Business Operations Manager
Aepnus Technology, Oakland, CA, United States
Aepnus Technology is a climate technology company based in Oakland, California, reinventing how essential industrial chemicals are produced. We are transforming the chlor-alkali industry with a novel electrochemical process that converts industrial salt and sulfate waste into high-purity commodities such as caustic soda and sulfuric acid, while dramatically reducing fossil fuel use and energy demand.
Backed by $10.6M from leading climate investors including Lowercarbon Capital, Voyager Ventures, and Clean Energy Ventures, Aepnus is entering a pivotal execution phase in 2026 as we scale toward commercial deployment. Our mission is to enable clean, local, and resilient chemical manufacturing across North America, and we are building a world-class team to deliver meaningful climate and economic impact.
What You’ll Do
As our Business Operations Manager, you will support the day-to-day execution of Aepnus’ operations, ensuring our systems, processes, and programs run smoothly and reliably.
This is a hands‑on, detail‑oriented role focused on execution, coordination, and continuous improvement. You will partner closely with the Head of People & Operations to optimize and scale the operational infrastructure that keeps the company running effectively while preserving the team culture that makes us unique.
Key Responsibilities
Systems & Process Management
Ensure data accuracy and consistency across systems (e.g. Google Workspace, Rippling)
Support implementation of new tools and process improvements
Help automate repetitive administrative workflows where possible
Finance & Administrative Operations
Support expense tracking, invoice processing, and vendor payments
Assist with purchase orders, reimbursements, and internal budget tracking
Maintain vendor records including NDAs and support contract or service agreement coordination
Help prepare basic operational and financial reports at month-end and year-end
People Operations
Coordinate recruiting processes including job postings, interview scheduling, and candidate communications
Support onboarding and offboarding including systems access, equipment, and logistics
Serve as a point of contact for employee questions on policies and processes
Office & Workplace Operations
Support day-to-day office operations, supplies, and facilities coordination
Assist with planning team events, offsites, and internal meetings
Ensure a smooth and organized workplace experience, so supplies and snacks are always available
Coordinate logistics for visitors, candidates, and new hires
Compliance & Documentation
Maintain compliance records including business registration, labor postings, and other documentation or licensing requirements
Support audits, filings, and regulatory requirements as needed
Ensure policies and documentation are up to date and properly communicated
Qualifications
3-5 years of experience in operations, HR coordination, office management, or similar roles
Strong organizational and project coordination skills
High attention to detail and accuracy
Ability to manage multiple priorities and follow through on tasks
Strong written and verbal communication skills
Familiarity with finance and people operations processes for an early‑stage start‑up
Experience in a scaling company, ultimately comfortable working in a fast‑paced, evolving environment
$70,000 - $100,000 salary range, plus equity, commensurate with experience
Aepnus pays 100% of medical, dental, and vision insurance for employees, 50% for dependents
401(k) plan and additional retirement benefits
Flexible paid time off for wellness, vacation, and rest, plus 10 paid holidays per year
Two weeks off in late December for our annual Winter Break
80 / 20 in office work environment, with up to one full remote day weekly
Monthly team builds and an annual offsite retreat
Aepnus is an equal opportunity employer and we value diversity at our company. Aepnus prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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Backed by $10.6M from leading climate investors including Lowercarbon Capital, Voyager Ventures, and Clean Energy Ventures, Aepnus is entering a pivotal execution phase in 2026 as we scale toward commercial deployment. Our mission is to enable clean, local, and resilient chemical manufacturing across North America, and we are building a world-class team to deliver meaningful climate and economic impact.
What You’ll Do
As our Business Operations Manager, you will support the day-to-day execution of Aepnus’ operations, ensuring our systems, processes, and programs run smoothly and reliably.
This is a hands‑on, detail‑oriented role focused on execution, coordination, and continuous improvement. You will partner closely with the Head of People & Operations to optimize and scale the operational infrastructure that keeps the company running effectively while preserving the team culture that makes us unique.
Key Responsibilities
Systems & Process Management
Ensure data accuracy and consistency across systems (e.g. Google Workspace, Rippling)
Support implementation of new tools and process improvements
Help automate repetitive administrative workflows where possible
Finance & Administrative Operations
Support expense tracking, invoice processing, and vendor payments
Assist with purchase orders, reimbursements, and internal budget tracking
Maintain vendor records including NDAs and support contract or service agreement coordination
Help prepare basic operational and financial reports at month-end and year-end
People Operations
Coordinate recruiting processes including job postings, interview scheduling, and candidate communications
Support onboarding and offboarding including systems access, equipment, and logistics
Serve as a point of contact for employee questions on policies and processes
Office & Workplace Operations
Support day-to-day office operations, supplies, and facilities coordination
Assist with planning team events, offsites, and internal meetings
Ensure a smooth and organized workplace experience, so supplies and snacks are always available
Coordinate logistics for visitors, candidates, and new hires
Compliance & Documentation
Maintain compliance records including business registration, labor postings, and other documentation or licensing requirements
Support audits, filings, and regulatory requirements as needed
Ensure policies and documentation are up to date and properly communicated
Qualifications
3-5 years of experience in operations, HR coordination, office management, or similar roles
Strong organizational and project coordination skills
High attention to detail and accuracy
Ability to manage multiple priorities and follow through on tasks
Strong written and verbal communication skills
Familiarity with finance and people operations processes for an early‑stage start‑up
Experience in a scaling company, ultimately comfortable working in a fast‑paced, evolving environment
$70,000 - $100,000 salary range, plus equity, commensurate with experience
Aepnus pays 100% of medical, dental, and vision insurance for employees, 50% for dependents
401(k) plan and additional retirement benefits
Flexible paid time off for wellness, vacation, and rest, plus 10 paid holidays per year
Two weeks off in late December for our annual Winter Break
80 / 20 in office work environment, with up to one full remote day weekly
Monthly team builds and an annual offsite retreat
Aepnus is an equal opportunity employer and we value diversity at our company. Aepnus prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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