Assistant Office Administrator
Psyche Registry Services Llc, Los Angeles, CA, United States
Assistant Office Administrator
Psyche Registry Services (PRS) Pay: $21/hour. Will be increased to $23/hr after completing the 1month training/3 month probation period Employment Type: Full-Time Schedule: Monday–Friday, choose either 8:30 AM–5:30 PM or 9:00 AM–6:00 PM Location: In-office
About Us
Psyche Registry Services (PRS) is a mental health–focused organization. Our team supports psychological and therapeutic services by coordinating care between patients, providers, and referral partners. Through our administrative services team, we manage scheduling, referrals, records, and communication to ensure evaluations and treatment services are delivered accurately, confidentially, and with professionalism.
Position Overview
The Assistant Office Administrator plays a key role in supporting psychological and mental health services by coordinating appointments, managing referrals, and assisting with administrative processes related to evaluations, treatment sessions, and legal documentation. This position requires strong organization, attention to detail, and a professional, patient-focused approach.
Preferred Qualifications
Previous experience in administrative, healthcare, mental health, or legal/records support roles
Strong customer service and communication skills
Proficiency with Microsoft Office and/or Google Workspace
Knowledge of HIPAA compliance and handling confidential information
Excellent attention to detail and ability to multitask in a fast-paced environment
Professional phone and email etiquette
Key Responsibilities
Schedule and coordinate appointments between patients and providers
Process and manage referrals from partner companies
Assist with psychological evaluations and treatment sessions, including but not limited to psychotherapy and EMDR sessions
Support administrative needs related to depositions, subpoenas, and records submissions
Maintain accurate and confidential patient and provider records
Communicate professionally with patients, providers, and referral partners via phone and email
Perform general administrative tasks including data entry, document management, and filing
Ensure compliance with HIPAA and confidentiality standards
Schedule & Benefits
Full-time, Monday–Friday
Choice of schedule: 8:30 AM–5:30 PM or 9:00 AM–6:00 PM
Fully paid health insurance during probationary period (3 months). Once the probationary period ends, insurance payment will be 70% PRS and 30% you.
7 paid holidays
Accrued sick time
PTO
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Psyche Registry Services (PRS) Pay: $21/hour. Will be increased to $23/hr after completing the 1month training/3 month probation period Employment Type: Full-Time Schedule: Monday–Friday, choose either 8:30 AM–5:30 PM or 9:00 AM–6:00 PM Location: In-office
About Us
Psyche Registry Services (PRS) is a mental health–focused organization. Our team supports psychological and therapeutic services by coordinating care between patients, providers, and referral partners. Through our administrative services team, we manage scheduling, referrals, records, and communication to ensure evaluations and treatment services are delivered accurately, confidentially, and with professionalism.
Position Overview
The Assistant Office Administrator plays a key role in supporting psychological and mental health services by coordinating appointments, managing referrals, and assisting with administrative processes related to evaluations, treatment sessions, and legal documentation. This position requires strong organization, attention to detail, and a professional, patient-focused approach.
Preferred Qualifications
Previous experience in administrative, healthcare, mental health, or legal/records support roles
Strong customer service and communication skills
Proficiency with Microsoft Office and/or Google Workspace
Knowledge of HIPAA compliance and handling confidential information
Excellent attention to detail and ability to multitask in a fast-paced environment
Professional phone and email etiquette
Key Responsibilities
Schedule and coordinate appointments between patients and providers
Process and manage referrals from partner companies
Assist with psychological evaluations and treatment sessions, including but not limited to psychotherapy and EMDR sessions
Support administrative needs related to depositions, subpoenas, and records submissions
Maintain accurate and confidential patient and provider records
Communicate professionally with patients, providers, and referral partners via phone and email
Perform general administrative tasks including data entry, document management, and filing
Ensure compliance with HIPAA and confidentiality standards
Schedule & Benefits
Full-time, Monday–Friday
Choice of schedule: 8:30 AM–5:30 PM or 9:00 AM–6:00 PM
Fully paid health insurance during probationary period (3 months). Once the probationary period ends, insurance payment will be 70% PRS and 30% you.
7 paid holidays
Accrued sick time
PTO
#J-18808-Ljbffr