T&I Marketing Coordinator 1

Marketing Coordinator
GAI seeks a skilled, highly motivated, results-driven Marketing Coordinator to join our dynamic Transportation & Infrastructure team. This challenging and rewarding position will include coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; producing marketing collateral; and supporting business‑development goals in collaboration with GAI's business sector leaders and marketing, technical, and administrative staff.

Our ideal candidate is passionate about the Architecture, Engineering, and Construction (AEC) Industry pursuit success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail-oriented team player, and, most importantly, have a positive, client-first attitude, we want to hear from you!

Join GAI and make your mark as part of a growing infrastructure firm where exceptional professionals can work, learn, lead, and achieve.

Essential Duties and Responsibilities

Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities

Follow through with assigned proposal tasks to meet critical deadlines

Coordinate with internal and external points of contact to gather requested information and materials

Track proposal efforts and ensure scheduled milestones are met

Assist in writing marketing and technical content

Proofread to ensure continuity and compliance with legal, technical, and marketing specifications

Support presentation efforts including presentation development, rehearsals, materials, and logistics

Maintain and populate detailed data in GAI's Deltek Vantagepoint database

Provide assistance of marketing activities to support pursuit, client, and business plan objectives and contribute to the implementation of these activities including conferences, events, sponsorships, design award submittals, speaker proposals, brochures, service briefs, project profiles, etc.

Assist in carrying out other programs and projects as identified

Qualifications

2+ years of related experience as a proposal specialist/coordinator, prior AEC industry experience preferred

Associate or bachelor's degree with a focus in business, marketing, or related area

Competency

Proficiency with Microsoft Word, Excel, Outlook and PowerPoint

Proficiency with Adobe Creative Suite

Deltek Vantagepoint (or similar database programs) experience is a plus

Competent proofreading and editing skills

Excellent communication and organizational skills

Able to document and process information quickly and accurately, with strong attention to detail

Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules

Able to work both independently and as part of a team

Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines

Able to travel to surrounding states (several times throughout the year)

Must have a vehicle for local travel (required)

Proposal writing and layout samples are strongly encouraged - please include a URL on your resume or include PDF samples with your resume.

Why GAI?
GAI offers skilled professionals an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy work location and scheduling flexibility; your choice of comprehensive, personalized benefits; a range of employee wellness programs and discounts; and more. Feel good about being part of a collaborative team that's committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.

Benefits To Working at GAI Include
Competitive Pay & Recognition

Market based, competitive compensation

Performance driven recognition and development bonuses

Comprehensive Health & Wellness

Medical, dental, and vision plans

Company paid short-term and long-term disability

Company paid life insurance

Employee Assistance Program and wellness resources

Meaningful Work-Life Balance

Generous paid time off + 7 paid holidays

Additional floating holiday to use as you wish

Paid maternity, paternity, and adoption leave

Growth, Learning & Financial Security

401(k) with company match

Tuition reimbursement

Support and rewards for professional development and certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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