Client Services Manager (Retirement)

About Navia Benefit Solutions:

We’re a people first benefit administrator that relies on a fast‑growing team of creative thinkers, problem‑solvers, and go‑getters to bring our participant and client experience to the next level. Our mission? To create better lives and provide a simple and amazing benefits experience. If you love providing excellent service, innovating the way benefits are administered, and being part of an inclusive workplace community, you’ll fit right in.

About the Role:

The Client Service Manager is critical in providing consultative support, strategic guidance, and relationship management for retirement plan clients. This position ensures best practices in plan design, compliance, and stakeholder engagement, while supporting sales initiatives and driving client satisfaction. Responsibilities include being the client’s trusted partner and go‑to resource for all items related to the retirement plans; building and maintaining deep relationships with clients and their advisors by bringing insights, proactive management, communication, education, and problem‑solving skills to the client’s retirement plan experience.

What You’ll Do:
Client Management & Consulting

Advise clients on plan design best practices and compliance strategies.

Lead the process of designing the client plan to optimize the balance of client objectives, participant needs, and regulatory risks.

Provide scenario modeling and plan analysis to clients on potential plan design changes, funding options, and other analytical requests.

Provide consulting on plan failures, ensuring corrective actions align with regulatory requirements.

Maintain strong relationships with clients, advisors, and third‑party vendors to ensure seamless plan administration.

Serve as the primary contact for escalated or plan‑level issues, ensuring timely resolution.

Conduct regular client/advisor meetings to review plan performance and recommend improvements.

Lead discussions on regulatory updates, ensuring clients remain compliant and informed.

Own client contracting, billing, benchmarking, and fee adjustments as needed.

Consult on plan terminations, mergers & acquisitions, and oversee associates to ensure smooth transitions.

To enhance expertise, obtain and maintain ASPPA certifications (minimally RPS; QKA preferred) or NIPA certifications.

Sales & Business Development Support

Support sales initiatives, including RFPs, demos, and finalist presentations.

Identify opportunities to cross‑sell additional services to enhance client offerings.

Manage scope and charges for out‑of‑scope work, ensuring transparency and profitability.

Participant & Education Support

Conduct education sessions to drive enrollment and re‑enrollment.

Assist the call center when participant education is requested.

Lead resolution efforts for complex participant issues (e.g., fraud, divorce, death, general education needs).

Operational Excellence & Compliance

Act as a liaison between clients and data management teams to ensure clean, accurate data.

Develop Standard Operating Procedures (SOPs) for repeatable tasks to improve efficiency.

Stay current on regulatory changes, positioning yourself as an industry expert.

Review, analyze, and troubleshoot data issues, working with operations and data management.

What We’re Looking For:

5+ years of experience in retirement plan administration, client management, and/or consulting.

Strong knowledge of ERISA, IRS, and DOL regulations related to retirement plans.

Experience managing stakeholder relationships (clients, advisors, vendors).

Strong data analysis skills: Ability to analyze plan data, benchmark fees, and recommend improvements. Ability to work with Data Management to analyze data file issues and articulate them to the client’s IT team to address root causes.

Excellent communication and presentation skills.

NIPA APA, ASPPA RPS (minimum) and/or QKA/QKC certification (preferred) (or willingness to obtain them within two years of obtaining the CSM position).

Strong written and verbal communication skills.

High attention to detail with large volumes of data.

Ability to self‑manage and prioritize a high volume of tasks with strict follow‑up and completion deadlines.

Must be able to create relationships through proactive phone/email correspondence.

Intermediate/Advanced knowledge of Microsoft Word, Outlook, Excel, Salesforce CRM

Some travel required.

Work Environment:
Candidates within 30 miles of one of our four office locations may be asked to come into the office for a hybrid schedule depending on the role. Eligible candidates will reside in one of the following states: AZ, CA, CO, FL, GA, IA, IL, IN, KS, MA, ME, MI, MN, MO, MT, NC, ND, NE, NJ, NV, NY, OH, OR, PA, SD, TN, TX, UT, WA.

Why Join Navia?

Impact:

Play a pivotal role in supporting employers and employees nationwide.

Growth:

Advance your skills with a team committed to excellence and innovation.

Culture:

Join a company that values collaboration, innovation, and customer‑first solutions.

Perks and Benefits:

Competitive Salary Range: $80K-$120K Annually

Generous health benefits

Company sponsored wellness benefits

Complimentary Life Insurance and Long‑Term Disability Insurance

Paid time off

6 Paid Holidays & 2 Paid Floating Holidays

Work from home and hybrid schedules available!

Ready to Join Us?
Take the first step toward your new career in creating better lives — apply now!

For any questions or to check on your application, reach out to HR@naviabenefits.com.

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