Food and Beverage Admin Manager - Little Beach House Malibu F&B Management Los A
Soho House & Co., California, MO, United States
Food and Beverage Admin Manager - Little Beach House Malibu
At Soho House, the
Food and Beverage Admin Manager
plays a key role in ensuring smooth and efficient operations within the food and beverage department. Reporting directly to the General Manager, this position is responsible for overseeing all administrative functions, including menu edits and implementation, walkout recovery, expense reports, SOP implementation and execution, vendor coordination and ensuring the business is optimized to its highest standards. The F&B Admin Manager works closely with the kitchen and service teams to streamline processes and ensure that daily operations run seamlessly.
Main Duties…
Serve as the Admin Manager for four days per week, with one day dedicated to cross-training and operational involvement to enhance business acumen and maintain a holistic understanding of the department.
Oversee the rollout and execution of new menus, ensuring alignment with Soho House standards and guest expectations.
Manage processes for addressing member walkouts, ensuring swift resolution and maintaining guest satisfaction.
Handle expense report requests and receipts, ensuring accuracy and timely submission to meet financial reporting requirements.
Maintain and update the compendiums, ensuring all information is current and accessible to the team.
Conduct bi-weekly audits of the Micros system to ensure menu accuracy and pricing compliance.
Implement and enforce Standard Operating Procedures (SOPs), ensuring consistency in operations and service.
Provide support to the House Trainer and General Manager (GM) in delivering training programs to staff, ensuring high standards of performance and development.
Assist with site compliance, ensuring all regulatory requirements, health, and safety standards are met.
Coordinate monthly department meetings by sending calendar invites, securing appropriate meeting spaces, and managing administrative tasks such as meeting minutes, sign-in sheets, and communication with the site payroll team to ensure accurate staff coding and attendance tracking.
Oversee uniform inventory, budget management and staffing pars.
Ensure compliance with allergy procedures and maintain a clean, sanitary, and safe work environment, adhering to all health and safety regulations.
Promote transparency and open communication, fostering a culture of ownership, accountability, motivation, and teamwork among staff.
Anticipate and identify guest needs, developing action plans that enhance the guest experience and mitigate potential risks.
Serve as an influential leader, proactively managing operations alongside the AGM and GM to ensure service levels, staffing, and member/guest experiences exceed expectations, while maintaining profitability within targeted budgets.
Demonstrate passion for guest service, fostering clear and effective communication with members, guests, and staff to maintain the highest standards of internal and external customer satisfaction.
Establish clear targets, KPIs, schedules, and procedures that align with company policies and support operational excellence.
Perfrom all duties as assigned by Manager/Supervisor.
Scheduling & Labor Management
Support weekly scheduling for all F&B outlets, including restaurant, bars, events
Monitor daily staffing levels to ensure coverage aligns with member volume, reservations, and programming
Track call‑outs, late arrivals and shift adjustments
Communicate staffing needs to F&B leadership and assist with real‑time solutions
People Support
Maintain accurate employee rosters, role assignments, and certifications
Support onboarding, training coordination, and internal promotion documentation
Assist with uniform ordering, distribution, and tracking
Serve as an administrative liaison between F&B leadership and People & Development
Assist with pre‑opening administrative duties, including staffing confirmations and operational communications
Support managers with daily checklists, event outlines, and coverage plans
Be available as an on‑site administrative support during peak periods and events
Assist with compliance and audits
Communication
Maintain clear, professional communication between F&B leadership, managers, and hourly teams
Distribute schedules, updates, and operational notes accurately and on time
Compliance
Support incident documentation and follow‑up as needed
The F&B Admin Manager role will dedicate approximately three times to administrative responsibilities and two times to operational floor management.
