Administrative Assistant 3
Lam Research, Tualatin, OR, United States
Administrative Assistant
Join Lam as an Administrative Assistant, providing high-level administrative and operational support to the Vice President, Treasurer, and the Vice President, Global Product Group Controller, as well as their respective teams and local Finance Directors. You'll excel at collaborating across departments and at all levels, conducting research and data analysis, and preparing reports. This role is critical to enabling effective leadership, coordination, and execution across the global finance organization. The ideal candidate is highly organized, proactive, and comfortable operating in a fast-paced, executive-level environment, while managing multiple priorities with discretion and professionalism. Your work is critical and contributes directly to Lam's efficiency and operational success.
Executive & Team Support
Provide comprehensive administrative support to two senior finance executives, including complex calendar management, meeting scheduling, and coordination across time zones.
Anticipate scheduling conflicts and proactively manage priorities to ensure efficient use of executive time.
Prepare, coordinate, and distribute meeting materials, agendas, and follow-ups as needed.
Meeting & Event Coordination
Plan and support onsite and virtual finance leadership meetings, offsites, and workshops, including logistics, room coordination, catering, and materials.
Coordinate and support local finance team-building activities and volunteer events, working closely with local finance leadership site teams as appropriate.
Serve as a point of contact for meeting participants, ensuring a professional and well-organized experience.
Collaboration & Information Management
Manage and maintain SharePoint sites and other collaboration tools for finance leadership and teams, ensuring content is organized, current, and accessible.
Support document management, version control, and distribution of key finance materials.
Assist with onboarding support for new finance team members, including access coordination and orientation logistics.
Project & Operational Support
Provide administrative and coordination support for various finance initiatives and special projects, which may include tracking action items, timelines, and deliverables.
Partner with finance leadership, local finance directors, and cross-functional stakeholders to ensure smooth execution of initiatives.
Handle confidential and sensitive information with the highest level of discretion and professionalism.
Who We're Looking For
2+ years of experience as an administrative assistant, executive assistant, or in a similar role, preferably supporting senior leaders in a corporate or finance environment.
Preferred Qualifications
Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
Proficiency with Microsoft 365 tools, including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint.
Excellent written and verbal communication skills, with a professional and service-oriented approach.
Demonstrated ability to work independently, exercise sound judgment, and anticipate needs.
Experience coordinating meetings, events, or team activities is strongly preferred.
Ideally tech-savvy having proficiency with modern digital tools, adept at learning new software, capable of troubleshooting, with ability and desire to leverage technology to increase productivity.
Our Commitment
We believe it is important for every person to feel valued, included, and empowered to achieve their full potential. By bringing unique individuals and viewpoints together, we achieve extraordinary results.
Lam Research ("Lam" or the "Company") is an equal opportunity employer. Lam is committed to and reaffirms support of equal opportunity in employment and non-discrimination in employment policies, practices and procedures on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth and related medical conditions), gender, gender identity, gender expression, age, sexual orientation, or military and veteran status or any other category protected by applicable federal, state, or local laws. It is the Company's intention to comply with all applicable laws and regulations. Company policy prohibits unlawful discrimination against applicants or employees.
Lam offers a variety of work location models based on the needs of each role. Our hybrid roles combine the benefits of on-site collaboration with colleagues and the flexibility to work remotely and fall into two categories On-site Flex and Virtual Flex. 'On-site Flex' you'll work 3+ days per week on-site at a Lam or customer/supplier location, with the opportunity to work remotely for the balance of the week. 'Virtual Flex' you'll work 1-2 days per week on-site at a Lam or customer/supplier location, and remotely the rest of the time.
Our Perks and Benefits
At Lam, our people make amazing things possible. That's why we invest in you throughout the phases of your life with a comprehensive set of outstanding benefits.
Join Lam as an Administrative Assistant, providing high-level administrative and operational support to the Vice President, Treasurer, and the Vice President, Global Product Group Controller, as well as their respective teams and local Finance Directors. You'll excel at collaborating across departments and at all levels, conducting research and data analysis, and preparing reports. This role is critical to enabling effective leadership, coordination, and execution across the global finance organization. The ideal candidate is highly organized, proactive, and comfortable operating in a fast-paced, executive-level environment, while managing multiple priorities with discretion and professionalism. Your work is critical and contributes directly to Lam's efficiency and operational success.
Executive & Team Support
Provide comprehensive administrative support to two senior finance executives, including complex calendar management, meeting scheduling, and coordination across time zones.
Anticipate scheduling conflicts and proactively manage priorities to ensure efficient use of executive time.
Prepare, coordinate, and distribute meeting materials, agendas, and follow-ups as needed.
Meeting & Event Coordination
Plan and support onsite and virtual finance leadership meetings, offsites, and workshops, including logistics, room coordination, catering, and materials.
Coordinate and support local finance team-building activities and volunteer events, working closely with local finance leadership site teams as appropriate.
Serve as a point of contact for meeting participants, ensuring a professional and well-organized experience.
Collaboration & Information Management
Manage and maintain SharePoint sites and other collaboration tools for finance leadership and teams, ensuring content is organized, current, and accessible.
Support document management, version control, and distribution of key finance materials.
Assist with onboarding support for new finance team members, including access coordination and orientation logistics.
Project & Operational Support
Provide administrative and coordination support for various finance initiatives and special projects, which may include tracking action items, timelines, and deliverables.
Partner with finance leadership, local finance directors, and cross-functional stakeholders to ensure smooth execution of initiatives.
Handle confidential and sensitive information with the highest level of discretion and professionalism.
Who We're Looking For
2+ years of experience as an administrative assistant, executive assistant, or in a similar role, preferably supporting senior leaders in a corporate or finance environment.
Preferred Qualifications
Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
Proficiency with Microsoft 365 tools, including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint.
Excellent written and verbal communication skills, with a professional and service-oriented approach.
Demonstrated ability to work independently, exercise sound judgment, and anticipate needs.
Experience coordinating meetings, events, or team activities is strongly preferred.
Ideally tech-savvy having proficiency with modern digital tools, adept at learning new software, capable of troubleshooting, with ability and desire to leverage technology to increase productivity.
Our Commitment
We believe it is important for every person to feel valued, included, and empowered to achieve their full potential. By bringing unique individuals and viewpoints together, we achieve extraordinary results.
Lam Research ("Lam" or the "Company") is an equal opportunity employer. Lam is committed to and reaffirms support of equal opportunity in employment and non-discrimination in employment policies, practices and procedures on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth and related medical conditions), gender, gender identity, gender expression, age, sexual orientation, or military and veteran status or any other category protected by applicable federal, state, or local laws. It is the Company's intention to comply with all applicable laws and regulations. Company policy prohibits unlawful discrimination against applicants or employees.
Lam offers a variety of work location models based on the needs of each role. Our hybrid roles combine the benefits of on-site collaboration with colleagues and the flexibility to work remotely and fall into two categories On-site Flex and Virtual Flex. 'On-site Flex' you'll work 3+ days per week on-site at a Lam or customer/supplier location, with the opportunity to work remotely for the balance of the week. 'Virtual Flex' you'll work 1-2 days per week on-site at a Lam or customer/supplier location, and remotely the rest of the time.
Our Perks and Benefits
At Lam, our people make amazing things possible. That's why we invest in you throughout the phases of your life with a comprehensive set of outstanding benefits.