Graduate Medical Education Program Coordinator I, OBGYN
UTSW, Granite Heights, WI, United States
WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas‑Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world‑renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas‑Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on‑site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
This position is responsible for the successful administration and coordination of one or more accredited
on‑accredited residency/fellowship programs at UT Southwestern Medical Center. This position will work closely with the Program Director to ensure the successful implementation and oversight of program activities, such as facilitate and coordinate educational activities, maintain records, databases, provide oversight of the application process, and maintain documentation for continued accreditation. This position will provide guidance to residents/fellows on program and GME policies, and administrative aspects of the program.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full‑time employee‑only coverage
100% coverage for preventive healthcare‑no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
Education
Associate’s Degree in business administration, healthcare administration, or related field. (Two years of related experience or 60 semester hours of college credit may substitute for an Associate’s Degree)
Experience
May be required to submit to a federal background investigation.
Preferred
Education
Bachelor’s Degree
JOB DUTIES
Coordinate and facilitate all aspects of the GME program, including educational activities (e.g., didactic sessions, conferences, grand rounds) and program‑wide events (e.g., orientation, graduation, retreats).
Conduct day‑to‑day administrative operations, including maintaining program records, databases, and accreditation documentation.
Assist with resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing.
Provide assistance and support to residents/fellows on program policies, procedures, and administrative matters.
Work closely with the Program Director to ensure program compliance with ACGME requirements and institutional policies.
Assist the program leadership with program quality initiatives and improvement projects.
Participate in professional development activities.
Coordinate and facilitate resident/fellow evaluations, including scheduling, data entry, and analysis.
Assist with the preparation and submission of all required reports and documentation to the ACGME, the Accreditation Council for Graduate Medical Education (ACGME), and other regulatory bodies.
Maintain and update program letters of agreement with affiliated institutions and training sites.
Assist with the coordination of accreditation site visits, special reviews, and annual program evaluations.
Assist with the development, implementation, and tracking of resident wellness programs.
Maintain effective communication with residents, fellows, faculty, staff, and other stakeholders.
Utilize and maintain proficiency in relevant software systems, such as the Residency Management System (RMS), electronic health records (EHR), and other program‑specific applications.
Assist with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
Perform other duties as assigned.
SECURITY
This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal‑opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
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With over 75 years of excellence in Dallas‑Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world‑renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas‑Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on‑site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
This position is responsible for the successful administration and coordination of one or more accredited
on‑accredited residency/fellowship programs at UT Southwestern Medical Center. This position will work closely with the Program Director to ensure the successful implementation and oversight of program activities, such as facilitate and coordinate educational activities, maintain records, databases, provide oversight of the application process, and maintain documentation for continued accreditation. This position will provide guidance to residents/fellows on program and GME policies, and administrative aspects of the program.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full‑time employee‑only coverage
100% coverage for preventive healthcare‑no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
Education
Associate’s Degree in business administration, healthcare administration, or related field. (Two years of related experience or 60 semester hours of college credit may substitute for an Associate’s Degree)
Experience
May be required to submit to a federal background investigation.
Preferred
Education
Bachelor’s Degree
JOB DUTIES
Coordinate and facilitate all aspects of the GME program, including educational activities (e.g., didactic sessions, conferences, grand rounds) and program‑wide events (e.g., orientation, graduation, retreats).
Conduct day‑to‑day administrative operations, including maintaining program records, databases, and accreditation documentation.
Assist with resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing.
Provide assistance and support to residents/fellows on program policies, procedures, and administrative matters.
Work closely with the Program Director to ensure program compliance with ACGME requirements and institutional policies.
Assist the program leadership with program quality initiatives and improvement projects.
Participate in professional development activities.
Coordinate and facilitate resident/fellow evaluations, including scheduling, data entry, and analysis.
Assist with the preparation and submission of all required reports and documentation to the ACGME, the Accreditation Council for Graduate Medical Education (ACGME), and other regulatory bodies.
Maintain and update program letters of agreement with affiliated institutions and training sites.
Assist with the coordination of accreditation site visits, special reviews, and annual program evaluations.
Assist with the development, implementation, and tracking of resident wellness programs.
Maintain effective communication with residents, fellows, faculty, staff, and other stakeholders.
Utilize and maintain proficiency in relevant software systems, such as the Residency Management System (RMS), electronic health records (EHR), and other program‑specific applications.
Assist with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
Perform other duties as assigned.
SECURITY
This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal‑opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
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