Department Coordinator, Fortune Live Media

Department Coordinator, Fortune Live Media

Fortune Live Media produces premier conferences and events that convene leading innovators and thought leaders to explore the defining trends shaping business and society. These editorially driven experiences-often described as "live journalism"-blend high-quality production with impactful, insight-driven content. This role provides critical support across the department, balancing executive assistant responsibilities with broader team coordination to ensure efficient operations and seamless event execution.

Key Responsibilities

• Provide executive administrative support, including calendar management, scheduling, travel arrangements, expense reporting, and meeting coordination.

• Prepare and organize agendas, presentations, briefings, and other internal materials.

• Deliver general administrative and operational support across Fortune Live Media to ensure smooth daily workflows.

• Support cross-functional teams (Programming, Production, Marketing, Sales, Client Services) with coordination and data management.

• Assist with event logistics, including travel, shipping, materials preparation, and on-site support as needed.

• Maintain and update operational resources to align teams on tentpole event milestones and priorities.

• Support strategic partnerships and key initiatives for major events.

• Provide backup support during peak periods and manage special projects and ad hoc assignments as needed.

Qualifications

• 1-2 years of experience in administrative, executive support, or coordination roles.

• Bachelor's degree in communications, media, business, event management, or a related field preferred.

• Strong organizational, time management, and multitasking skills, with the ability to manage competing priorities and deadlines.

• Excellent written and verbal communication skills, with professionalism, sound judgment, and discretion in handling confidential information.

• Detail-oriented, adaptable, and collaborative, with the ability to respond effectively in fast-paced environments.

• Proficiency in Microsoft Office and scheduling/presentation tools.

• Experience in media, events, publishing, or similar fast-paced environments preferred.

• Willingness to travel and work evenings/weekends as needed.

Total Compensation Range: $65,000-$70,000 (non-exempt). This range is a good faith estimate and may vary based on a number of relevant factors.

A Few Of Fortune's Perks And Benefits
20 vacation days and 2 personal days on top of 11 company holidays and an honor-based sick leave policy

Health, dental, and vision coverage (90% paid for individuals and families), along with flexible spending accounts where Fortune contributes to your HSA

401(k) plan

Generous parental leave

Dependent care, commuter, and cell phone benefits

Tuition reimbursement program

A commitment to an open, inclusive, and diverse work culture

About Fortune Media

Fortune is a global media organization renowned for iconic franchises including the Fortune 500, Fortune Global 500, and the Most Powerful Women Summit. Our technology team is a small, strategic group driving digital transformation across an organization that spans editorial, enterprise media sales, consumer subscriptions, and live events. This is an opportunity to make an outsized impact at one of the world's most recognized media brands.