Executive Assistant to Co-Heads of Capital Formation / Business Development
This range is provided by Mission Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$120,000.00/yr - $150,000.00/yr
Additional compensation types
Annual Bonus
Location: New York, NY (4 days in-office, remote flexibility during summer)
Salary: $120,000 - $150,000 base + bonus
Benefits: 100% paid benefits, daily free lunch
Company Overview:
Join a leading private equity firm recognized for its excellence in investment strategies and business development. As part of a dynamic and growing team, you will provide high-level support to two Co-Heads of the Capital Formation and Business Development team, playing a key role in maintaining smooth operations and enhancing the team’s effectiveness in managing external relationships and client interactions.
Position Overview:
The Executive Assistant (EA) will be responsible for providing comprehensive administrative support to two senior leaders within the Capital Formation and Business Development team. This position requires a proactive, detail-oriented individual with experience in asset management, particularly within private equity, and familiarity with CRM systems. The EA will act as a liaison between the leadership team and external clients, with a focus on managing schedules, client-facing communications, and facilitating high-level meetings and events.
Key Responsibilities:
- Administrative Support: Manage complex calendars, coordinate meetings, and ensure that all logistics are handled efficiently for the Co-Heads of Capital Formation / Business Development.
- Client-Facing Communications: Serve as a point of contact for external clients, managing communications, scheduling meetings, and addressing inquiries in a professional and timely manner.
- CRM Management: Utilize CRM systems to track and maintain relationships with key clients, investors, and stakeholders, ensuring that data is accurate and up to date.
- Document Management: Assist in the preparation of client-facing materials, presentations, and reports, ensuring all documents are organized and easily accessible.
- Event Coordination: Plan and coordinate events, conferences, and other client-facing initiatives, ensuring seamless execution and high standards of professionalism.
- Project Management: Support the team with various projects, deadlines, and deliverables, ensuring alignment with business goals and objectives.
Qualifications:
- Experience: 4-10 years of experience as an Executive Assistant or in a similar role, preferably in asset management or private equity.
- Asset Management Knowledge: Strong understanding of asset management, with preference given to candidates with private equity experience.
- CRM Expertise: Experience with CRM systems (e.g., Salesforce, HubSpot) to manage relationships and track client interactions.
- Client-Facing Skills: Proven experience in client communication, particularly in a high-stakes, professional environment.
- Technical Proficiency: Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word), with advanced skills in Outlook and calendar management.
- Communication Skills: Excellent written and verbal communication skills, with the ability to handle confidential information with discretion.
- Organizational Skills: Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.
- Work Environment: 4 days per week in the office, with flexibility for remote work during the summer months.
If you’re an experienced Executive Assistant with a background in asset management or private equity, and you thrive in a fast-paced, client-facing role, we would love to hear from you!
Seniority level
Associate
Employment type
Full-time
Job function
Administrative, Business Development, and Customer Service
Industries
Venture Capital and Private Equity Principals, Capital Markets, and Investment Management
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