Office Administrator - Santa Fe, NM
Anywhere Real Estate Inc., Santa Fe, NM, United States
The Office Administrator leads the office in the manager’s absence, ensuring the needs of sales associates and the Brokerage Manager are met, while maintaining a reliable, personable, team‑oriented and professional disposition. They also manage daily office operations including processing sale and rental commissions, maintaining agent and property files, handling license and membership renewals, and maintaining confidentiality of secure information.
Responsibilities
Helping to plan, organize and facilitate networking events, community, office events and parties for clients and teams, boosting morale, teamwork and production
Oversee and supervise one other staff person; ensuring that the Grant Avenue Office has coverage at all times
Manage office operations day‑to‑day, assuring adequate coverage in all areas and ensuring any and all facilities issues are promptly addressed
Help manage the flow of new listings to our Listings staff
Review and audit sales files
Work with sales professionals to improve performance
Back up the Referral Coordinator in our Referral LLC
Maintain sales associate licensing and process required paperwork for 326 Grant Avenue office
Oversee maintenance, replacement, and installation of computer and phone systems and equipment as needed
Provide transactional support for real estate agents and brokers
Responsible for complying with proper internal controls as necessary to conduct the job
Requirements
Real Estate background preferred
Comfortable using computers and computer applications with advanced proficiency in Microsoft Office: Word, Excel, PowerPoint, and Outlook. Knowledge of MS Publisher beneficial.
Creative problem‑solving skills
Strong customer service skills with excellent communication skills, both verbal and written
Ability to interact successfully with both internal and external customers at all levels
Ability to multitask, prioritize and be flexible with changing business needs in a team environment
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Responsibilities
Helping to plan, organize and facilitate networking events, community, office events and parties for clients and teams, boosting morale, teamwork and production
Oversee and supervise one other staff person; ensuring that the Grant Avenue Office has coverage at all times
Manage office operations day‑to‑day, assuring adequate coverage in all areas and ensuring any and all facilities issues are promptly addressed
Help manage the flow of new listings to our Listings staff
Review and audit sales files
Work with sales professionals to improve performance
Back up the Referral Coordinator in our Referral LLC
Maintain sales associate licensing and process required paperwork for 326 Grant Avenue office
Oversee maintenance, replacement, and installation of computer and phone systems and equipment as needed
Provide transactional support for real estate agents and brokers
Responsible for complying with proper internal controls as necessary to conduct the job
Requirements
Real Estate background preferred
Comfortable using computers and computer applications with advanced proficiency in Microsoft Office: Word, Excel, PowerPoint, and Outlook. Knowledge of MS Publisher beneficial.
Creative problem‑solving skills
Strong customer service skills with excellent communication skills, both verbal and written
Ability to interact successfully with both internal and external customers at all levels
Ability to multitask, prioritize and be flexible with changing business needs in a team environment
#J-18808-Ljbffr