Publicity Assistant

align Public Relations is seeking Publicity Assistants with EXPERIENCE AT A PR FIRM PREFERABLY ENTERTAINMENT PR WITH A FOCUS ON LIFESTYLE, AND ENTERTAINMENT. Looking for LOS ANGELES ONLY applicants, EXPERIENCE REQUIRED. Assistants must be good with high volume multi-tasking and extremely organized as they will be handling multiple schedules, press clippings, press kits and media/press lists. In addition, assistants will review high volumes of emails, service press clips daily and put together press kits for clients via PowerPoint and Canva. Cision, Muckrack, Critical Mention, Word, Google Docs, Canva and PowerPoint proficiency is preferred. No task too small or too large, must be a team player. One year assistant experience preferred or in person internships.

RESPONSIBILITIES

Track online and print media daily for client press coverage and service to client teams

Draft memos & client offers and updates

Create and maintain client press schedules

Heavy scheduling and coordinating logistics for book tours, client photo shoots, press junkets, premieres, media interviews, TV appearances, industry events, PR campaigns, and more

Compile targeted press lists for pitching and outreach including ongoing maintenance and updating contact and media lists

Create/maintain client press kits and bios

Respond to high volume emails and client requests in a timely manner

Coordinate travel arrangements, both domestically and internationally (flights, ground transportation, airport greeters, etc)

Outreach and booking client hair, makeup and styling including billing

QUALIFICATIONS/REQUIREMENTS

Minimum of 1 year of PR talent agency or studio
etwork experience is preferred

Excellent verbal and written communication skills

Knowledge and curiosity for the literary/publishing space

Knowledge and curiosity for key players throughout the entertainment and media industry

Excellent attention to detail and accuracy is a must, as well as the ability to prioritize and multi-task.

Can-do, positive attitude and willing to ''go the extra mile”

Ability to thrive in a fast-paced, highly intense client service work environment

Timely and consistent responsiveness ability to exercise a sense of urgency

Highly proficient technical skills with Microsoft Office suite (Excel, Word, PowerPoint, Outlook)

Familiarity with video conferencing systems (Zoom, Slack, Concur)

Motivated, resourceful, able to work independently or as part of a team, and able to move seamlessly between teams.

A creative, solution-oriented thinker and a multi-tasker who can meet deadlines and manage several projects simultaneously

The ideal candidate will stay in this role for a few years, being mentored is very much part of the position and there is high potential for growth from within

Must live in the LA area and be able to work in the office on a daily basis

Willingness to work occasional late nights, weekends, or holidays as needed (Overtime Provided)

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