Administrative Clerk
Chenega MIOS SBU, Artesia, NM, United States
Overview
The Administrative Clerk is required to be fully knowledgeable of all administrative processes and procedures.Must be able to ableoperatethe National Crime Information Center (NCIC) terminal for inquiriesregardingbackground checks for visitors, vehicle information, and driver’s license information.Mustproperly screen all information from source documents into various automated systems using formatted input screens to verify identity and access authorization. Ensurescompliance with DHS and FLETC Records Management to ensure proper safeguarding of information.Ensureall completed forms are uploaded into the Office of Security and Professional Responsibility (OSPR) database for further processing by OSPR.
Responsibilities
Modify, update, and correct data contained in automated systems.
Perform data inquiries and searches on automated systems; generate records and reports from these systems; and perform searches.
Ensure all NCIC checks on contractors, vendors and visitors, providing initial approval/disapproval and issuance of day passes based on guidance provided by OSPR
Conduct query of driver’s license of visitors to verify validity if driving.
Attend, and satisfactorily complete,a NCICauthorized course of instruction in NCIC functions, policies, and procedures whichpermitsthe employees tooperatea NCICinformation terminal for Inquiry of sensitive criminal information and related data.
Provide administrative services in support of the FLETC Personnel Security Programs (i.e., Personal Identification Verification and Security Clearance) andin accordance withHomeland Security Presidential Directive 12 (HSPD-12) and Federal Information Processing Standard Publication 201 (FIPS 201).
Providefingerprintsservices upon approval from OSPR personnel. Submit captured fingerprints to OPM, and update all fingerprint associated databases.
Mustbe able to work flexible hours to include weekends and holidays if needed.
No supervisory responsibilities.
Other duties as assigned
Qualifications
High School Diploma or GED.
Minimum of three (3) years of specialized experiencedirectly relatedto the work performed.
Must have 2+ years data entry and 3+ years’ experience in an office environment.
Must have the ability to handle high volume of redundant typing and prioritize and organize time and work efficiently while maintaining excellent attention to detail.
Must have working knowledge of database systems, data entryplatformsand knowledge ofPCWindows environment.
Must be taskoriented;self-motivatedand have the inherent ability to multitask, work under pressure, meetdeadlinesand work as a team member.
Effective oral and written communication skills.
Excellent interpersonal skills.
Must be able to meet drug testing and alcohol – free workforce requirements to include random drug and/or alcohol testing.
In compliance with federal law, all persons hired will berequiredto verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
Satisfactorily complete, a basic keyboard typing test at a rate of no less than 35 words-per-minute (WPM), with an accuracy rate of at least 80%.
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The Administrative Clerk is required to be fully knowledgeable of all administrative processes and procedures.Must be able to ableoperatethe National Crime Information Center (NCIC) terminal for inquiriesregardingbackground checks for visitors, vehicle information, and driver’s license information.Mustproperly screen all information from source documents into various automated systems using formatted input screens to verify identity and access authorization. Ensurescompliance with DHS and FLETC Records Management to ensure proper safeguarding of information.Ensureall completed forms are uploaded into the Office of Security and Professional Responsibility (OSPR) database for further processing by OSPR.
Responsibilities
Modify, update, and correct data contained in automated systems.
Perform data inquiries and searches on automated systems; generate records and reports from these systems; and perform searches.
Ensure all NCIC checks on contractors, vendors and visitors, providing initial approval/disapproval and issuance of day passes based on guidance provided by OSPR
Conduct query of driver’s license of visitors to verify validity if driving.
Attend, and satisfactorily complete,a NCICauthorized course of instruction in NCIC functions, policies, and procedures whichpermitsthe employees tooperatea NCICinformation terminal for Inquiry of sensitive criminal information and related data.
Provide administrative services in support of the FLETC Personnel Security Programs (i.e., Personal Identification Verification and Security Clearance) andin accordance withHomeland Security Presidential Directive 12 (HSPD-12) and Federal Information Processing Standard Publication 201 (FIPS 201).
Providefingerprintsservices upon approval from OSPR personnel. Submit captured fingerprints to OPM, and update all fingerprint associated databases.
Mustbe able to work flexible hours to include weekends and holidays if needed.
No supervisory responsibilities.
Other duties as assigned
Qualifications
High School Diploma or GED.
Minimum of three (3) years of specialized experiencedirectly relatedto the work performed.
Must have 2+ years data entry and 3+ years’ experience in an office environment.
Must have the ability to handle high volume of redundant typing and prioritize and organize time and work efficiently while maintaining excellent attention to detail.
Must have working knowledge of database systems, data entryplatformsand knowledge ofPCWindows environment.
Must be taskoriented;self-motivatedand have the inherent ability to multitask, work under pressure, meetdeadlinesand work as a team member.
Effective oral and written communication skills.
Excellent interpersonal skills.
Must be able to meet drug testing and alcohol – free workforce requirements to include random drug and/or alcohol testing.
In compliance with federal law, all persons hired will berequiredto verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
Satisfactorily complete, a basic keyboard typing test at a rate of no less than 35 words-per-minute (WPM), with an accuracy rate of at least 80%.
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