ADMINISTRATIVE CLERK - SUMMER STUDENT

Number of Vacancies:

1

Type of Contract:

Temporary (Canada Summer Jobs)

Hours of Work:

35 Hours/Week

Compensation:

$22.60

Job Code:

6-HAD-2026

Position Start Date:

June 1st, 2026

Position End Date:

July 24th, 2026

Department:

Central Administration

Location:

Hamilton, ON

ABOUT US
Founded in 1889, YWCA Hamilton is known as one of Hamilton’s original social innovators and works from a feminist, anti‑racist, and anti‑oppressive framework. We are committed to providing meaningful and accessible services that create opportunities to amplify voices and co‑create gender‑inclusive and equitable communities.

YWORK FOR US?
Grounded in our core values of intersectional feminism, people‑centered approaches, belonging, shared responsibility and strong partnerships, our work is guided by the belief that lasting change can be created together. YWCA Hamilton envisions an equitable world where women (cis and trans), girls, Two‑Spirit and gender‑diverse people have the rights and resources to shape their own lives and lead their communities. Join us in taking bold action that leads to life‑changing impacts in our community.

AS A YWCA HAMILTON EMPLOYEE YOU GET

On‑the‑job training and professional development opportunities

Childcare discounts

Opportunities to get involved in our community

A competitive total rewards package that may include extended health benefits and paid sick time (eligibility criteria applies)

If you’re passionate about making a positive impact in the lives of women, children, gender diverse people and families every day, we would love for you to join our team!

RESPONSIBILITIES
Ensures a high functioning central administration and supports the work of the various YWCA Hamilton departments by providing administrative and logistical support. Demonstrates a high level of professionalism, confidentiality, composure and flexibility when faced with managing multiple conflicting priorities.

Tracks walker registrations and keeps Manager updated on progress

Supports engaging volunteers in YWCA Hamilton's mission and activities

Supports community outreach by identifying and engaging new potential walkers and reengaging past event participants

Engages team captains and registered walkers by answering questions, encouraging fundraising, and celebrating milestones

Supports day‑of event execution with assigned responsibilities and works collaboratively with members of the Philanthropy department

Supports roll‑out of new personal fundraising pages campaign and document key processes for implementation

Ensures compliance with policies and procedures

Maintain accurate files electronically and in hardcopy to ensure responsible administrative records and corporate memory

Maintains high level of confidentiality/privacy when working with client information

Works safely and reports all workplace hazards and follows all YWCA Hamilton Health and Safety policies and procedures

Supports YWCA Hamilton’s mission, vision and values

Perform other duties as required

QUALIFICATIONS

Be between 15 and 30 years of age at the start of the employment

Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment

Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

Previous experience working in an Administrative Assistant role an asset

Demonstrated understanding of administrative processes and procedures

Exceptional organizational skills with ability to prioritize tasks, work under pressure, meet deadlines, and quickly adapt to change

Provide a current Judicial Matters police check or willingness to obtain at own cost

Ability to maintain composure when faced with managing multiple conflicting priorities for multiple stakeholders

Excellent problem solving and analytical abilities; proactive in anticipating needs and potential problems

Ability to travel as required, valid Ontario Driver’s license and access to a vehicle is an asset

Ability to work various shifts days, afternoons and some evening (Monday to Friday) as required

Excellent verbal and written communication skills

Proficiency with MS Office Applications including but not limited to Word, Excel and Outlook

Ability to bring a feminist, anti‑racist/anti‑oppressive perspective to daily work

Bilingual English/French or other languages an asset

As part of YWCA Hamilton’s commitment to Access and Equity, we strive to represent the diverse communities that we serve. Individuals who are women, First Nations, Métis, immigrant, refugee, LGBTQ2S+, individuals with disabilities, and individuals from racialized communities or other marginalized communities are encouraged to apply.

Accommodations are available throughout the recruitment process, if you require accommodation please reach out to

jobs@ywcahamilton.org .

Personal information collected during the recruitment process will only be used for employment opportunities in accordance with the Freedom of Information and Privacy Act. Only applications from individuals eligible to work in Canada will be considered. YWCA Hamilton may use AI tools to screen, assess, or select applicants during the hiring process.

Thank you for your interest in YWCA Hamilton. Only those selected for further consideration will be contacted.

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