School Office Manager
ACCEL Schools, Hamilton, OH, United States
About the Team
ACCEL Schools is seeking a friendly, energetic and ethical School Office Manager to manage all office functions and act as the first point of contact for students, parents and the general public interested at Fairfield Preparatory Academy in Hamilton, Ohio.
Be part of the difference at Fairfield Preparatory Academy! Founded in Fall 2023, Fairfield Preparatory Academy is a new public charter school for EK-7 students that combines competitive sport training with accredited academics. Located in Hamilton, OH, the school day is packed full of academic, athletic, and social‑emotional learning. Students focus on core academic subjects in the mornings, dedicating their afternoons to fitness and special interests like competitive sports and extracurriculars.
Fairfield Prep Academy is part of ACCEL Schools, an established network of public charter schools serving K-12 students throughout the United States since 2014.
About the Opportunity
The School Office Manager reports to and works collaboratively with the Principal to receive inquiries about the school, maintain accurate student records, assist with human resource needs, and fulfill all clerical needs. All duties are carried out in full compliance with Federal Educational Records Privacy Act (FERPA) regulations.
The School Office Manager will:
Work with school leadership to meet goals, create a welcoming and team‑oriented atmosphere, and build an open and honest culture in line with company values.
Manage school‑wide phone, email, and in‑person communications, including:
Answer phones
Greet/direct visitors and students arriving at the office
Implement registration, badging and visiting procedures for parents and guests
Help create and distribute school newsletters, surveys, and other notifications
Assist with school events such as Parent Orientation, Open House, school outings, and field trips
Ensure a clean and welcoming environment is maintained
Support student enrollment goal and retention processes, including:
Participate in information sessions
Produce welcome packets and mailers
Conduct tours and student/parent orientations
Input student and staff data into the appropriate systems
Request and obtain records for newly enrolled students
Achieve compliance with all federal, state, local and school student record‑keeping requirements, such as to:
Ensure 100% on‑time and complete daily attendance submissions
Complete all required steps of the truancy process
Process student withdrawals
Prepare and maintain transcripts
Fulfill records requests within policy guidelines
Establish and maintain student cumulative files and other records securely and confidentially per federal, state and local regulations
Participate in annual student record audits
Perform administrative support functions, including:
Preparing reports
Filing
Processing incoming and outgoing mail and packages
Coordinating meetings and events
Maintaining calendars
Maintaining appropriate levels of office supplies and other material inventory
Log and report issues pertaining to office equipment, technology, custodial, and facilities
Maintain up‑to‑date transportation logs and coordinate with transportation officer and vendor as needed.
Maintain meal count lists and communicate monthly food calendars.
Ensure timely and accurate completion of human resource processes, including:
I‑9 verification for new hires
Weekly time & attendance submissions for 100% of staff
Offboarding
Actively participate in school staff meetings, committee meetings and professional development events.
Perform other duties as assigned.
About You
Associate’s degree (Bachelor’s degree preferred)
Minimum two (2) years of office management experience
High proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint)
Experience learning and mastering new computer programs
High quality written and verbal communication skills
Excellent organization and time management skills
Ability to work independently and contribute to a team
Professional, punctual and self‑motivated
Understanding and ability to manage confidential information
Ability to lift 25 lbs.
Ability to pass federal and state criminal background checks (FBI/BCI)
Experience working in an education setting preferred
About Us
"We believe that every child should be able to be anything they want in life, regardless of their birthplace and circumstances." – Ron Packard, CEO & Founder
ACCEL Schools is a network of 80+ high‑performing public charter schools serving PK‑12 students. We proudly advocate for school choice and work to address educational inequities throughout the United States. Our schools are inclusive and widely differ to reflect the unique values of the many urban, suburban, and rural communities we serve. Our brick and mortar and virtual schools specialize in closing educational gaps and offer innovative models such as career‑technical education, sports training, bilingual programming, and more. We have been recognized and praised by legislators, authorizers, and researchers for providing exceptional education options to students in historically under‑resourced communities.
Benefits
The annual starting salary for this position is $43,888. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.
Paid time off
Retirement contributions
Optional Basic Life and AD&D insurance
Voluntary life insurance (employee, spouse, child)
Discounted childcare at Early Learning Academies locations
Medical, dental, and vision insurance
Employee Assistance Program
Voluntary short‑term disability insurance
Voluntary long‑term disability insurance
Career advancement opportunities throughout Accel Schools and our strong network of 4,000+ instructors and education professionals
Equal Employment Opportunity
It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person's race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status except where a reasonable, bona fide occupational qualification exists.