Required Skills/Qualifications:
Minimum of 2+ years’ experience in a similar capacity
Excellent written and verbal communication skills with an acute eye for detail
Detail oriented, process driven and ability to problem solve in high‑volume and demanding fast‑paced environments
Adept in Salesforce, POS (or alternative), Open Table, Opera or other Hospitality driven technologies experience, serving as an educator for colleagues
Passionate and influential leader who positively communicates cross‑functionally and leads a team to drive efficient and effective best practices through service
Passionate about food and beverages trends and best practices and local health & safety compliancy regulations
Ability to manage personnel and meet / exceed financial targets
Guest‑oriented and service-minded as well as flexible and pro‑active
Consummate critical thinker with a solution‑oriented approach
Energetic, flexible, collaborative, and proactive leader whose competencies include both strategic initiatives and immediate business needs
Dynamic disposition, capable of adapting to shifting priorities, demands and timelines
Physical Requirements
Must be able to seize, grasp, turn and hold objects with hands.
Must be able to make periodical fast paced movements are required to go from one part of the property to others.
Must be able to move, pull, push, carry or lift at least 30 pounds.
Must be able to occasionally kneel, bend, crouch and climb is required.
Must be able to perform physical activities such as lifting, cleaning, and stooping.
Must be able to stand, walk, lift, and bend for long periods of time.
Why work with us...
Soho House offers competitive compensation packages that feature global benefits and perks. Whether you’re seeking entry‑level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to enhance your career.
Health Care + 401K:
Full time employees are eligible for full benefits; Medical, Dental & Vision as well as Retirement fund with a 2% match
Paid Time Off:
Full- Time Employees have sick day's + vacation days
Career Development:
Soho House can progress your career domestically or internationally as well as managerially or technically
Soho Impact:
Empowering the Soho House Community to make positive change, through mentoring, apprenticeship, local outreach and sustainability
Learning & Development:
An extensive range of internally and externally run courses are available for all employees.
Cookhouse & House Tonic:
Celebrating our passion for food and drink. Check out our monthly calendars and get involved in trips, training's and events. Available to all.
Team Events:
From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.
Team Meal:
Whilst on duty in our Houses & Restaurants you will be provided with a substantial meal free of charge.
In accordance with California law, the salary range for this role if filled within California is listed below. The range for the position in other geographies may vary based on market differences. The actual compensation will be determined based on experience and other factors permitted by law.
#J-18808-Ljbffr
At Soho House, the
Food and Beverage Admin Manager
plays a key role in ensuring smooth and efficient operations within the food and beverage department. Reporting directly to the General Manager, this position is responsible for overseeing all administrative functions, including menu edits and implementation, walkout recovery, expense reports, SOP implementation and execution, vendor coordination and ensuring the business is optimized to its highest standards. The F&B Admin Manager works closely with the kitchen and service teams to streamline processes and ensure that daily operations run seamlessly.
Main Duties…
Serve as the Admin Manager for four days per week, with one day dedicated to cross-training and operational involvement to enhance business acumen and maintain a holistic understanding of the department.
Oversee the rollout and execution of new menus, ensuring alignment with Soho House standards and guest expectations.
Manage processes for addressing member walkouts, ensuring swift resolution and maintaining guest satisfaction.
Handle expense report requests and receipts, ensuring accuracy and timely submission to meet financial reporting requirements.
Maintain and update the compendiums, ensuring all information is current and accessible to the team.
Conduct bi-weekly audits of the Micros system to ensure menu accuracy and pricing compliance.
Implement and enforce Standard Operating Procedures (SOPs), ensuring consistency in operations and service.
Provide support to the House Trainer and General Manager (GM) in delivering training programs to staff, ensuring high standards of performance and development.
Assist with site compliance, ensuring all regulatory requirements, health, and safety standards are met.
Coordinate monthly department meetings by sending calendar invites, securing appropriate meeting spaces, and managing administrative tasks such as meeting minutes, sign-in sheets, and communication with the site payroll team to ensure accurate staff coding and attendance tracking.
Oversee uniform inventory, budget management and staffing pars.
Ensure compliance with allergy procedures and maintain a clean, sanitary, and safe work environment, adhering to all health and safety regulations.
Promote transparency and open communication, fostering a culture of ownership, accountability, motivation, and teamwork among staff.
