Design Studio Coordinator Job at House of Ferari in Heber City

House of Ferari is a luxury design + build firm based in Heber City, serving the Park City and Wasatch Back markets. We are a Woman-Owned and Veteran-Owned Small Business led by two executives: Molly Ferari, Founder & CEO (Pratt Institute, NYC graduate), and Ty Harris, COO & CFO (Master's in Business, University of Cambridge, UK). Our portfolio includes high‑end residential and developer‑led projects across northern Utah, with an established client roster and a growing pipeline of luxury work.

About the Role
The Design Studio Coordinator is a hybrid operations and design‑support position responsible for keeping our studio running smoothly across multiple active projects. The role combines field work, vendor coordination, and studio administration. The right candidate is highly organized, design‑literate, and equally comfortable in the field with a tape measure or in the studio organizing material samples for client presentations.

This is a hybrid role with flexible scheduling — a mix of in‑studio time at our Heber City office, on‑site work at client homes and showrooms across northern Utah, and work‑from‑home days when administrative tasks allow. A typical day may include morning site measurements at a client residence, midday material pickups from a Salt Lake or Park City showroom, and afternoon studio or remote work organizing samples, processing vendor invoices, and supporting the design workflow.

A typical week includes:

On‑site measuring at client homes and project sites — floorplans, ceiling heights, window dimensions, existing conditions

Material runs — picking up tile, fabric, hardware, lighting, paint, and finish samples from vendors and showrooms across the Park City / Heber / Salt Lake area

Making purchases on behalf of the firm and our clients with company‑card and clear approval workflows

Gathering and organizing material samples for client design presentations

Coordinating with vendors, contractors, and showrooms — building the relationships that secure better access and pricing

Running client‑facing errands when needed — gift drops, delivery coordination, last‑minute pickups

Calendar management, scheduling, and inbox triage for the executive team

Processing invoices, expense receipts, and supporting our bookkeeper

Maintaining project files, client folders, and CRM organization

Coordinating site visits, deliveries, and installation days

You’re a fit if you have:

2+ years in design assistant, studio coordinator, executive assistant, or operations coordinator roles (design or architecture firm experience strongly preferred)

A current driver’s license and reliable vehicle — this role requires regular driving across northern Utah

Spatial intelligence — you can read a tape measure, sketch a rough floorplan, and translate field measurements to paper accurately

Exceptional attention to detail

Strong written communication — you will write on behalf of the firm

Proficiency with Google Workspace, Excel/Sheets, and the ability to learn new software (QuickBooks, project management platforms) quickly

A bias toward action and ownership

Genuine interest in design, architecture, materials, or the construction industry

Prior experience in a design firm, architecture firm, or construction company

Familiarity with measuring, drafting, or AutoCAD/Revit basics

Existing relationships with showrooms in the Park City / Heber / Salt Lake area

What we offer:

Competitive base salary with a clear growth path

Hybrid schedule with flexible work‑from‑home days

Heber City studio with field work across northern Utah

Direct exposure to executive‑level operations of a luxury design firm

A high‑performing, ambitious team

House of Ferari is an Equal Opportunity Employer. We are a Woman‑Owned and Veteran‑Owned Small Business and welcome applicants from all backgrounds.

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