Administrative Assistant - Human Resources
City of Champaign, Champaign, IL, United States
As one of the fastest growing communities in the State of Illinois, the City of Champaign is a dynamic and welcoming community offering big city amenities with a hometown feel. The City is home to the University of Illinois, which offers world‑class educational opportunities and cutting‑edge innovation, driven by pre‑eminent scholars and scientists from across the globe. Champaign offers the best of urban life with an abundance of arts and cultural opportunities, beautiful parks and trails, a vibrant Downtown, Big Ten sporting events, and an affordable cost of living for residents. More information about our outstanding community can be found on the City’s website at champaignil.gov.
As a
Administrative Assistant , you’ll play an important function in assisting the day-to-day operations of the City’s Human Resources Department.
Responsibilities
Responding to external/internal service and information requests
Processing accounts payable for the HR department
Entering timesheets
Scheduling meetings, maintaining electronic calendars, and making travel arrangements
Typing, transcribing, editing, and proofing letters, memos, reports, minutes and Reports to Council
Maintaining department paper and electronic filing system and employee records
Qualifications
Education equivalent to a high school diploma
Experience providing professional administrative and clerical support to a team of professionals in a business/office environment
Knowledge of Human Resources functions
Experience working with invoices and basic accounts payable transactions
Any equivalent combination of education, experience, and training that demonstrates the required knowledge, skills, and abilities
Strong customer service orientation
Associate degree or certification as an administrative professional
Experience with budgeting and expense tracking
Experience with timekeeping and payroll processing
Experience working in a municipal government setting
Experience providing administrative support to a public Board or Commission
Experience working in an organization with unionized labor
Drug screening and criminal background check will be required. The annual starting salary range is $59,781 - $68,055 DOQ, plus an excellent fringe benefits package. Applications must be submitted online no later than Monday, May 11, 2026.
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As a
Administrative Assistant , you’ll play an important function in assisting the day-to-day operations of the City’s Human Resources Department.
Responsibilities
Responding to external/internal service and information requests
Processing accounts payable for the HR department
Entering timesheets
Scheduling meetings, maintaining electronic calendars, and making travel arrangements
Typing, transcribing, editing, and proofing letters, memos, reports, minutes and Reports to Council
Maintaining department paper and electronic filing system and employee records
Qualifications
Education equivalent to a high school diploma
Experience providing professional administrative and clerical support to a team of professionals in a business/office environment
Knowledge of Human Resources functions
Experience working with invoices and basic accounts payable transactions
Any equivalent combination of education, experience, and training that demonstrates the required knowledge, skills, and abilities
Strong customer service orientation
Associate degree or certification as an administrative professional
Experience with budgeting and expense tracking
Experience with timekeeping and payroll processing
Experience working in a municipal government setting
Experience providing administrative support to a public Board or Commission
Experience working in an organization with unionized labor
Drug screening and criminal background check will be required. The annual starting salary range is $59,781 - $68,055 DOQ, plus an excellent fringe benefits package. Applications must be submitted online no later than Monday, May 11, 2026.
#J-18808-Ljbffr