Academic Program Specialist - Lynn Pippenger School of Accountancy
University of South Florida, Tampa, FL, United States
Job Description
This position typically reports to the Academic Services Administrator of an academic department, school, or college, but may also report to a Department Chair or other academic administrator. This is specialized administrative work in program implementation that is performed under general supervision. The Academic Program Specialist will perform a wide variety of office and clerical duties of medium complexity, including assigning work to or supervising student or temporary (OPS) employees. To fulfill the job requirements, employees must be able to generate inquiries, queries, and standard reports from university systems such as OASIS, Xitracs, FAIR, Archivum, PowerBI, and internal Microsoft Access databases, as well as produce documents using word processing and spreadsheet software.
Responsibilities
Administrative Support
Provide support to the Academic Services Administrator with all day-to-day operations of the department/school.
Responsible for all copy of exam materials, class materials, and grading exam scantrons.
Check department course schedules against schedules in OASIS and flag any discrepancies for the Academic Services Administrator.
Update faculty door signs with courses and office hours each semester.
Track and initiate purchase of copy paper and other office supplies.
Assist with any purchase or travel requests, including professors traveling with students, and help students with travel requests or booking transportation.
Assist any candidate or outside guest with travel arrangements and reimbursements.
Assist with planning workshops, retreats, and school meetings, including room/venue coordination, catering, and purchasing requirements for these functions.
Coordinate and schedule advisory board meetings.
Responsible for updating and maintaining any databases utilized by the school.
Update department directory.
Collaborate with the college’s communications and marketing team to update webpages and print materials for the school.
Upload and update content on monitors outside school, including calendar updates and faculty slides.
Assist with and backup the Academic Services Administrator in submitting employment requests with supporting documentation.
Faculty Support
Assist with textbook orders and faculty/adjunct requests for desk copies, online access to instructor resources, etc.
Request and save syllabi each semester.
Remind faculty of grade submission dates and track submissions.
Request and save updated VITA of all faculty.
Assist with and backup the Academic Services Administrator for faculty searches with administrative duties.
Other Duties
Perform other administrative and analytical duties supporting the academic mission of the school and college as needed.
Qualifications
Minimum Education and Experience: This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
Senate Bill 1310 – The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Preferred
Bachelor’s degree with progressively building office work responsibility.
This position may be subject to a Level 1 or Level 2 criminal background check.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
#J-18808-Ljbffr
This position typically reports to the Academic Services Administrator of an academic department, school, or college, but may also report to a Department Chair or other academic administrator. This is specialized administrative work in program implementation that is performed under general supervision. The Academic Program Specialist will perform a wide variety of office and clerical duties of medium complexity, including assigning work to or supervising student or temporary (OPS) employees. To fulfill the job requirements, employees must be able to generate inquiries, queries, and standard reports from university systems such as OASIS, Xitracs, FAIR, Archivum, PowerBI, and internal Microsoft Access databases, as well as produce documents using word processing and spreadsheet software.
Responsibilities
Administrative Support
Provide support to the Academic Services Administrator with all day-to-day operations of the department/school.
Responsible for all copy of exam materials, class materials, and grading exam scantrons.
Check department course schedules against schedules in OASIS and flag any discrepancies for the Academic Services Administrator.
Update faculty door signs with courses and office hours each semester.
Track and initiate purchase of copy paper and other office supplies.
Assist with any purchase or travel requests, including professors traveling with students, and help students with travel requests or booking transportation.
Assist any candidate or outside guest with travel arrangements and reimbursements.
Assist with planning workshops, retreats, and school meetings, including room/venue coordination, catering, and purchasing requirements for these functions.
Coordinate and schedule advisory board meetings.
Responsible for updating and maintaining any databases utilized by the school.
Update department directory.
Collaborate with the college’s communications and marketing team to update webpages and print materials for the school.
Upload and update content on monitors outside school, including calendar updates and faculty slides.
Assist with and backup the Academic Services Administrator in submitting employment requests with supporting documentation.
Faculty Support
Assist with textbook orders and faculty/adjunct requests for desk copies, online access to instructor resources, etc.
Request and save syllabi each semester.
Remind faculty of grade submission dates and track submissions.
Request and save updated VITA of all faculty.
Assist with and backup the Academic Services Administrator for faculty searches with administrative duties.
Other Duties
Perform other administrative and analytical duties supporting the academic mission of the school and college as needed.
Qualifications
Minimum Education and Experience: This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
Senate Bill 1310 – The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Preferred
Bachelor’s degree with progressively building office work responsibility.
This position may be subject to a Level 1 or Level 2 criminal background check.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
#J-18808-Ljbffr