Marketing Operations Coordinator - Dallas, TX

Integrative Emergency Services, LLC ("IES") is looking for a Marketing Operations Coordinator to support the execution of marketing and communication initiatives across IES and its affiliated partners. This role is responsible for coordinating workflows, managing timelines, and ensuring operational follow‑through across projects. The position partners with leadership, internal stakeholders, and external vendors to move initiatives from planning through completion in a timely, organized, and consistent manner. Work schedule is a hybrid format based at the Corporate office in North Dallas, 75244.

IES is dedicated to cultivating best practices in emergency care, providing comprehensive acute care services, creating value, and supporting patients, employees, clients, providers, and physicians in pursuit of the highest quality in health care.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The responsibilities listed here represent the majority of the role but are not all-inclusive; other duties may be assigned.

Own and manage intake, prioritization, and tracking of marketing and communications requests, ensuring clear communication, timely execution, and visibility across stakeholders

Coordinate and execute marketing and communications initiatives across internal and external channels, ensuring timelines, deliverables, and approvals are met

Draft, edit, and distribute internal and external communications, including announcements, newsletters, email campaigns, and organizational updates

Manage project timelines and workflows across multiple concurrent initiatives, ensuring alignment with team priorities and deadlines

Coordinate cross‑functional efforts with internal stakeholders, leadership, physicians, and external vendors to support delivery of initiatives

Support the coordination and execution of corporate events, conferences, training sessions, and company initiatives, including logistics coordination, timelines, and promotional materials

Manage publishing and maintenance of approved digital content across organizational platforms, as assigned

Coordinate production, ordering, and distribution of marketing materials, including collateral, promotional items, and event assets

Maintain and organize marketing assets, brand resources, and project documentation across shared platforms (e.g., SharePoint, OneDrive, Teams, and Marketing Applications)

Maintain and update communication distribution lists to ensure accuracy and effectiveness of outreach efforts

Track and document initiative progress and completion to support team reporting and operational visibility

QUALIFICATIONS

Strong written and verbal communication skills, with the ability to tailor messaging to varied audiences

Strong organizational and project coordination skills with the ability to manage multiple priorities simultaneously

High attention to detail and commitment to accuracy and brand consistency

Ability to manage workflows, processes, and operational requirements across multiple stakeholders

Ability to work independently and follow through on tasks with minimal supervision

Strong problem‑solving skills and ability to adapt in a fast‑paced environment

Proficiency in Microsoft Office Suite and familiarity with marketing tools (e.g., email platforms, content management systems, social media tools)

Customer service mindset with responsiveness to internal stakeholders

EDUCATION / EXPERIENCE

Required:
Bachelor’s degree OR equivalent combination of education and experience

Required:

2+ years of relevant experience in operations, project coordination, marketing, communications, or related field

Required:

Ability to travel to support events, including occasional local and overnight travel

Preferred:

3–5 years of relevant experience

Preferred:

Experience supporting marketing or communications functions in a healthcare or corporate environment

Preferred:

Experience managing workflows through project management or ticketing systems

Preferred:

Experience working in a matrixed, multi‑stakeholder environment

PHYSICAL DEMANDS

Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus

While performing the duties of this job, the employee is regularly required to talk and hear

Frequently required to stand, walk, sit, use hands to feel, and reach with hands and arms

Possess the ability to fulfill any office activities normally expected in an office setting, including remaining seated for periods of time to perform computer‑based work, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)

Occasionally lift and/or move up to 20–25 pounds

Fine hand manipulation (keyboarding)

WORK ENVIRONMENT

This position follows a hybrid work model, typically 3 days in office

Location: 4835 LBJ FWY, Dallas, TX, 75244

Onsite presence will be required as business needs dictate

Standard business hours apply, with flexibility as needed to accommodate early mornings, evenings or occasional weekend projects and meetings

May visit hospital locations, vendors, and marketing event spaces

TRAVEL

Some travel, including overnight and local, may be required as business needs dictate

ADA & REASONABLE ACCOMMODATION STATEMENT
IES is committed to providing equal employment opportunities to qualified individuals with disabilities. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. If you require accommodation during the application or employment process, please contact humanresources@ies.healthcare.

IES is committed to creating a diverse, inclusive, and equitable environment and is proud to be an equal opportunity employer. Qualified applicants of any age, race, religion, nationality, sexual orientation, gender identity or expression, disability, or veteran status will receive equal consideration for positions. We welcome people of diverse backgrounds, experiences, and abilities and believe that the unique experiences of our team drive our success.

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