Job Summary
The Department Manager is responsible for the management and supervision of the administrative operations of the Art Department, under the direction of the department chair. Administrative services include budget and financial management, curriculum planning and management, facilities and space coordination, staff and academic human resources, graduate and undergraduate programs, and student services. The Department Manager recruits and supervises support, professional, and technical staff.
Appointment Information
Salary: $107,000‑$117,000 annually (budgeted). Salary commensurate with skills, qualifications and experience.
Benefits: Full benefits.
Job Duties
60% – Administrative Operations Management
- Manages, plans, and administers a full range of administrative operations to support the Art Department, including budget and fiscal activities, staff and academic personnel recruitment and supervision, space and facilities coordination, and program curricular planning and implementation.
- Participates in the creation, maintenance and reporting of operational and budget processes.
- Provides advice and support to the chair in planning and development for these operational areas.
- Represents the department on business issues to the institution's community and serves on committees; may manage systems and procedures to protect department assets.
25% – Supervision
- Recommends hiring of new employees, transfers, promotions, salary actions, terminations, performance management and budget recommendations.
- Selects, develops, and evaluates personnel to ensure effective operation.
- Manages activities of administrative and technical staff, sets priorities and deadlines, and establishes internal procedures for operations.
15% – Instruction Facilitation
- Facilitates delivery of instruction for the department, analyzes resource implications, and establishes funding priorities.
- Serves as contact for department in curricular matters, ensuring coordination and resolving conflicts.
- Monitors enrollment levels and recommends changes in course offerings, instructor assignments and resource needs.
- Responsible for general oversight of the hiring of TAs and readers for each quarter; handles direct assignment of TAs for Summer Session.
- Oversees the development and implementation of undergraduate program policies, including admissions.
Required Qualifications
- Bachelor's degree in a related area and/or equivalent experience or training.
- Solid knowledge of budget, account and fund management, financial analysis, reporting techniques, accounting, and payroll.
- Solid knowledge of risk management planning.
- Solid knowledge of common computer application programs.
- Solid interpersonal skills including active listening, persuasiveness, advising, and counseling to effectively motivate others.
- Ability to think critically to quickly evaluate complex issues and identify resolutions.
- Solid verbal and written communication skills.
- Solid customer service and organizational skills to manage multiple priorities.
- Solid knowledge of human resources and personnel management within labor contract(s) and personnel policy.
- Demonstrated skills in employee supervision and HR administration.
- Demonstrated commitment to creating an inclusive community that fosters access, openness, and productive engagement for all.
Preferred Qualifications
- Knowledge of UC and/or UCSC processes, protocols, and procedures and organization-specific computer application programs.
Special Conditions of Employment
- Selected candidate must pass a pre-employment criminal history background check.
- Selected candidate must pass the employment misconduct disclosure process.
- Ability to work long periods of time at a computer with or without accommodation.
- The selected candidate has the option to work a hybrid work schedule. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and meet the UCSC telecommuting agreement requirements.
- Ability to maintain a professional appearance and conduct.
- Selected candidate will be required to complete training within established time frames, including UC compliance training.
- Compliance with the University of California vaccination policy.
- Per CANRA, the position is a mandated reporter; the candidate must report known or suspected child abuse or neglect and sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment.
- Exercise discretion in handling sensitive information; ensure proper safeguards and adherence to data protection policies.
MISCONDUCT DISCLOSURE REQUIREMENT
As a condition of employment, the at‑final candidate must disclose any final administrative or judicial decisions within the last seven years indicating misconduct, or any related allegations or proceedings.
SAFETY STATEMENT
All UCSC employees must follow job safety procedures, attend required health and safety training, promote safety at work, and report accidents and injuries promptly.
EEO/AA
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. The university undertakes affirmative action and anti-discrimination efforts in line with its federal and state contractor obligations.
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