 5S documentation and plant metrics.
Provide administrative support to plant leadership and department managers, including managing calendars, meetings, travel, and correspondence.
Maintain electronic filing systems, answer and route calls and emails professionally.
Order and maintain office and plant supplies, coordinate plant tours and on-site functions.
Maintain confidentiality of sensitive information.
Maintain training files, track certifications and attendance, and support new hire onboarding and temp personnel coordination.
Assist with employees onboarding documentation and training record management.
Serve as a liaison between departments, vendors, and visitors.
Compile and post plant communications and performance metrics.
Performs other duties as assigned
Qualifications
Minimum Required:
Associate's degree (AA) or Vo-Tech Degree or program OR High School Diploma or equivalent and 5 plus years' relevant experience
Minimum three years' related quality and/or office administration experience
A working knowledge of production practices, and general office procedures
Excellent communication and organizational skills
Professionalism and discretion
Proficiency in Microsoft Office: Word, Excel, PowerPoint, and Outlook
Strong analytical, problem solving, communication, and interpersonal skills
Attention to detail
Work Environment and Physical Requirements
Typical office setting in a manufacturing environment which includes sitting and using a computer for extended periods of time
Ability to lift and carry up to 25 lbs. occasionally
Schedule Requirements
This position is expected to work within core business hours - 4, 10 hour shifts occasional Fridays.
Travel Requirements
This position will work primarily at their home manufacturing plant facility and is expected to engage in company-sponsored travel approximately 10-15% of the time. Travel will consist primarily of visits to Zinpro Corporate Headquarters and manufacturing facilities.
Competencies and Core Values
Build Trust
: We believe in being purposeful with our words and actions. We work to build trust with customers, vendors, and co-workers through being truthful and fulfilling our commitments. We honor our word and are accountable for our actions.
Win Together
: We believe we can better achieve when we work united, internally and with customers. When we embrace and leverage our diverse individual talents with global perspectives, we create a team that's stronger and smarter than any one individual. We are all bound by the belief that when we work together, we can realize greater potential.
Serve Generously
: We believe in putting people first, supporting each other's efforts and treating all with kindness and respect. We work in partnership with customers and ourselves to create opportunities; a win for another is a win for us.
Always Improve
: We believe in what's right and pursuing continuous growth and improvement for customers, our company, and ourselves. Our high expectations drive us to consistently and reliably deliver the highest quality. We work to be better each day.
Dream Big
: We believe advancement starts with being curious. We embrace the freedom to explore, create, and express ideas without the fear of failure. We always learn from each other and our customers, from our successes and our mistakes.
Zinpro is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, age, national origin, or disability.