Executive Administrative Assistant - International
PGA TOUR, INC., Saint Augustine, FL, United States
This position performs executive level administrative work, including frequent high-level clerical work organizing, scheduling, coordinating, researching, compiling and sometimes analyzing information for supervisor(s) and the International & Digital teams. The position includes elements of client‑facing support and communication for both domestic and international partners/vendors. The role reports to the Senior Vice President of International and the Senior Vice President of International Media, while also supporting up to three additional executives on the International team.
Qualifications
Bachelor’s degree in a related field required. An equivalent amount of education and experience may be substituted.
Minimum of ten years of secretarial or other administrative support experience for senior‑level management required.
International experience and/or a second language are preferred.
Responsibilities / Duties
Complete a broad variety of administrative tasks and provide strong executive‑level support. Coordinate meetings, schedules, prioritize appointments, and ensure that meetings, deadlines, presentations and other duties are carried out.
Prepare executive‑level expense reports and expense report approvals in Concur.
Assist executives in implementing department activities and communications, both internal and external.
Coordinate travel arrangements, visa requirements, flights, accommodations and other itinerary specifics.
Act as the point of contact among executives, employees, clients and other external partners; manage information flow in a timely and accurate manner.
Support or help track international office budgets.
Handle memos, reports and related documents, including sensitive information, and maintain confidentiality.
When requested, support teams within International Media and Digital with upcoming events and workshops.
Assist vendors and international media partners with travel and meeting plans to the Global Home & PGA TOUR events as needed.
Provide executive‑level support for The PLAYERS Championship and President Cup tournaments by managing attendance, invites, events, credentials, gifting, hospitality and parking.
Coordinate and process all credential requests for International Media and Digital in Populous.
Purchase office supplies within defined budgetary limitations.
Act as Global Home liaison for departments; register visitors in iOffice, welcome visitors and maintain an appropriate professional demeanor toward visitors and partners.
Order products and track gift inventory in Allocadance for International Media and Digital.
Special projects or other duties as assigned.
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Qualifications
Bachelor’s degree in a related field required. An equivalent amount of education and experience may be substituted.
Minimum of ten years of secretarial or other administrative support experience for senior‑level management required.
International experience and/or a second language are preferred.
Responsibilities / Duties
Complete a broad variety of administrative tasks and provide strong executive‑level support. Coordinate meetings, schedules, prioritize appointments, and ensure that meetings, deadlines, presentations and other duties are carried out.
Prepare executive‑level expense reports and expense report approvals in Concur.
Assist executives in implementing department activities and communications, both internal and external.
Coordinate travel arrangements, visa requirements, flights, accommodations and other itinerary specifics.
Act as the point of contact among executives, employees, clients and other external partners; manage information flow in a timely and accurate manner.
Support or help track international office budgets.
Handle memos, reports and related documents, including sensitive information, and maintain confidentiality.
When requested, support teams within International Media and Digital with upcoming events and workshops.
Assist vendors and international media partners with travel and meeting plans to the Global Home & PGA TOUR events as needed.
Provide executive‑level support for The PLAYERS Championship and President Cup tournaments by managing attendance, invites, events, credentials, gifting, hospitality and parking.
Coordinate and process all credential requests for International Media and Digital in Populous.
Purchase office supplies within defined budgetary limitations.
Act as Global Home liaison for departments; register visitors in iOffice, welcome visitors and maintain an appropriate professional demeanor toward visitors and partners.
Order products and track gift inventory in Allocadance for International Media and Digital.
Special projects or other duties as assigned.
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