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ACCEL Schools is seeking a friendly, energetic and ethical School Office Manager to manage all office functions and act as the first point of contact for students, parents and the general public interested at Fairfield Preparatory Academy in Hamilton, Ohio.
Be part of the difference at Fairfield Preparatory Academy! Founded in Fall 2023, Fairfield Preparatory Academy is a new public charter school for EK-7 students that combines competitive sport training with accredited academics. Located in Hamilton, OH, the school day is packed full of academic, athletic, and social‑emotional learning. Students focus on core academic subjects in the mornings, dedicating their afternoons to fitness and special interests like competitive sports and extracurriculars.
Fairfield Prep Academy is part of ACCEL Schools, an established network of public charter schools serving K-12 students throughout the United States since 2014.
About the Opportunity
The School Office Manager reports to and works collaboratively with the Principal to receive inquiries about the school, maintain accurate student records, assist with human resource needs, and fulfill all clerical needs. All duties are carried out in full compliance with Federal Educational Records Privacy Act (FERPA) regulations.
The School Office Manager will:
Work with school leadership to meet goals, create a welcoming and team‑oriented atmosphere, and build an open and honest culture in line with company values.
Manage school‑wide phone, email, and in‑person communications, including:
Answer phones
Greet/direct visitors and students arriving at the office
Implement registration, badging and visiting procedures for parents and guests
Help create and distribute school newsletters, surveys, and other notifications
Assist with school events such as Parent Orientation, Open House, school outings, and field trips
Ensure a clean and welcoming environment is maintained
Support student enrollment goal and retention processes, including:
Participate in information sessions
Produce welcome packets and mailers
Conduct tours and student/parent orientations
Input student and staff data into the appropriate systems
Request and obtain records for newly enrolled students
Achieve compliance with all federal, state, local and school student record‑keeping requirements, such as to:
Ensure 100% on‑time and complete daily attendance submissions
Complete all required steps of the truancy process
Process student withdrawals
Prepare and maintain transcripts
Fulfill records requests within policy guidelines
Establish and maintain student cumulative files and other records securely and confidentially per federal, state and local regulations
Participate in annual student record audits
Perform administrative support functions, including:
Preparing reports
Filing
Processing incoming and outgoing mail and packages
Coordinating meetings and events
Maintaining calendars
Maintaining appropriate levels of office supplies and other material inventory
Log and report issues pertaining to office equipment, technology, custodial, and facilities
Maintain up‑to‑date transportation logs and coordinate with transportation officer and vendor as needed.
Maintain meal count lists and communicate monthly food calendars.
Ensure timely and accurate completion of human resource processes, including:
I‑9 verification for new hires
Weekly time & attendance submissions for 100% of staff
Offboarding
Actively participate in school staff meetings, committee meetings and professional development events.
Perform other duties as assigned.
About You
Associate’s degree (Bachelor’s degree preferred)
Minimum two (2) years of office management experience
High proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint)
Experience learning and mastering new computer programs
High quality written and verbal communication skills
Excellent organization and time management skills
Ability to work independently and contribute to a team
Professional, punctual and self‑motivated
Understanding and ability to manage confidential information
Ability to lift 25 lbs.
Ability to pass federal and state criminal background checks (FBI/BCI)
Experience working in an education setting preferred
About Us
"We believe that every child should be able to be anything they want in life, regardless of their birthplace and circumstances." – Ron Packard, CEO & Founder
ACCEL Schools is a network of 80+ high‑performing public charter schools serving PK‑12 students. We proudly advocate for school choice and work to address educational inequities throughout the United States. Our schools are inclusive and widely differ to reflect the unique values of the many urban, suburban, and rural communities we serve. Our brick and mortar and virtual schools specialize in closing educational gaps and offer innovative models such as career‑technical education, sports training, bilingual programming, and more. We have been recognized and praised by legislators, authorizers, and researchers for providing exceptional education options to students in historically under‑resourced communities.
Benefits
The annual starting salary for this position is $43,888. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.
Paid time off
Retirement contributions
Optional Basic Life and AD&D insurance
Voluntary life insurance (employee, spouse, child)
Discounted childcare at Early Learning Academies locations
Medical, dental, and vision insurance
Employee Assistance Program
Voluntary short‑term disability insurance
Voluntary long‑term disability insurance
Career advancement opportunities throughout Accel Schools and our strong network of 4,000+ instructors and education professionals
Equal Employment Opportunity
It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person's race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status except where a reasonable, bona fide occupational qualification exists.
#J-18808-Ljbffr