Production Coordinator
Gladiator Productions, Inc., Los Angeles, CA, United States
COMPANY & CULTURE OVERVIEW:
Gladiator Productions is a full-service event production company that partners with our clients to produce events, experiences, and activations through design, fabrication, lighting, entertainment, staffing, project management, budget management, & so much more! We are an LGBTQ+ and Woman-Owned business We support clients in many industries such as beauty & fashion, entertainment, food & beverage, sports, and technology throughout North America.
We are a mighty team of individuals collaborating to produce events with intention. Our principles guide us in making our clients’ dreams a reality. We pride ourselves on developing close relationships with our clients resulting in effective collaboration and repeat business.
ROLE SUMMARY:
The Production Coordinator will focus specifically on projection implementation, vendor partnerships, logistics planning and execution. They will be directly involved in Client and project communications. Additionally, this role will be responsible for monitoring overall project progress and keeping all elements on track based on project timelines. The right person for the job shall be capable of wearing many hats and is an exceptional communicator.
PRINCIPLE ACCOUNTABILITIES
Production Support:
Liaise with vendors, stakeholders and Client during the event planning process
Coordinate project schedules and incoming project requests
Support creation of project task lists
Continual assessment throughout process, anticipating potential roadblocks and troubleshoot solutions
Support pre-production, on-site execution inclusive of set-up & strike, and close-out of projects
Coordinate multiple events at once
Client Relations:
Varying by project scope, serve as main or supporting contact for Clients
Communicate accurate and up-to-date project status and oversee deadlines
Compose recaps from Client calls for visibility of current project standing
Additional Support:
Source elements and services based on creative direction to assist with successful project execution
Budget coordination and reconciliation for assigned projects
Provide additional on-site, in-office and administrative support as needed
TRAVEL & HOURS
Required travel 40 - 50%
Overtime highly likely during active periods
Candidate must be extremely flexible with their schedule and be comfortable handling last minute requests depending on the day, they may need to work 8-12 hours a day and some weekends.
POSITION REQUIREMENTS
Experience:
1-2 years PA/Assistant/In-Field experience or related
1-2 years Project Coordination (preferred)
Must have a valid driver’s license and good driving record
Education:
Bachelor’s degree preferred
Job Related Skills:
Exceptional communication & organizational skills (verbal and written)
Extremely proficient in Apple/Mac operating systems (OS Tahoe onward)
Highly versed in Microsoft Office (Excel, PowerPoint, Teams, Outlook)
Adobe Creative Cloud experience required (Illustrator, InDesign, Photoshop)
Physical Demands/Working Environment:
This position requires moderate physical effort. Some unpacking and packing of materials will be required associated with scenic and prop elements. There will be moving and setting up of event pieces and other scenic & collateral.
Must be able to lift a minimum of 50 lbs.
THE PERKS
Medical, Dental, Vision & Life Insurance
Paid Time Off
Paid Company Holidays
401(k) with company matching
#J-18808-Ljbffr
Gladiator Productions is a full-service event production company that partners with our clients to produce events, experiences, and activations through design, fabrication, lighting, entertainment, staffing, project management, budget management, & so much more! We are an LGBTQ+ and Woman-Owned business We support clients in many industries such as beauty & fashion, entertainment, food & beverage, sports, and technology throughout North America.
We are a mighty team of individuals collaborating to produce events with intention. Our principles guide us in making our clients’ dreams a reality. We pride ourselves on developing close relationships with our clients resulting in effective collaboration and repeat business.
ROLE SUMMARY:
The Production Coordinator will focus specifically on projection implementation, vendor partnerships, logistics planning and execution. They will be directly involved in Client and project communications. Additionally, this role will be responsible for monitoring overall project progress and keeping all elements on track based on project timelines. The right person for the job shall be capable of wearing many hats and is an exceptional communicator.
PRINCIPLE ACCOUNTABILITIES
Production Support:
Liaise with vendors, stakeholders and Client during the event planning process
Coordinate project schedules and incoming project requests
Support creation of project task lists
Continual assessment throughout process, anticipating potential roadblocks and troubleshoot solutions
Support pre-production, on-site execution inclusive of set-up & strike, and close-out of projects
Coordinate multiple events at once
Client Relations:
Varying by project scope, serve as main or supporting contact for Clients
Communicate accurate and up-to-date project status and oversee deadlines
Compose recaps from Client calls for visibility of current project standing
Additional Support:
Source elements and services based on creative direction to assist with successful project execution
Budget coordination and reconciliation for assigned projects
Provide additional on-site, in-office and administrative support as needed
TRAVEL & HOURS
Required travel 40 - 50%
Overtime highly likely during active periods
Candidate must be extremely flexible with their schedule and be comfortable handling last minute requests depending on the day, they may need to work 8-12 hours a day and some weekends.
POSITION REQUIREMENTS
Experience:
1-2 years PA/Assistant/In-Field experience or related
1-2 years Project Coordination (preferred)
Must have a valid driver’s license and good driving record
Education:
Bachelor’s degree preferred
Job Related Skills:
Exceptional communication & organizational skills (verbal and written)
Extremely proficient in Apple/Mac operating systems (OS Tahoe onward)
Highly versed in Microsoft Office (Excel, PowerPoint, Teams, Outlook)
Adobe Creative Cloud experience required (Illustrator, InDesign, Photoshop)
Physical Demands/Working Environment:
This position requires moderate physical effort. Some unpacking and packing of materials will be required associated with scenic and prop elements. There will be moving and setting up of event pieces and other scenic & collateral.
Must be able to lift a minimum of 50 lbs.
THE PERKS
Medical, Dental, Vision & Life Insurance
Paid Time Off
Paid Company Holidays
401(k) with company matching
#J-18808-Ljbffr