Senior Marketing Coordinator

We are seeking an experienced senior marketing coordinator to join our 35-person structural engineering firm. This nonexempt position will report directly to our director of marketing and business development, and provide critical support to our business development principal. The ideal candidate will have a strong background in AEC (Architecture/Engineering/Construction) marketing and be familiar with SMPS best practices.

Why this role is exciting

Be a visible driver of business growth: own proposal production, client outreach, and pursuit execution that directly influence wins.

Work closely with firm leadership and technical teams — your work will shape how clients see us.

Blend creative content work (case studies, thought leadership, social) with operations (CRM, analytics, events) for a varied, high-impact role.

Deepen your career in A/E marketing with clear ownership and room to grow.

What you will do

Lead end-to-end development and production of qualification packages, proposals, and presentations for pursuit opportunities, including research, scheduling, content coordination, editing, design, and final delivery.

Coordinate interview preparation, including presentation materials and leave-behinds.

Provide executive support to the BD principal, such as initiating and developing fee proposals, data gathering, and managing logistics.

Manage CRM data (project and client contacts, BD events calendar), ensuring accuracy and database integrity; upload project images and assets with keywords.

Develop and maintain marketing collateral, including project sheets, case studies, capability statements, statements of qualification, bios, presentations, and targeted client packages.

Write and edit client-facing content: technical and nontechnical content for proposals, website, newsletters, social media posts, and thought leadership tailored to technical audiences.

Manage and produce awards submissions content and posters; coordinate and/or license photography and other assets.

Create and manage website content updates, ensuring accuracy and freshness.

Ensure all materials adhere to brand guidelines and maintain high quality standards; maintain organized marketing asset library and template systems.

Plan, coordinate, and execute client meetings, special events, workshops, trade‑show participation, year‑end client gifts, and corporate branded materials; support SMPS chapter involvement.

Contribute to annual marketing and business development planning; monitor industry trends, competitive positioning, and support market research and target client identification.

What we are looking for

Education:

Bachelor's degree in marketing, communications, business administration, journalism, or related field.

Experience:

4–7 years of marketing experience in the AEC industry.

Technical Proficiency:

Adobe Creative Suite (InDesign, Photoshop, Illustrator)

Microsoft Office Suite (advanced Word, PowerPoint, Excel)

LibreOffice Suite would be a plus

CRM platforms (Deltek Vision, Cosential, or similar)

Project management tools and collaboration platforms

Skills:

Exceptional writing, editing, and proofreading abilities

Graphic design capabilities

Excellent project management and organizational skills

Ability to prioritize and manage multiple deadlines in a fast‑paced environment

Excellent interpersonal and communication skills

Detail-oriented with commitment to quality and accuracy

Ability to work independently and collaboratively

Willingness to work extended hours when necessary

Compensation and perks

An HSA‑qualified health plan.

Dental and vision allowance.

Life insurance.

Voluntary wage‑replacement benefits for family and medical leaves of absence.

Professional development allowance.

401k plan with company match; discretionary profit sharing.

Paid time off (vacation, sick, and bereavement leaves; 9 holidays plus the weekdays between Christmas and New Year’s Day); and time off for volunteering.

WFH one day a week.

Salary range: $40.85/hr to $52.88/hr, depending on experience

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other status protected by federal, state, or local law, regulation, or ordinance.

#J-18808-Ljbffr