Anticipate and identify guest needs, developing action plans that enhance the guest experience and mitigate potential risks.
Serve as an influential leader, proactively managing operations alongside the AGM and GM to ensure service levels, staffing, and member/guest experiences exceed expectations, while maintaining profitability within targeted budgets.
Demonstrate passion for guest service, fostering clear and effective communication with members, guests, and staff to maintain the highest standards of internal and external customer satisfaction.
Establish clear targets, KPIs, schedules, and procedures that align with company policies and support operational excellence.
Perfrom all duties as assigned by Manager/Supervisor.
Scheduling & Labor Management
Support weekly scheduling for all F&B outlets, including restaurant, bars, events
Monitor daily staffing levels to ensure coverage aligns with member volume, reservations, and programming
Track call‑outs, late arrivals and shift adjustments
Communicate staffing needs to F&B leadership and assist with real‑time solutions
People Support
Maintain accurate employee rosters, role assignments, and certifications
Support onboarding, training coordination, and internal promotion documentation
Assist with uniform ordering, distribution, and tracking
Serve as an administrative liaison between F&B leadership and People & Development
Assist with pre‑opening administrative duties, including staffing confirmations and operational communications
Support managers with daily checklists, event outlines, and coverage plans
Be available as an on‑site administrative support during peak periods and events
Assist with compliance and audits
Communication
Maintain clear, professional communication between F&B leadership, managers, and hourly teams
Distribute schedules, updates, and operational notes accurately and on time
Compliance
Support incident documentation and follow‑up as needed
The F&B Admin Manager role will dedicate approximately three times to administrative responsibilities and two times to operational floor management.
Required Skills/Qualifications:
Minimum of 2+ years’ experience in a similar capacity
Excellent written and verbal communication skills with an acute eye for detail
Detail oriented, process driven and ability to problem solve in high‑volume and demanding fast‑paced environments
Adept in Salesforce, POS (or alternative), Open Table, Opera or other Hospitality driven technologies experience, serving as an educator for colleagues
Passionate and influential leader who positively communicates cross‑functionally and leads a team to drive efficient and effective best practices through service
Passionate about food and beverages trends and best practices and local health & safety compliancy regulations
Ability to manage personnel and meet / exceed financial targets
Guest‑oriented and service-minded as well as flexible and pro‑active
Consummate critical thinker with a solution‑oriented approach
Energetic, flexible, collaborative, and proactive leader whose competencies include both strategic initiatives and immediate business needs
Dynamic disposition, capable of adapting to shifting priorities, demands and timelines
Physical Requirements
Must be able to seize, grasp, turn and hold objects with hands.
Must be able to make periodical fast paced movements are required to go from one part of the property to others.
Must be able to move, pull, push, carry or lift at least 30 pounds.
Must be able to occasionally kneel, bend, crouch and climb is required.
Must be able to perform physical activities such as lifting, cleaning, and stooping.
Must be able to stand, walk, lift, and bend for long periods of time.
Why work with us...
Soho House offers competitive compensation packages that feature global benefits and perks. Whether you’re seeking entry‑level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to enhance your career.
Health Care + 401K:
Full time employees are eligible for full benefits; Medical, Dental & Vision as well as Retirement fund with a 2% match
Paid Time Off:
Full- Time Employees have sick day's + vacation days
Career Development:
Soho House can progress your career domestically or internationally as well as managerially or technically
Soho Impact:
Empowering the Soho House Community to make positive change, through mentoring, apprenticeship, local outreach and sustainability
Learning & Development:
An extensive range of internally and externally run courses are available for all employees.
Cookhouse & House Tonic:
Celebrating our passion for food and drink. Check out our monthly calendars and get involved in trips, training's and events. Available to all.
Team Events:
From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.
Team Meal:
Whilst on duty in our Houses & Restaurants you will be provided with a substantial meal free of charge.
In accordance with California law, the salary range for this role if filled within California is listed below. The range for the position in other geographies may vary based on market differences. The actual compensation will be determined based on experience and other factors permitted by law.
#J-18808-Ljbffr