Adminstrative Assistant
A.Y. McDonald Mfg., Albia, IA, United States
Administrative Assistant
A.Y. McDonald Mfg. Co. is a leading manufacturer of water works brass, plumbing valves, and water systems, and natural gas valves and meter bars. The company was founded in 1856 and is committed to taking care of the customer our boss, through our growing investments of education, automation, and innovation. A career at A.Y. McDonald Mfg. Co. comes with a family friendly culture, on-the-job training, advancement opportunities, and the chance to make a difference every single day.
Position Summary
The Administrative Assistant serves as a vital link between manufacturing operations, administrative functions, and human resources. This multifaceted role is instrumental in driving operational efficiency, ensuring accurate and organized recordkeeping, and supporting a positive and compliant workplace environment. The ideal candidate thrives in a dynamic setting, demonstrates strong attention to detail, and enjoys contributing to both team productivity and employee support initiatives.
Essential Duties and Responsibilities
Production Support
Partner with production teams to support daily operations and help achieve efficiency and output goals
Prepare, organize, and distribute detailed job traveler packets to ensure smooth workflow across production stages
Assist in maintaining and communicating daily production schedules and run orders
Generate and manage traceability tags and carton labeling to support quality and compliance standards
Perform labor and component reconciliation to ensure accuracy and accountability for each job
Administrative Support
Deliver high-quality administrative support, including data entry, document control, and records management
Create and maintain reports, spreadsheets, and internal communications that support operational visibility
Ensure production, inventory, and compliance records are accurate, complete, and well-organized
Coordinate meetings, schedules, and communication across departments to promote alignment and efficiency
Oversee office supply levels and assist with purchasing activities and vendor coordination
Act as a reliable point of contact for internal inquiries while supporting cross-functional collaboration
HR Assistant Responsibilities
Support onboarding and orientation processes to create a welcoming and organized new hire experience
Maintain employee records with a high level of accuracy and strict confidentiality
Assist with timekeeping, attendance tracking, and payroll-related data entry
Contribute to recruitment efforts, including job postings, candidate coordination, and interview scheduling
Help coordinate employee training, safety initiatives, and compliance documentation
Provide timely and professional responses to employee questions regarding policies, procedures, and benefits
Qualifications
High school diploma or GED required, additional education in business, human resources, or a related field preferred
13 years of experience in manufacturing, administrative, or HR support roles preferred
Familiarity with inventory systems, production workflows, or ERP systems is advantageous
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Strong organizational skills with the ability to manage multiple priorities effectively
Demonstrated ability to handle sensitive information with professionalism and discretion
Skills & Abilities
Strong attention to detail with a proactive, problem-solving mindset
Ability to interpret instructions, procedures, and safety guidelines accurately
Solid basic math skills, including calculations involving percentages
Capable of prioritizing tasks and adapting in a fast-paced, evolving environment
Excellent interpersonal and communication skills, with a collaborative team-oriented approach
Benefits:
Benefits include major medical (BCBS), Delta dental and vision, company sponsored basic life insurance and short-term disability. Voluntary life insurance, accidental death and dismemberment, and long-term disability available. Competitive 401(k) with company matching, generous PTO, 10 paid holidays, and company giveaways, family picnics, and more!
A pre-employment Background Check and 6 panel (no THC) Drug screen required.
A.Y. McDonald Mfg. Co. is an equal opportunity employer.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
A.Y. McDonald Mfg. Co. is a leading manufacturer of water works brass, plumbing valves, and water systems, and natural gas valves and meter bars. The company was founded in 1856 and is committed to taking care of the customer our boss, through our growing investments of education, automation, and innovation. A career at A.Y. McDonald Mfg. Co. comes with a family friendly culture, on-the-job training, advancement opportunities, and the chance to make a difference every single day.
Position Summary
The Administrative Assistant serves as a vital link between manufacturing operations, administrative functions, and human resources. This multifaceted role is instrumental in driving operational efficiency, ensuring accurate and organized recordkeeping, and supporting a positive and compliant workplace environment. The ideal candidate thrives in a dynamic setting, demonstrates strong attention to detail, and enjoys contributing to both team productivity and employee support initiatives.
Essential Duties and Responsibilities
Production Support
Partner with production teams to support daily operations and help achieve efficiency and output goals
Prepare, organize, and distribute detailed job traveler packets to ensure smooth workflow across production stages
Assist in maintaining and communicating daily production schedules and run orders
Generate and manage traceability tags and carton labeling to support quality and compliance standards
Perform labor and component reconciliation to ensure accuracy and accountability for each job
Administrative Support
Deliver high-quality administrative support, including data entry, document control, and records management
Create and maintain reports, spreadsheets, and internal communications that support operational visibility
Ensure production, inventory, and compliance records are accurate, complete, and well-organized
Coordinate meetings, schedules, and communication across departments to promote alignment and efficiency
Oversee office supply levels and assist with purchasing activities and vendor coordination
Act as a reliable point of contact for internal inquiries while supporting cross-functional collaboration
HR Assistant Responsibilities
Support onboarding and orientation processes to create a welcoming and organized new hire experience
Maintain employee records with a high level of accuracy and strict confidentiality
Assist with timekeeping, attendance tracking, and payroll-related data entry
Contribute to recruitment efforts, including job postings, candidate coordination, and interview scheduling
Help coordinate employee training, safety initiatives, and compliance documentation
Provide timely and professional responses to employee questions regarding policies, procedures, and benefits
Qualifications
High school diploma or GED required, additional education in business, human resources, or a related field preferred
13 years of experience in manufacturing, administrative, or HR support roles preferred
Familiarity with inventory systems, production workflows, or ERP systems is advantageous
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Strong organizational skills with the ability to manage multiple priorities effectively
Demonstrated ability to handle sensitive information with professionalism and discretion
Skills & Abilities
Strong attention to detail with a proactive, problem-solving mindset
Ability to interpret instructions, procedures, and safety guidelines accurately
Solid basic math skills, including calculations involving percentages
Capable of prioritizing tasks and adapting in a fast-paced, evolving environment
Excellent interpersonal and communication skills, with a collaborative team-oriented approach
Benefits:
Benefits include major medical (BCBS), Delta dental and vision, company sponsored basic life insurance and short-term disability. Voluntary life insurance, accidental death and dismemberment, and long-term disability available. Competitive 401(k) with company matching, generous PTO, 10 paid holidays, and company giveaways, family picnics, and more!
A pre-employment Background Check and 6 panel (no THC) Drug screen required.
A.Y. McDonald Mfg. Co. is an equal opportunity employer.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.