T&I Marketing Coordinator 1

Pittsburgh (Homestead PA) 385 East Waterfront Drive Homestead, PA 15120, USA

Tampa, FL 4890 W Kennedy Blvd 2 Urban Center, Suite 810 Tampa, FL 33609, USA

GAI seeks a skilled, highly motivated, results-driven

Marketing Coordinator

to join our dynamic

Transportation & Infrastructure

team. This challenging and rewarding position will include coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; producing marketing collateral; and supporting business‑development goals in collaboration with GAI’s business sector leaders and marketing, technical, and administrative staff.

Our ideal candidate is passionate about the

Architecture, Engineering, and Construction (AEC) Industry

pursuit success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail-oriented team player, and, most importantly, have a positive, client‑first attitude, we want to hear from you!

Join GAI and make your mark as part of a growing infrastructure firm where exceptional professionals can work, learn, lead, and achieve.

Essential Duties and Responsibilities

Participate in kick‑off meetings, proposal task scheduling, review, production, and delivery activities

Follow through with assigned proposal tasks to meet critical deadlines

Coordinate with internal and external points of contact to gather requested information and materials

Track proposal efforts and ensure scheduled milestones are met

Assist in writing marketing and technical content

Proofread to ensure continuity and compliance with legal, technical, and marketing specifications

Support presentation efforts including presentation development, rehearsals, materials, and logistics

Maintain and populate detailed data in GAI’s Deltek Vantagepoint database

Provide assistance of marketing activities to support pursuit, client, and business plan objectives and contribute to the implementation of these activities including conferences, events, sponsorships, design award submittals, speaker proposal/presentations, brochures, service briefs, project profiles, etc.

Assist in carrying out other programs and projects as identified

Qualifications

2+ years of related experience as a proposal specialist/coordinator, prior AEC industry experience preferred

Associate or bachelor’s degree with a focus in business, marketing, or related area

Competency

Proficiency with Microsoft Word, Excel, Outlook and PowerPoint

Proficiency with Adobe Creative Suite

Experience with Deltek Vantagepoint (or similar database programs) is a plus

Competent proofreading and editing skills

Excellent communication and organizational skills

Able to document and process information quickly and accurately, with strong attention to detail

Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules

Able to work both independently and as part of a team

Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines

Able to travel to surrounding states (several times throughout the year)

Must have a vehicle for local travel (required)

Proposal writing and layout samples are strongly encouraged – please include a URL on your resume or include PDF samples with your resume.

General Characteristics

Continues to show progress in acquiring basic skills.

Contributes to the development and implementation of various internal and external marketing and business development support activities for a market(s) or specialized area(s) under the direction and supervision of senior staff across one or more of the following areas: Proposals, Business Development Support, Data Management, and special projects.

Minimum Years of Experience

2 to 3 Years of Experience

Education

Bachelor's Degree in Marketing or related field of study

Certification/Licensure

Driver’s License

Technical Responsibilities

Support under direction and supervision of senior staff across one or more of the following areas:

Proposals: Contributes to smaller/less complex to mid‑sized proposal efforts. Supports larger/more complex efforts under the direction and supervision of senior staff/supervisor.

Special Projects: Supports special projects under direction and supervision of senior staff/supervisor.

BD Activities (includes supporting BD activities for a market and any associated sponsorships, advertising, client events, conferences, etc.): Contributes to smaller/less complex to mid‑sized BD Activities. Supports large/more complex BD Activities under the direction and supervision of senior staff/supervisor.

Data Management: Leads the updating of data management systems as it relates to assignments that the individual is leading. Contributes to special data management projects and/or updating data systems under the direction and supervision of senior staff/supervisor

Project and Task Management

Responsible for personal task management and adherence to deadlines and scope

Management Responsibility

Close supervision on all work assignments.

No managerial responsibilities at this level.

Communication Skills

Possesses basic oral and written communication skills. Identifies and acknowledges principles of teamwork and leadership.

Interacts primarily with internal project team members

Why GAI?
GAI offers skilled professionals like you an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy work location and scheduling flexibility; your choice of comprehensive, personalized benefits; a range of employee wellness programs and discounts; and more. Feel good about being part of a collaborative team that’s committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.

Benefits To Working at GAI Include:

Market‑based, competitive compensation

Performance‑driven recognition and development bonuses

Medical, dental, and vision plans

Company‑paid short‑term and long‑term disability

Company‑paid life insurance

Employee Assistance Program and wellness resources

Generous paid time off + 7 paid holidays

An additional floating holiday—use it for what matters to you

Paid maternity, paternity, and adoption leave

401(k) with company match

Support and rewards for professional development and certifications

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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