Medical Secretary
Rhode Island Primary Care Physicians Corporation, Narragansett, RI, United States
The Opportunity
The Medical Secretary provides essential administrative and clerical support to ensure efficient operations at Rhode Island Primary Care Medical Group. This position serves as a critical communication hub between patients, providers, clinical staff, and external stakeholders in a multi-site medical practice environment.
The Medical Secretary maintains accurate medical records, manages scheduling and correspondence, and ensures seamless coordination of patient care activities.
Front Office Operations
Greet patients and visitors in a professional and welcoming manner.
Check in patients, verify demographics and insurance information in Epic EHR.
Collect co‑payments and process patient payments using point‑of‑sale systems.
Schedule, reschedule, and confirm patient appointments across multiple providers and locations.
Manage provider calendars and optimize appointment scheduling.
Respond to patient inquiries via phone, email, and patient portal messages.
Register new patients and update existing patient information.
Medical Records and Documentation
Maintain accurate and confidential patient medical records in Epic EHR.
Scan, file, and organize medical documents and correspondence.
Process medical records requests and release of information forms.
Ensure compliance with HIPAA regulations and patient privacy standards.
Track and follow up on missing or incomplete documentation.
Prepare charts and documentation for provider review.
Coordinate medical record transfers between facilities and external providers.
Administrative Support
Transcribe provider notes and communications as needed.
Process prescription refill requests and route to appropriate clinical staff.
Coordinate referrals to specialists and obtain prior authorizations.
Verify insurance eligibility and benefits.
Prepare and submit insurance claims and supporting documentation.
Handle incoming and outgoing mail and faxes.
Coordinate patient follow‑up appointments and recall systems.
Communication and Coordination
Serve as liaison between patients, providers, clinical staff, and external contacts.
Communicate test results to patients according to provider instructions.
Coordinate with other RIPC Medical Group locations for patient care continuity.
Facilitate communication with pharmacies, laboratories, and imaging centers.
Quality and Compliance
Maintain patient confidentiality and adhere to HIPAA regulations.
Follow office policies, procedures, and clinical protocols.
Participate in quality improvement and compliance initiatives.
Support ACO quality metrics documentation and reporting.
Ensure accurate and timely completion of administrative tasks.
Maintain a professional appearance and demeanor at all times.
Requirements and Qualifications
Minimum of 2+ years of experience as a Medical Secretary in Primary Care.
High school diploma required.
Self‑starter with willingness to learn.
Strong communication, organizational, and planning skills.
Proficiency with Epic systems and Microsoft Office (Excel, Outlook, Teams, Word).
Ability to collaborate with team members on assigned tasks.
Familiarity with medical terminology and ability to calculate and collect cash transactions.
Good interpersonal skills, including excellent communication and courteous interaction with staff, physicians, and patients.
Benefits
Medical, dental, and vision coverage.
Life insurance – company‑paid basic life insurance and voluntary supplemental policies.
Company‑paid Health Reimbursement Arrangement.
Voluntary accident insurance.
401(k) eligibility after 1 year of employment; immediate vesting of company match once eligible.
Paid time off and paid holidays.
Work‑life balance in a primary care office setting.
Physical Demands
Prolonged periods of sitting at a desk and using a computer.
Ability to sit, stand, and walk for long periods of time.
Must be able to lift 15 pounds at times.
Salary Range
$37,440 – $45,760 USD
Equal Opportunity Employer Statement
Rhode Island Primary Care Physician's Corporation (RIPCPC) is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities.
#J-18808-Ljbffr
The Medical Secretary provides essential administrative and clerical support to ensure efficient operations at Rhode Island Primary Care Medical Group. This position serves as a critical communication hub between patients, providers, clinical staff, and external stakeholders in a multi-site medical practice environment.
The Medical Secretary maintains accurate medical records, manages scheduling and correspondence, and ensures seamless coordination of patient care activities.
Front Office Operations
Greet patients and visitors in a professional and welcoming manner.
Check in patients, verify demographics and insurance information in Epic EHR.
Collect co‑payments and process patient payments using point‑of‑sale systems.
Schedule, reschedule, and confirm patient appointments across multiple providers and locations.
Manage provider calendars and optimize appointment scheduling.
Respond to patient inquiries via phone, email, and patient portal messages.
Register new patients and update existing patient information.
Medical Records and Documentation
Maintain accurate and confidential patient medical records in Epic EHR.
Scan, file, and organize medical documents and correspondence.
Process medical records requests and release of information forms.
Ensure compliance with HIPAA regulations and patient privacy standards.
Track and follow up on missing or incomplete documentation.
Prepare charts and documentation for provider review.
Coordinate medical record transfers between facilities and external providers.
Administrative Support
Transcribe provider notes and communications as needed.
Process prescription refill requests and route to appropriate clinical staff.
Coordinate referrals to specialists and obtain prior authorizations.
Verify insurance eligibility and benefits.
Prepare and submit insurance claims and supporting documentation.
Handle incoming and outgoing mail and faxes.
Coordinate patient follow‑up appointments and recall systems.
Communication and Coordination
Serve as liaison between patients, providers, clinical staff, and external contacts.
Communicate test results to patients according to provider instructions.
Coordinate with other RIPC Medical Group locations for patient care continuity.
Facilitate communication with pharmacies, laboratories, and imaging centers.
Quality and Compliance
Maintain patient confidentiality and adhere to HIPAA regulations.
Follow office policies, procedures, and clinical protocols.
Participate in quality improvement and compliance initiatives.
Support ACO quality metrics documentation and reporting.
Ensure accurate and timely completion of administrative tasks.
Maintain a professional appearance and demeanor at all times.
Requirements and Qualifications
Minimum of 2+ years of experience as a Medical Secretary in Primary Care.
High school diploma required.
Self‑starter with willingness to learn.
Strong communication, organizational, and planning skills.
Proficiency with Epic systems and Microsoft Office (Excel, Outlook, Teams, Word).
Ability to collaborate with team members on assigned tasks.
Familiarity with medical terminology and ability to calculate and collect cash transactions.
Good interpersonal skills, including excellent communication and courteous interaction with staff, physicians, and patients.
Benefits
Medical, dental, and vision coverage.
Life insurance – company‑paid basic life insurance and voluntary supplemental policies.
Company‑paid Health Reimbursement Arrangement.
Voluntary accident insurance.
401(k) eligibility after 1 year of employment; immediate vesting of company match once eligible.
Paid time off and paid holidays.
Work‑life balance in a primary care office setting.
Physical Demands
Prolonged periods of sitting at a desk and using a computer.
Ability to sit, stand, and walk for long periods of time.
Must be able to lift 15 pounds at times.
Salary Range
$37,440 – $45,760 USD
Equal Opportunity Employer Statement
Rhode Island Primary Care Physician's Corporation (RIPCPC) is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities.
#J-18808-Ljbffr