Unit Administrator Specialist
Rutgers University, New Brunswick, NJ, United States
Position Overview
Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers‑New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation's eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers‑New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia.
Posting Summary
Develop, plan, and implement events and activities for Scarlet Arts Rx; scout locations for event reservations and public art displays.
Collaborate with AIH Endowed Chair to set the schedule for the semester.
Manage supplies for events: unpack, sort, and track arts supplies, prepare and/or deliver carts of materials to various campus locations.
Assist with in‑person implementation or co‑implementation of events and activities during daytime, evening, and/or weekends.
Act as a last‑minute, on‑call substitute for teaching artists who are unable to attend the event.
Attend regular meetings with the AIH Endowed Chair.
Create Canva flyers and post to social media and other platforms, including and not limited to, Instagram, get Involved, wellness calendar, etc.; edit and issue weekly Scoop! News zine.
Update sign‑ups and maintain Scarlet Arts Rx lists accurately.
Manage event promotions, including printing and disseminating event flyers across campus, attending meetings across campus, and tabling at students' events during daytime, evenings, and/or weekends.
Oversee event data collection conducted by student teaching artists; collect qualitative data at events, including and not limited to, student testimonials.
Analyze program evaluation data and provide feedback to the student teaching artists accurately.
Write and deliver impact reports at the end of the fall and spring semesters, or as requested by AIH Endowed Chair effectively.
Hire, oversee, and supervise student teaching artists and lesson plan developer.
Gather Scarlet Arts Rx student teaching artists for periodic team bonding and educational, professional development events.
Track and manage budgets and funding allocated for personnel, procurements, reimbursements, and all other Scarlet Arts Rx related expenses.
Work closely with MGSA Business Office.
Provide regular budget reports to the AIH Endowed Chair.
Arise to other duties as assigned.
Assist with other administrative and organizational tasks for MGSA Arts in Health as needed.
Salary Details
$30 - $35 per hour.
Benefits
Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs
Minimum Education and Experience
Bachelor's degree in a related field and two years of relevant experience, or an equivalent combination of education and/or experience.
Required Knowledge, Skills, and Abilities
Strong organizational and administrative skills.
Ability to multitask in a fast‑paced deadline driven environment, plan and lead projects, and maintain accurate records.
Excellent communication, sound judgement, and the ability to escalate issues appropriately.
Computer literacy in Qualtrics, Canvas, Canva, Microsoft Suites, and willingness to learn new programs and software to ensure the efficiency of this position's productivity.
Preferred Qualifications
Experience with data collection, budget management, and working with student employees.
Physical Demands and Work Environment
Ability to load and unload art supplies.
Must be able to attend meetings and tabling events as well as distribute event flyers across campus during the daytime, evenings, and/or weekends.
Administrative Details
Position Status: Part‑time (19.5 hours per week). Fully on‑site. Posting Open Date: 04/21/2026. Posting Close Date: 04/29/2026. Employment Type: Temporary Staff Appointment - Hourly.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at http://uhr.rutgers.edu
on-discrimination-statement.
#J-18808-Ljbffr
Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers‑New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation's eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers‑New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia.
Posting Summary
Develop, plan, and implement events and activities for Scarlet Arts Rx; scout locations for event reservations and public art displays.
Collaborate with AIH Endowed Chair to set the schedule for the semester.
Manage supplies for events: unpack, sort, and track arts supplies, prepare and/or deliver carts of materials to various campus locations.
Assist with in‑person implementation or co‑implementation of events and activities during daytime, evening, and/or weekends.
Act as a last‑minute, on‑call substitute for teaching artists who are unable to attend the event.
Attend regular meetings with the AIH Endowed Chair.
Create Canva flyers and post to social media and other platforms, including and not limited to, Instagram, get Involved, wellness calendar, etc.; edit and issue weekly Scoop! News zine.
Update sign‑ups and maintain Scarlet Arts Rx lists accurately.
Manage event promotions, including printing and disseminating event flyers across campus, attending meetings across campus, and tabling at students' events during daytime, evenings, and/or weekends.
Oversee event data collection conducted by student teaching artists; collect qualitative data at events, including and not limited to, student testimonials.
Analyze program evaluation data and provide feedback to the student teaching artists accurately.
Write and deliver impact reports at the end of the fall and spring semesters, or as requested by AIH Endowed Chair effectively.
Hire, oversee, and supervise student teaching artists and lesson plan developer.
Gather Scarlet Arts Rx student teaching artists for periodic team bonding and educational, professional development events.
Track and manage budgets and funding allocated for personnel, procurements, reimbursements, and all other Scarlet Arts Rx related expenses.
Work closely with MGSA Business Office.
Provide regular budget reports to the AIH Endowed Chair.
Arise to other duties as assigned.
Assist with other administrative and organizational tasks for MGSA Arts in Health as needed.
Salary Details
$30 - $35 per hour.
Benefits
Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs
Minimum Education and Experience
Bachelor's degree in a related field and two years of relevant experience, or an equivalent combination of education and/or experience.
Required Knowledge, Skills, and Abilities
Strong organizational and administrative skills.
Ability to multitask in a fast‑paced deadline driven environment, plan and lead projects, and maintain accurate records.
Excellent communication, sound judgement, and the ability to escalate issues appropriately.
Computer literacy in Qualtrics, Canvas, Canva, Microsoft Suites, and willingness to learn new programs and software to ensure the efficiency of this position's productivity.
Preferred Qualifications
Experience with data collection, budget management, and working with student employees.
Physical Demands and Work Environment
Ability to load and unload art supplies.
Must be able to attend meetings and tabling events as well as distribute event flyers across campus during the daytime, evenings, and/or weekends.
Administrative Details
Position Status: Part‑time (19.5 hours per week). Fully on‑site. Posting Open Date: 04/21/2026. Posting Close Date: 04/29/2026. Employment Type: Temporary Staff Appointment - Hourly.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at http://uhr.rutgers.edu
on-discrimination-statement.
#J-18808-Ljbffr