Sales Coordinator

Carbone Fine Food

is hiring a

Sales Coordinator

to serve as the operational backbone of our Sales team and a key support to our Executive Leadership. You will keep every moving piece of the sales function on track, from coordinating new customer setups and maintaining critical data across platforms to providing hands‑on support to the broader executive team.
KEY RESPONSIBILITIES

Manage the full new customer onboarding process: vendor forms, internal paperwork, documentation (W-9s, COIs, certifications), and system setup
Follow up relentlessly with new accounts and internal teams to ensure nothing stalls, from initial paperwork through to NetSuite activation
Support customer transitions (e.g., distributor to direct) by coordinating across Sales, Operations, and Finance
Data Management & Product Information

Maintain and syndicate product data across industry platforms (1WorldSync, SPINS, Nielsen Brandbank) and retailer portals
Keep the company price list, banking information, and customer profiles accurate and up to date across all systems
Prepare and distribute recurring reports and trackers for Sales, Finance, and Operations
Handle trade show logistics end to end: hotel blocks, badge coordination, restaurant reservations, attendance tracking, and deadline management
Support Sales Managers with presentations, spreadsheets, account trackers, broker communications, and customer‑facing materials
Coordinate client dinners, team events, and travel arrangements for the Sales team
Cross‑Functional Support & Ad Hoc Projects

Serve as the connective tissue between Sales, Finance, Operations, and Marketing on day‑to‑day operational needs
Coordinate calendars, meeting prep, travel, and action item follow‑up for the executive team as needed
Maintain organized files, certifications, and documentation in shared systems (Dropbox, SharePoint)
REQUIREMENTS

2–4 years in sales coordination, sales operations, or executive support, ideally in CPG or food & beverage
Proficient in Excel and PowerPoint; experience with data syndication platforms is a plus
Highly organized, detail‑oriented, and able to manage multiple workstreams and deadlines simultaneously
Proactive communicator who follows up, follows through, and handles confidential information with discretion
Comfortable in a fast‑paced, entrepreneurial environment where priorities shift quickly
BENEFITS

Medical/Dental/Vision Insurance with Company subsidy
Generous Dining Allowance
Compensation:

$70,000 – $75,000 annual salary. In addition, this role is bonus eligible.
Carbone Fine Food considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. Carbone Fine Food is an equal opportunity employer.

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