Ops & Marketing Coordinator - Entry Level (1-Year)

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Where
Admin Assistant and Marketing Coordinator (1-year contract) C. MELCHERS GMBH & CO. KG SINGAPORE BRANCH – Orchard
Are you highly organised, detail‑oriented, and eager to gain hands‑on exposure across operations and marketing within a prestigious brand environment? This role is a unique opportunity for entry-level or early‑career professional to build a strong foundation in business operations while supporting real‑world marketing activities at the Steinway Gallery , part of the renowned Steinway & Sons legacy.
This 1‑year contract role offers valuable hands‑on experience, with opportunities for renewal or conversion subject to business requirements and individual performance.
Responsibilities
Administrative & Operations Support
Provide day-to-day administrative and coordination support to the Operations Manager
Assist with logistics coordination such as delivery schedules, stock movements, and event setup
Prepare and maintain basic operational documents (e.g. invoices, purchase orders, delivery notes, tracking records)
Keep vendor, supplier, and service provider records organised and up to date
Support general office administration, including office supplies, facilities matter, and vendor appointments
Assist with scheduling and basic administrative tasks related to the production studio
Marketing Coordination Support
Act as a coordination point between internal teams and the Company’s appointed marketing agency
Help gather and share key information such as product availability, logistics timelines, event dates, and venues
Support logistics for marketing activities, including events, promotions, and in-store activations
Perform basic checks on marketing materials to ensure operational accuracy (dates, locations, products)
Coordinate printing, delivery, and setup of marketing collaterals
Maintain simple marketing schedules, trackers, and task lists
Assist with tracking marketing-related expenses and organising documentation
Provide basic post-event support, including attendance tracking and feedback collection
General Support
Work closely with Sales, Service, and Operations teams to support coordination needs
Take on other reasonable duties assigned by Management within the scope of the role

Specifications
Diploma in Business Administration, Marketing, Communications, or a related discipline.
1- 2 years of relevant experience. Entry-level candidates are welcome to apply.
Basic working knowledge of Microsoft Office or Google Workspace
Organized, reliable, and able to follow timelines and instructions
Teamplayer yet able to work independently
Willingness to learn and support both administrative and coordination tasks
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