Project Manager - UKG
The Alfred Foundation, Alfred, NY, United States
About Bayside Health
Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.
Location
Moorabbin, VIC
Employment Type
Full-Time - Fixed Term (80 hrs/fn + ADO)
Role Overview
The ‘Project Manager – UKG’ will play a vital role in ensuring the successful delivery of the UKG Pro rostering solution and other key projects across Bayside Health. This highly collaborative position requires coordination and communication between the impacted Care Groups and cross‑functional teams. The role involves end‑to‑end planning and coordination across internal and external teams and vendors to achieve project deliverables, drive efficient delivery of business outcomes, resolve roadblocks, and ensure effective collaboration.
Key Duties and Responsibilities
Planning the project
Define the scope of the project in collaboration with Bayside Health management, implementation partners and the wider project team.
Create a schedule and detailed work plan that identifies and sequences the activities needed to complete the project successfully.
Determine the resources required to complete the project and allocate them appropriately.
Determine the objectives and measures that will evaluate the project upon completion.
Implementing the project
Lead the design, configuration, testing and implementation of the UKG solution to meet Bayside Health requirements.
Manage the project team on a day‑to‑day basis to drive towards successful delivery.
Execute the project according to the approved plan, working collaboratively with the broader team and implementation partners.
Ensure project documentation is created, maintained and stored in a timely and robust manner.
Monitor and report on progress, making adjustments as needed.
Work with Payroll SMEs and the Change Lead to implement end‑user change‑management strategies and plans.
Collaborate with the Change Lead to establish a communications schedule to update stakeholders, including Payroll and HR staff.
Review completed work regularly to ensure it meets required standards.
Identify and track risks and issues, devising and executing mitigation plans.
Manage senior management and stakeholder expectations, presenting findings and recommendations when appropriate.
Partner with third‑party vendors and functional teams to ensure timely, high‑quality delivery of solutions.
Controlling the project
Write timely status reports for Bayside Health leadership.
Monitor all budgeted project expenditures and cash flow and report actual cash flow and variance to senior management monthly.
Ensure that the project deliverables are on time, within budget and at the required level of quality.
Evaluate the project outcomes, capturing lessons learned for application to other projects.
Key Capabilities
The ability to quickly build and maintain positive relationships with team members and stakeholders.
The ability to motivate and focus a team and foster collaboration among team members.
Excellent time‑management and planning skills.
Energetic, enthusiastic and committed to excellence.
Attention to detail along with advanced analytical skills.
Strong interpersonal and collaboration skills when managing multiple stakeholders and cross‑functional teams across concurrent streams.
Logical, critical and constructive thinking, proposing and communicating creative solutions that address business needs.
Agnility in managing competing priorities in a complex environment, using one's own judgment and initiative in problem resolution.
Willingness to challenge and ask questions.
Excellent communication skills, both verbal and written.
Essential Qualifications and Experience
Experience managing and providing leadership to projects.
Significant previous project experience in implementing large‑scale HRIS or rostering systems.
Experience working within a high‑volume environment.
Advanced to intermediate proficiency in MS Office applications.
Desirable Qualifications
Experience with the UKG product suite.
Health industry experience.
Qualification in project management.
Staff Benefits
Salary packaging & novated leasing through Maxxia.
Onsite car and bike parking opportunities, deducted pre‑tax.
Fantastic onsite fitness facilities at The Alfred through ProSport health and fitness.
Childcare services at The Alfred managed by KU Children’s Services.
EEO Statement
We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.
In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health‑care workers in Category A or B roles are required to be vaccinated against influenza or hold an acceptable medical exemption.
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Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.
Location
Moorabbin, VIC
Employment Type
Full-Time - Fixed Term (80 hrs/fn + ADO)
Role Overview
The ‘Project Manager – UKG’ will play a vital role in ensuring the successful delivery of the UKG Pro rostering solution and other key projects across Bayside Health. This highly collaborative position requires coordination and communication between the impacted Care Groups and cross‑functional teams. The role involves end‑to‑end planning and coordination across internal and external teams and vendors to achieve project deliverables, drive efficient delivery of business outcomes, resolve roadblocks, and ensure effective collaboration.
Key Duties and Responsibilities
Planning the project
Define the scope of the project in collaboration with Bayside Health management, implementation partners and the wider project team.
Create a schedule and detailed work plan that identifies and sequences the activities needed to complete the project successfully.
Determine the resources required to complete the project and allocate them appropriately.
Determine the objectives and measures that will evaluate the project upon completion.
Implementing the project
Lead the design, configuration, testing and implementation of the UKG solution to meet Bayside Health requirements.
Manage the project team on a day‑to‑day basis to drive towards successful delivery.
Execute the project according to the approved plan, working collaboratively with the broader team and implementation partners.
Ensure project documentation is created, maintained and stored in a timely and robust manner.
Monitor and report on progress, making adjustments as needed.
Work with Payroll SMEs and the Change Lead to implement end‑user change‑management strategies and plans.
Collaborate with the Change Lead to establish a communications schedule to update stakeholders, including Payroll and HR staff.
Review completed work regularly to ensure it meets required standards.
Identify and track risks and issues, devising and executing mitigation plans.
Manage senior management and stakeholder expectations, presenting findings and recommendations when appropriate.
Partner with third‑party vendors and functional teams to ensure timely, high‑quality delivery of solutions.
Controlling the project
Write timely status reports for Bayside Health leadership.
Monitor all budgeted project expenditures and cash flow and report actual cash flow and variance to senior management monthly.
Ensure that the project deliverables are on time, within budget and at the required level of quality.
Evaluate the project outcomes, capturing lessons learned for application to other projects.
Key Capabilities
The ability to quickly build and maintain positive relationships with team members and stakeholders.
The ability to motivate and focus a team and foster collaboration among team members.
Excellent time‑management and planning skills.
Energetic, enthusiastic and committed to excellence.
Attention to detail along with advanced analytical skills.
Strong interpersonal and collaboration skills when managing multiple stakeholders and cross‑functional teams across concurrent streams.
Logical, critical and constructive thinking, proposing and communicating creative solutions that address business needs.
Agnility in managing competing priorities in a complex environment, using one's own judgment and initiative in problem resolution.
Willingness to challenge and ask questions.
Excellent communication skills, both verbal and written.
Essential Qualifications and Experience
Experience managing and providing leadership to projects.
Significant previous project experience in implementing large‑scale HRIS or rostering systems.
Experience working within a high‑volume environment.
Advanced to intermediate proficiency in MS Office applications.
Desirable Qualifications
Experience with the UKG product suite.
Health industry experience.
Qualification in project management.
Staff Benefits
Salary packaging & novated leasing through Maxxia.
Onsite car and bike parking opportunities, deducted pre‑tax.
Fantastic onsite fitness facilities at The Alfred through ProSport health and fitness.
Childcare services at The Alfred managed by KU Children’s Services.
EEO Statement
We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.
In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health‑care workers in Category A or B roles are required to be vaccinated against influenza or hold an acceptable medical exemption.
#J-18808-Ljbffr