Accounts Payable Specialist
American General Supplies Inc, Gaithersburg, MD, United States
American General Supplies, Inc. – Gaithersburg, MD
American General Supplies, Inc. (AGS), a leading commercial aircraft spare parts supplier located in Gaithersburg, Maryland, is seeking an Accounts Payable Specialist. This position requires you to be responsible for processing invoices, verifying financial data, reconciling accounts, and ensuring timely payments to vendors. You must be highly organized, proficient in accounting software, and committed to maintaining accuracy and efficiency in financial transactions. Strong communication skills and the ability to work collaboratively are essential for success in this position.
Position Summary
Responsible for managing and executing the organization's accounts payable functions, including processing invoices, reconciling statements, and ensuring timely payments to vendors. This role is essential in maintaining accurate financial records, optimizing cash flow, and building strong relationships with vendors. The position typically works within the finance or accounting department and collaborates closely with other teams such as sales, customer service, and billing.
Key Responsibilities
Invoice Management
Review, verify, and process vendor invoices for accuracy and proper authorization.
Match invoices to purchase orders and resolve discrepancies promptly.
Enter invoice data into the accounting system for payment processing.
Payment Processing
Prepare and process check payments and petty cash.
Monitor payment schedules to ensure timely disbursements and avoid late fees.
Address payment inquiries from vendors and internal stakeholders.
Reconciliation and Reporting
Reconcile vendor statements and resolve outstanding balances or discrepancies.
Assist in month‑end and year‑end closing by reconciling accounts payable records.
Generate and maintain accounts payable aging reports and payment activity summaries.
Vendor and Internal Communication
Serve as the primary contact for vendor inquiries regarding payments and account status.
Collaborate with purchasing and receiving departments to resolve invoice disputes.
Build and maintain positive relationships with vendors and internal teams.
Compliance and Documentation
Maintain organized and accurate records of invoices, payments, and correspondence.
Ensure compliance with company policies, financial regulations, and tax requirements (e.g., 1099 reporting).
Support internal and external audits by providing requested documentation and information.
Process Improvement
Identify opportunities to improve accounts payable processes and implement best practices.
Utilize AP automation tools to enhance efficiency and accuracy.
Stay updated on industry trends and new technologies in accounts payable management.
Reporting Relationships
Position Reports to: Finance Manager
Supervisory Responsibilities: None
Requirements
Education
High school diploma or equivalent required.
Bachelor’s degree in Accounting, Finance or a related field preferred.
Required Knowledge
Strong understanding of accounting principles and practices, particularly in accounts payable management.
Knowledge of credit and collection laws and regulations is beneficial.
Familiarity with AP automation tools and electronic payment platforms.
Advanced Microsoft Excel skills, including data analysis and pivot tables.
Knowledge of accounts payable workflows, tax compliance (e.g., 1099), and vendor management.
Experience Required
2–4 years of experience in accounts receivable, billing or general accounting.
Experience with ERP systems and accounting software is essential (Peachtree).
Skills & Abilities
Excellent communication and interpersonal skills for effective interaction with customers and internal stakeholders.
Attention to detail and accuracy in processing invoices and payments.
Excellent organizational and time management skills.
Ability to work independently and collaboratively in a team environment.
Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment.
Schedule
Days: Monday‑Friday
Hours: 8:00AM – 4:00PM EST
Work Location: Gaithersburg, MD
Benefits
401(k)
Dental insurance
Disability insurance
Health insurance
Life insurance
Paid time off
Parental leave
Tuition reimbursement
Vision insurance
To Apply: Please email your resume to HR@agsusa.com
#J-18808-Ljbffr
American General Supplies, Inc. (AGS), a leading commercial aircraft spare parts supplier located in Gaithersburg, Maryland, is seeking an Accounts Payable Specialist. This position requires you to be responsible for processing invoices, verifying financial data, reconciling accounts, and ensuring timely payments to vendors. You must be highly organized, proficient in accounting software, and committed to maintaining accuracy and efficiency in financial transactions. Strong communication skills and the ability to work collaboratively are essential for success in this position.
Position Summary
Responsible for managing and executing the organization's accounts payable functions, including processing invoices, reconciling statements, and ensuring timely payments to vendors. This role is essential in maintaining accurate financial records, optimizing cash flow, and building strong relationships with vendors. The position typically works within the finance or accounting department and collaborates closely with other teams such as sales, customer service, and billing.
Key Responsibilities
Invoice Management
Review, verify, and process vendor invoices for accuracy and proper authorization.
Match invoices to purchase orders and resolve discrepancies promptly.
Enter invoice data into the accounting system for payment processing.
Payment Processing
Prepare and process check payments and petty cash.
Monitor payment schedules to ensure timely disbursements and avoid late fees.
Address payment inquiries from vendors and internal stakeholders.
Reconciliation and Reporting
Reconcile vendor statements and resolve outstanding balances or discrepancies.
Assist in month‑end and year‑end closing by reconciling accounts payable records.
Generate and maintain accounts payable aging reports and payment activity summaries.
Vendor and Internal Communication
Serve as the primary contact for vendor inquiries regarding payments and account status.
Collaborate with purchasing and receiving departments to resolve invoice disputes.
Build and maintain positive relationships with vendors and internal teams.
Compliance and Documentation
Maintain organized and accurate records of invoices, payments, and correspondence.
Ensure compliance with company policies, financial regulations, and tax requirements (e.g., 1099 reporting).
Support internal and external audits by providing requested documentation and information.
Process Improvement
Identify opportunities to improve accounts payable processes and implement best practices.
Utilize AP automation tools to enhance efficiency and accuracy.
Stay updated on industry trends and new technologies in accounts payable management.
Reporting Relationships
Position Reports to: Finance Manager
Supervisory Responsibilities: None
Requirements
Education
High school diploma or equivalent required.
Bachelor’s degree in Accounting, Finance or a related field preferred.
Required Knowledge
Strong understanding of accounting principles and practices, particularly in accounts payable management.
Knowledge of credit and collection laws and regulations is beneficial.
Familiarity with AP automation tools and electronic payment platforms.
Advanced Microsoft Excel skills, including data analysis and pivot tables.
Knowledge of accounts payable workflows, tax compliance (e.g., 1099), and vendor management.
Experience Required
2–4 years of experience in accounts receivable, billing or general accounting.
Experience with ERP systems and accounting software is essential (Peachtree).
Skills & Abilities
Excellent communication and interpersonal skills for effective interaction with customers and internal stakeholders.
Attention to detail and accuracy in processing invoices and payments.
Excellent organizational and time management skills.
Ability to work independently and collaboratively in a team environment.
Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment.
Schedule
Days: Monday‑Friday
Hours: 8:00AM – 4:00PM EST
Work Location: Gaithersburg, MD
Benefits
401(k)
Dental insurance
Disability insurance
Health insurance
Life insurance
Paid time off
Parental leave
Tuition reimbursement
Vision insurance
To Apply: Please email your resume to HR@agsusa.com
#J-18808-Ljbffr