Project Assistant
Brasfield & Gorrie, Atlanta, GA, United States
Responsibilities
The Project Assistant is primarily responsible for providing administrative support to the project team(s).
Create, distribute, and execute contracts, purchase orders, and other contractual documentation
Manage subcontract documents, business licenses, and safety documentation
Support subcontract pay applications, lien waivers, invoice coding, and approvals
Assist with change orders and owner billing
Prepare and manage closeout documentation
Assist with electronic job startup
Help obtain insurance, permits, licenses, and mobilization requirements
Ensure Notice of Commencement is filed
Support SDP enrollment and bond issuance
Track Sales & Use Tax coordination
Create and maintain electronic project files
Verify file completeness for storage
Assist with drawings, spec logs, RFIs, and submittals
Track material status on subcontracts and purchase orders
Liaise with accounting, jobsite assistants, document coordinators, and other departments
Research pay application and invoice status in JD Edwards
Enter employee time in JD Edwards
Prepare expense reports and book travel
Provide general administrative support
Maintain a high level of confidentiality
Field managers calls if needed
Maintain access to Outlook calendar and coordinate meeting requests
Coordinate monthly division meetings, lunches, and other day‑to‑day needs of DMs/OMs
Use Concur Travel and Expense to book travel and complete expense reports
Gather and review monthly time for the division
May create and distribute owner contracts and change orders in AIA
Qualifications
Bachelor’s degree preferred
Minimum of five years of work experience in an office environment
Strong verbal and written communication skills
Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel, and PowerPoint
Working proficiency in Bluebeam strongly preferred
Aptitude to learn new computer applications and software
Excellent customer service skills
Positive attitude
Proven self‑starter
Detail‑oriented with the ability to recognize discrepancies
Ability to work in a team environment as well as independently
Must thrive in a fast‑paced work environment
Ability to successfully prioritize multiple tasks with competing deadlines
Ability to maintain a high level of confidentiality
Obtain notary certification in applicable county
The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day to day.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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The Project Assistant is primarily responsible for providing administrative support to the project team(s).
Create, distribute, and execute contracts, purchase orders, and other contractual documentation
Manage subcontract documents, business licenses, and safety documentation
Support subcontract pay applications, lien waivers, invoice coding, and approvals
Assist with change orders and owner billing
Prepare and manage closeout documentation
Assist with electronic job startup
Help obtain insurance, permits, licenses, and mobilization requirements
Ensure Notice of Commencement is filed
Support SDP enrollment and bond issuance
Track Sales & Use Tax coordination
Create and maintain electronic project files
Verify file completeness for storage
Assist with drawings, spec logs, RFIs, and submittals
Track material status on subcontracts and purchase orders
Liaise with accounting, jobsite assistants, document coordinators, and other departments
Research pay application and invoice status in JD Edwards
Enter employee time in JD Edwards
Prepare expense reports and book travel
Provide general administrative support
Maintain a high level of confidentiality
Field managers calls if needed
Maintain access to Outlook calendar and coordinate meeting requests
Coordinate monthly division meetings, lunches, and other day‑to‑day needs of DMs/OMs
Use Concur Travel and Expense to book travel and complete expense reports
Gather and review monthly time for the division
May create and distribute owner contracts and change orders in AIA
Qualifications
Bachelor’s degree preferred
Minimum of five years of work experience in an office environment
Strong verbal and written communication skills
Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel, and PowerPoint
Working proficiency in Bluebeam strongly preferred
Aptitude to learn new computer applications and software
Excellent customer service skills
Positive attitude
Proven self‑starter
Detail‑oriented with the ability to recognize discrepancies
Ability to work in a team environment as well as independently
Must thrive in a fast‑paced work environment
Ability to successfully prioritize multiple tasks with competing deadlines
Ability to maintain a high level of confidentiality
Obtain notary certification in applicable county
The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day to day.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
#J-18808-Ljbffr