Deputy City Secretary
Gfoat, Lubbock, TX, United States
Overview
The purpose of this position is to provide detailed administrative support to the Office of the City Secretary, the Employee Success Department, the City Manager’s office, and Mayor and City Council in an often sensitive and rapidly changing environment by undertaking administrative and project management responsibilities. This is accomplished by performing administrative duties, providing information to citizens and other City employees, and providing support to boards and committees. Other duties may include posting for and attending public meetings, writing minutes for those meetings, managing records, assisting with municipal elections, managing facility reservations and permitting, processing solicitor permits, cemetery deeds, social media and website maintenance, human resources admin duties (processing applications, background checks, scheduling of drug tests and physicals, filing), assisting with the Special Events application process, processing purchase orders, and interfacing with other City employees and citizens. This position does not provide direction to other employees. This position requires the highest level of teamwork, accountability, and the willingness to independently initiate response to challenges.
*Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time without notice.
Qualifications
High School diploma or equivalent is required. A post-secondary degree is preferred.
Minimum three years as an executive level assistant or related field experience in a municipal setting.
Valid Texas Drivers License.
Acquire certification in the Texas Open Meetings Act and Public Information Act within 30 days of hire.
Notary Public Certification within 90 days of hire.
Texas Municipal Clerk Certification within three years of hire.
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The purpose of this position is to provide detailed administrative support to the Office of the City Secretary, the Employee Success Department, the City Manager’s office, and Mayor and City Council in an often sensitive and rapidly changing environment by undertaking administrative and project management responsibilities. This is accomplished by performing administrative duties, providing information to citizens and other City employees, and providing support to boards and committees. Other duties may include posting for and attending public meetings, writing minutes for those meetings, managing records, assisting with municipal elections, managing facility reservations and permitting, processing solicitor permits, cemetery deeds, social media and website maintenance, human resources admin duties (processing applications, background checks, scheduling of drug tests and physicals, filing), assisting with the Special Events application process, processing purchase orders, and interfacing with other City employees and citizens. This position does not provide direction to other employees. This position requires the highest level of teamwork, accountability, and the willingness to independently initiate response to challenges.
*Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time without notice.
Qualifications
High School diploma or equivalent is required. A post-secondary degree is preferred.
Minimum three years as an executive level assistant or related field experience in a municipal setting.
Valid Texas Drivers License.
Acquire certification in the Texas Open Meetings Act and Public Information Act within 30 days of hire.
Notary Public Certification within 90 days of hire.
Texas Municipal Clerk Certification within three years of hire.
#J-18808-Ljbffr