Proposal Coordinator
York Space Systems, Greenwood Village, CO, United States
Greenwood Village, CO, 6060 South Willow Drive, Greenwood Village, Colorado, United States of America
Job Description
Job Summary
York Space Systems seeks a Proposal Coordinator to support the development and submission of compliant, compelling proposals for U.S. Government and commercial space systems and aerospace programs. This role works closely with Proposal Operations, Capture Managers, Volume Leads, and cross-functional teams across technical, pricing, contracts, and executive leadership disciples. The ideal candidate is organized, detail-oriented, and capable of thriving in a fast-paced, deadline-driven environment. They should have strong communication skills and a solid understanding of Government contracting, with the ability to coordinate complex proposal activities and ensure high-quality, compliant submissions.
Key Responsibilities
Proposal Coordination & Planning
Support proposal operations activities from RFI/RFP/RFQ/OTA/IDIQ task order release through final submission
Coordinate proposal schedules, deliverables, volume outlines, compliance matrices, and cross-functional workflows
Assist with RFP instruction and evaluation assessment to help ensure compliance across all volumes
Content Development & Quality Assurance
Support volume leads with editing, formatting, and ensuring compliant, compelling, and high-quality proposal content
Assist in developing graphics, resumes, past performance write-ups, templates, and other proposal materials
Ensure consistency in style, formatting, and structure across all proposal documents
Coordinate and support color team reviews (Pink, Red, Gold), including logistics, consolidating reviewer comments, and driving resolution actions
Work with Proposal Operations to ensure compliance with RFP instructions, evaluation criteria, and FAR/DFARS requirements, including formatting proposal volumes in accordance with RFP instructions (Section L & M compliance)
Document Management & Repository Maintenance
Manage document version control, file structure, and configuration management in proposal repositories
Maintain proposal library (technical, management, past performance), reusable content repository, and resource templates; support continuous content improvement
Cross-Functional Collaboration
Work closely with Proposal Operations, Capture Managers, technical teams, pricing, contracts, and executive leadership
Support data collection and maintenance across past performance, teammate, and supplier databases
Production & Final Submission
Support production activities including final file assembly and electronic submission
Ensure all final deliverables meet RFP submission requirements
Qualifications
Required:
Bachelor’s degree in Business, Communications, English, Engineering, or related field (or equivalent experience)
Experience supporting U.S. Government and commercial proposals
Working knowledge of OTAs, FAR/DFARS requirements focused on FFP type contracts and proposal best practices
Ability to coordinate and track multiple tasks, deadlines, and stakeholder inputs
Strong written and verbal communication skills
High proficiency in Microsoft Office Suite (Word, PowerPoint, Excel), with experience using version control and collaboration tools (SharePoint/Teams)
Exceptional attention to detail and organizational skills
Preferred:
Experience supporting DoD, U.S. Space Force, NASA, or Intelligence Community proposals
Active or recent TS/SCI clearance
Experience supporting proposal compliance management, schedule tracking, and cross-functional coordination for complex Government proposals
Familiarity with FAR/DFARS structure, federal procurement standards, and RFP organization
Exposure to Shipley or APMP proposal methodologies
Experience using proposal automation and CRM tools (e.g., GovWin, Deltek Costpoint/Open Plan, SharePoint, Adobe Acrobat, Submittable)
Exposure to space systems domains such as satellite systems, ground systems, ISR, command and control, or space domain awareness
Benefits
In addition to compensation, York Space Systems is proud to offer a comprehensive benefits package including medical, dental, and vision insurance along with PTO and a 401K.
York Space Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, military or protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Must have permanent authorization to work in the United States. This policy applies to all terms and conditions or employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. YORK SPACE SYSTEMS IS AN EEO EMPLOYER.
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Job Description
Job Summary
York Space Systems seeks a Proposal Coordinator to support the development and submission of compliant, compelling proposals for U.S. Government and commercial space systems and aerospace programs. This role works closely with Proposal Operations, Capture Managers, Volume Leads, and cross-functional teams across technical, pricing, contracts, and executive leadership disciples. The ideal candidate is organized, detail-oriented, and capable of thriving in a fast-paced, deadline-driven environment. They should have strong communication skills and a solid understanding of Government contracting, with the ability to coordinate complex proposal activities and ensure high-quality, compliant submissions.
Key Responsibilities
Proposal Coordination & Planning
Support proposal operations activities from RFI/RFP/RFQ/OTA/IDIQ task order release through final submission
Coordinate proposal schedules, deliverables, volume outlines, compliance matrices, and cross-functional workflows
Assist with RFP instruction and evaluation assessment to help ensure compliance across all volumes
Content Development & Quality Assurance
Support volume leads with editing, formatting, and ensuring compliant, compelling, and high-quality proposal content
Assist in developing graphics, resumes, past performance write-ups, templates, and other proposal materials
Ensure consistency in style, formatting, and structure across all proposal documents
Coordinate and support color team reviews (Pink, Red, Gold), including logistics, consolidating reviewer comments, and driving resolution actions
Work with Proposal Operations to ensure compliance with RFP instructions, evaluation criteria, and FAR/DFARS requirements, including formatting proposal volumes in accordance with RFP instructions (Section L & M compliance)
Document Management & Repository Maintenance
Manage document version control, file structure, and configuration management in proposal repositories
Maintain proposal library (technical, management, past performance), reusable content repository, and resource templates; support continuous content improvement
Cross-Functional Collaboration
Work closely with Proposal Operations, Capture Managers, technical teams, pricing, contracts, and executive leadership
Support data collection and maintenance across past performance, teammate, and supplier databases
Production & Final Submission
Support production activities including final file assembly and electronic submission
Ensure all final deliverables meet RFP submission requirements
Qualifications
Required:
Bachelor’s degree in Business, Communications, English, Engineering, or related field (or equivalent experience)
Experience supporting U.S. Government and commercial proposals
Working knowledge of OTAs, FAR/DFARS requirements focused on FFP type contracts and proposal best practices
Ability to coordinate and track multiple tasks, deadlines, and stakeholder inputs
Strong written and verbal communication skills
High proficiency in Microsoft Office Suite (Word, PowerPoint, Excel), with experience using version control and collaboration tools (SharePoint/Teams)
Exceptional attention to detail and organizational skills
Preferred:
Experience supporting DoD, U.S. Space Force, NASA, or Intelligence Community proposals
Active or recent TS/SCI clearance
Experience supporting proposal compliance management, schedule tracking, and cross-functional coordination for complex Government proposals
Familiarity with FAR/DFARS structure, federal procurement standards, and RFP organization
Exposure to Shipley or APMP proposal methodologies
Experience using proposal automation and CRM tools (e.g., GovWin, Deltek Costpoint/Open Plan, SharePoint, Adobe Acrobat, Submittable)
Exposure to space systems domains such as satellite systems, ground systems, ISR, command and control, or space domain awareness
Benefits
In addition to compensation, York Space Systems is proud to offer a comprehensive benefits package including medical, dental, and vision insurance along with PTO and a 401K.
York Space Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, military or protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Must have permanent authorization to work in the United States. This policy applies to all terms and conditions or employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. YORK SPACE SYSTEMS IS AN EEO EMPLOYER.
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