Executive Assistant III
Medical University of South Carolina, Charleston, SC, United States
Executive Assistant III
The Executive Assistant III provides advanced administrative, operational, and executive support to senior leadership within the Office of Communications and Marketing. This position supports the OCM leadership, including executive leadership, and exercises independent judgment in managing complex schedules, confidential matters, executive communications, and departmental priorities. The role functions as a primary administrative and communications hub for OCM, supporting operations, human resources coordination, financial and contract administration, and enterprise-wide engagement. The Executive Assistant III operates with a high degree of discretion, autonomy, and proactive thought.
Medical University Hospital Authority (MUHA)
Worker Type Employee
Worker Sub-Type Regular
Cost Center CC005227 SYS - Communications and Marketing Officer Administration
Pay Rate Type Salary
Pay Grade Health-28
Scheduled Weekly Hours 40
Work Shift
The Executive Assistant III performs senior-level administrative work requiring a quick understanding of departmental operations, MUSC enterprise policies, and executive protocols. Responsibilities include calendar management, meeting coordination, correspondence, travel, document preparation, relationship management, and project coordination for executive leaders.
This role interfaces regularly with MUSC leadership, the Board of Trustees, partners across the enterprise, and external stakeholders to ensure communications and activities are managed accurately, professionally, and in alignment with institutional policies.
Principal Accountabilities
Establishes, manages, and prioritizes the Chief's complex calendar; evaluates and routes meeting requests using independent judgment.
Initiates meetings and coordinates agendas, materials, and participants for executive and enterprise engagements.
Arranges and manages executive travel and meetings; prepares and submits expense reports in Workday.
Maintains confidential executive files, records, and documentation.
Coordinates with Finance and Budget Operations regarding service agreements, event agreements, contracts, invoicing, and payment logistics.
Directs and manages special projects as assigned by the Chief.
Provides scheduling, meeting coordination, and follow-up support for the Deputy Chief and the Executive Director team.
Assists with leadership travel arrangements and expense report submissions.
Coordinates leadership team meetings, retreats, and activities to ensure efficient execution.
Facilitates communication and information flow between the Chief and leadership team members.
Receives, screens, and responds to incoming correspondence, calls, and visitors; resolves inquiries or refers matters as appropriate.
Composes, edits, and maintains correspondence, meeting minutes, presentation preparation, reports, and official communications.
Manages administrative issues and inquiries requiring coordination across departments.
Plans and coordinates OCM-led events, including securing venues, catering, AV and event services, agendas, materials, and coordination with external speakers and guests.
Supports recruitment and workforce administration activities, including job postings, Classification & Compensation review coordination, Labor Committee approvals, onboarding, offboarding, and reclassifications.
Assists with planning departmental retreats, training events, and leadership development activities.
Maintains administrative systems, documentation, and operational tools supporting departmental effectiveness, including office technology, environment, and supplies.
Qualifications
Bachelor's degree or equivalent combination of education and progressively responsible administrative experience.
Demonstrated experience providing advanced administrative support to senior executive or C-suite leadership.
Proven ability to manage confidential information and sensitive communications.
Strong organizational, written, and verbal communication skills.
Proficiency with enterprise administrative, HR, scheduling, and financial systems.
Preferred
Experience in higher education, healthcare, or public-sector environments.
Experience supporting multiple executives in a complex organization.
Experience with Workday, Symplr, and enterprise financial systems.
Assists with timekeeping administration, personnel actions, and departmental communications.
Supports financial and administrative operations, including: Invoice and purchase order processing Vendor coordination and documentation Travel and reimbursement support Workday workforce and financial actions
The Executive Assistant III provides advanced administrative, operational, and executive support to senior leadership within the Office of Communications and Marketing. This position supports the OCM leadership, including executive leadership, and exercises independent judgment in managing complex schedules, confidential matters, executive communications, and departmental priorities. The role functions as a primary administrative and communications hub for OCM, supporting operations, human resources coordination, financial and contract administration, and enterprise-wide engagement. The Executive Assistant III operates with a high degree of discretion, autonomy, and proactive thought.
Medical University Hospital Authority (MUHA)
Worker Type Employee
Worker Sub-Type Regular
Cost Center CC005227 SYS - Communications and Marketing Officer Administration
Pay Rate Type Salary
Pay Grade Health-28
Scheduled Weekly Hours 40
Work Shift
The Executive Assistant III performs senior-level administrative work requiring a quick understanding of departmental operations, MUSC enterprise policies, and executive protocols. Responsibilities include calendar management, meeting coordination, correspondence, travel, document preparation, relationship management, and project coordination for executive leaders.
This role interfaces regularly with MUSC leadership, the Board of Trustees, partners across the enterprise, and external stakeholders to ensure communications and activities are managed accurately, professionally, and in alignment with institutional policies.
Principal Accountabilities
Establishes, manages, and prioritizes the Chief's complex calendar; evaluates and routes meeting requests using independent judgment.
Initiates meetings and coordinates agendas, materials, and participants for executive and enterprise engagements.
Arranges and manages executive travel and meetings; prepares and submits expense reports in Workday.
Maintains confidential executive files, records, and documentation.
Coordinates with Finance and Budget Operations regarding service agreements, event agreements, contracts, invoicing, and payment logistics.
Directs and manages special projects as assigned by the Chief.
Provides scheduling, meeting coordination, and follow-up support for the Deputy Chief and the Executive Director team.
Assists with leadership travel arrangements and expense report submissions.
Coordinates leadership team meetings, retreats, and activities to ensure efficient execution.
Facilitates communication and information flow between the Chief and leadership team members.
Receives, screens, and responds to incoming correspondence, calls, and visitors; resolves inquiries or refers matters as appropriate.
Composes, edits, and maintains correspondence, meeting minutes, presentation preparation, reports, and official communications.
Manages administrative issues and inquiries requiring coordination across departments.
Plans and coordinates OCM-led events, including securing venues, catering, AV and event services, agendas, materials, and coordination with external speakers and guests.
Supports recruitment and workforce administration activities, including job postings, Classification & Compensation review coordination, Labor Committee approvals, onboarding, offboarding, and reclassifications.
Assists with planning departmental retreats, training events, and leadership development activities.
Maintains administrative systems, documentation, and operational tools supporting departmental effectiveness, including office technology, environment, and supplies.
Qualifications
Bachelor's degree or equivalent combination of education and progressively responsible administrative experience.
Demonstrated experience providing advanced administrative support to senior executive or C-suite leadership.
Proven ability to manage confidential information and sensitive communications.
Strong organizational, written, and verbal communication skills.
Proficiency with enterprise administrative, HR, scheduling, and financial systems.
Preferred
Experience in higher education, healthcare, or public-sector environments.
Experience supporting multiple executives in a complex organization.
Experience with Workday, Symplr, and enterprise financial systems.
Assists with timekeeping administration, personnel actions, and departmental communications.
Supports financial and administrative operations, including: Invoice and purchase order processing Vendor coordination and documentation Travel and reimbursement support Workday workforce and financial actions