Project Specialist - Workplace Delivery & Services Strategy (Cincinnati)
Briggs and Morgan, P.A. (now Taft Law), Cincinnati, OH, United States
Overview
At Taft, we work as one team, driven and committed to helping our clients succeed. A full-service law firm with more than 1,250 attorneys and over 2,000 on our team, we have the collaborative approach, advanced technological resources, and depth of services that make us a preeminent law firm.
Taft is seeking a Project Specialist, Workplace Delivery & Services Strategy to serve our team in Taft’s Cincinnati office.
The Project Specialist, Workplace Delivery & Services Strategy, reports to the Director of Workplace Delivery & Services Strategy and supports the planning and execution of workplace and real estate initiatives across the firm’s portfolio. This role plays a critical part in coordinating activities and tasks across multiple projects by ensuring effective and timely communication among internal stakeholders and external partners. The Project Specialist is detail-oriented, highly organized, and comfortable managing multiple priorities in a demanding and fast-paced environment.
Responsibilities
Project Coordination & Execution
Support planning and delivery of workplace projects, including office relocations, renovations, and space reconfigurations
Develop and maintain project tracking systems
Coordinate project activities across internal teams (Accounting/Finance, IG, IT, Operations, Procurement) and external vendors (architects, engineers, contractors, consultants)
Track project milestones, risks, and action items to ensure timely execution
Stakeholder Communication
Prepare meeting agendas, notes, and status reports
Facilitate communication between project teams, local offices/end users, and firm leadership
Support change management efforts, including project-specific communications, move coordination, and decommissioning
Documentation & Reporting
Maintain organized project files and documentation
Assist in preparing project reports and executive summaries
Produce, track, and update project financials, including budgets, forecasts, invoices, and payments
Vendor & Consultant Coordination
Support procurement and onboarding of consultants and vendors
Coordinate deliverables and ensure alignment with project scope and schedule
Assist with review of proposals, contracts, invoices, and change orders
Requirements
Bachelor’s degree in management, construction management, architecture, engineering, business, or related field
3+ years of experience in project coordination/management, construction, workplace strategy, corporate real estate, or related field
Financial management experience, including budgeting/forecasting and budget-to-actual cost tracking
Working knowledge of office lease review and interpretation
Knowledge, Abilities, Skills, Interpersonal And Other Requirements
Experience with law firm or professional services office build-outs preferred
Strong organizational and time management skills
Excellent written and verbal communication skills
High attention to detail and accuracy
Ability to manage multiple projects simultaneously
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
Familiarity with project management tools (e.g., MS Project, Procore, Smartsheet) preferred
Proactive and solutions-oriented
Collaborative and team-focused
Discreet and able to manage confidential information
Adaptable to a fast-paced, deadline-driven environment
Interested candidates should apply here.
Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.
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At Taft, we work as one team, driven and committed to helping our clients succeed. A full-service law firm with more than 1,250 attorneys and over 2,000 on our team, we have the collaborative approach, advanced technological resources, and depth of services that make us a preeminent law firm.
Taft is seeking a Project Specialist, Workplace Delivery & Services Strategy to serve our team in Taft’s Cincinnati office.
The Project Specialist, Workplace Delivery & Services Strategy, reports to the Director of Workplace Delivery & Services Strategy and supports the planning and execution of workplace and real estate initiatives across the firm’s portfolio. This role plays a critical part in coordinating activities and tasks across multiple projects by ensuring effective and timely communication among internal stakeholders and external partners. The Project Specialist is detail-oriented, highly organized, and comfortable managing multiple priorities in a demanding and fast-paced environment.
Responsibilities
Project Coordination & Execution
Support planning and delivery of workplace projects, including office relocations, renovations, and space reconfigurations
Develop and maintain project tracking systems
Coordinate project activities across internal teams (Accounting/Finance, IG, IT, Operations, Procurement) and external vendors (architects, engineers, contractors, consultants)
Track project milestones, risks, and action items to ensure timely execution
Stakeholder Communication
Prepare meeting agendas, notes, and status reports
Facilitate communication between project teams, local offices/end users, and firm leadership
Support change management efforts, including project-specific communications, move coordination, and decommissioning
Documentation & Reporting
Maintain organized project files and documentation
Assist in preparing project reports and executive summaries
Produce, track, and update project financials, including budgets, forecasts, invoices, and payments
Vendor & Consultant Coordination
Support procurement and onboarding of consultants and vendors
Coordinate deliverables and ensure alignment with project scope and schedule
Assist with review of proposals, contracts, invoices, and change orders
Requirements
Bachelor’s degree in management, construction management, architecture, engineering, business, or related field
3+ years of experience in project coordination/management, construction, workplace strategy, corporate real estate, or related field
Financial management experience, including budgeting/forecasting and budget-to-actual cost tracking
Working knowledge of office lease review and interpretation
Knowledge, Abilities, Skills, Interpersonal And Other Requirements
Experience with law firm or professional services office build-outs preferred
Strong organizational and time management skills
Excellent written and verbal communication skills
High attention to detail and accuracy
Ability to manage multiple projects simultaneously
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
Familiarity with project management tools (e.g., MS Project, Procore, Smartsheet) preferred
Proactive and solutions-oriented
Collaborative and team-focused
Discreet and able to manage confidential information
Adaptable to a fast-paced, deadline-driven environment
Interested candidates should apply here.
Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.
#J-18808-Ljbffr