Global Mobility Administrator - Santa Clara
Screen Spe, Santa Clara, CA, United States
Job Summary
The Global Mobility Administrator is responsible for managing end-to-end expatriate administration, including visa processing, payroll coordination, housing and transportation support, tax compliance assistance, and relocation logistics. This role acts as a key partner between expatriates, finance, payroll, and vendors to ensure compliance, accuracy, and a smooth employee experience throughout the assignment lifecycle. Salary Range: $70,000 - $100,000. This is a temp to hire position (approx. 30 hours/week). Fluency in both English and Japanese is required for this role.
Essential Job Duties & Responsibilities
Immigration & Compliance
Manage new visa applications, renewals, and status changes for expatriate employees.
Track and manage visa expiration dates and update records in the SEJ system.
Maintain expatriate compliance with immigration, labor, and company requirements.
Maintain emergency contact information for expatriates.
Payroll & Compensation
Collect and manage employee work time data, ensuring accurate input into required forms and systems.
Perform bi-weekly payroll calculations and coordinate closely with SCREEN Payroll Division.
Manage settlement of salary and bonuses with SCREEN Japan.
Support payroll reconciliation and resolve discrepancies as needed.
Tax & Financial Administration
Coordinate personal tax declarations with KPMG.
Collect and organize required data for tax returns.
Support expatriates with tax-related documentation and timelines.
Relocation, Travel Logistics
Arrange flight bookings for temporary return leave.
Coordinate hotel, rental car, and limousine arrangements for new expatriates and executive-level business travelers.
Support onboarding and information delivery for newly assigned expatriates.
Housing & Transportation
Oversee company housing management, including:
Payment instructions
Contract review and approval
Lease renewals, cancellations, and deposit collection
Ongoing follow-ups with vendors and landlords
Manage company-owned vehicle administration, including:
New vehicle arrangements
Renewals and cancellations
Pre- and post-introduction support
Communication with SCREEN - Japan
Track and follow up on expatriate health checkups.
Coordinate and manage global surveys and trainings (Heats, SVA, etc.).
Manage arrangements related to signing (contracts, assignment documents, etc.).
Specific projects as assigned.
Job Requirements
Knowledge of visa processes, payroll coordination, and relocation practices.
Strong organizational skills and attention to details.
Ability to manage multiple priorities and handle confidential information.
Strong communication skills (fluent in both English and Japanese).
Education & Experience
Bachelor’s Degree in Business Administration, Accounting, Human Resources or a related field preferred.
Five years of experience in global mobility, accounting, general administration, or expatriate support preferred.
Proficiency in Microsoft Office; experience with HR or payroll systems ideal
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The Global Mobility Administrator is responsible for managing end-to-end expatriate administration, including visa processing, payroll coordination, housing and transportation support, tax compliance assistance, and relocation logistics. This role acts as a key partner between expatriates, finance, payroll, and vendors to ensure compliance, accuracy, and a smooth employee experience throughout the assignment lifecycle. Salary Range: $70,000 - $100,000. This is a temp to hire position (approx. 30 hours/week). Fluency in both English and Japanese is required for this role.
Essential Job Duties & Responsibilities
Immigration & Compliance
Manage new visa applications, renewals, and status changes for expatriate employees.
Track and manage visa expiration dates and update records in the SEJ system.
Maintain expatriate compliance with immigration, labor, and company requirements.
Maintain emergency contact information for expatriates.
Payroll & Compensation
Collect and manage employee work time data, ensuring accurate input into required forms and systems.
Perform bi-weekly payroll calculations and coordinate closely with SCREEN Payroll Division.
Manage settlement of salary and bonuses with SCREEN Japan.
Support payroll reconciliation and resolve discrepancies as needed.
Tax & Financial Administration
Coordinate personal tax declarations with KPMG.
Collect and organize required data for tax returns.
Support expatriates with tax-related documentation and timelines.
Relocation, Travel Logistics
Arrange flight bookings for temporary return leave.
Coordinate hotel, rental car, and limousine arrangements for new expatriates and executive-level business travelers.
Support onboarding and information delivery for newly assigned expatriates.
Housing & Transportation
Oversee company housing management, including:
Payment instructions
Contract review and approval
Lease renewals, cancellations, and deposit collection
Ongoing follow-ups with vendors and landlords
Manage company-owned vehicle administration, including:
New vehicle arrangements
Renewals and cancellations
Pre- and post-introduction support
Communication with SCREEN - Japan
Track and follow up on expatriate health checkups.
Coordinate and manage global surveys and trainings (Heats, SVA, etc.).
Manage arrangements related to signing (contracts, assignment documents, etc.).
Specific projects as assigned.
Job Requirements
Knowledge of visa processes, payroll coordination, and relocation practices.
Strong organizational skills and attention to details.
Ability to manage multiple priorities and handle confidential information.
Strong communication skills (fluent in both English and Japanese).
Education & Experience
Bachelor’s Degree in Business Administration, Accounting, Human Resources or a related field preferred.
Five years of experience in global mobility, accounting, general administration, or expatriate support preferred.
Proficiency in Microsoft Office; experience with HR or payroll systems ideal
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