Marketing Administrative Assistant

Marketing Administrative Assistant

Location: Doral, FL 33182 Schedule: Monday Friday, 9:00 AM 6:00 PM Employment Type: Temporary-to-Hire Pay Range: $50,000 $55,000 annually Work Arrangement: 100% In-Office
Position Summary

The Marketing Administrative Assistant provides comprehensive administrative and operational support to the Marketing and Commercial teams. This role coordinates product samples, vendor communications, event support, inventory tracking, and cross-functional collaboration with Sales, CSR, and Production teams. The ideal candidate is highly organized, detail-oriented, bilingual (English/Spanish), and comfortable working in a fast-paced environment.
Key Responsibilities

Marketing & Commercial Support

Coordinate and ship brochures, product samples, and test materials
Support marketing events, including product distribution, vendor coordination, and budget tracking
Assist with payment processing and vendor invoice coordination
Provide point-of-sale (POS) material management and tracking
Cross-Functional Coordination

Serve as liaison between Marketing, Sales/Commercial, CSR, warehouse, and production teams
Coordinate product replacements and refunds with CSR team
Communicate with vendors regarding materials, timelines, and deliverables
Inventory & Administrative Support

Maintain inventory control of marketing materials and samples
Track shipments and manage related documentation
Manage email correspondence, systems updates, and general clerical duties
Prepare reports and presentations as needed
Qualifications

Minimum of 2 years of solid administrative support experience
Strong proficiency in Microsoft Office (Excel required; PowerPoint preferred)
Fully bilingual in English and Spanish (required)
Strong organizational skills with attention to detail
Ability to manage multiple priorities and deadlines
Compensation / Pay Rate (Up to): $23.00 - $26.00 Per Hour