Marketing Coordinator

Pacifica Engineering Services is one of Florida’s fastest-growing engineering firms; recognized by Inc. Magazine, SFBJ, the University of Florida Gator100 and the Louisiana State University LSU100 for innovation and growth. We deliver geotechnical, threshold inspection, materials testing, and private provider services statewide with 150+ employees. PlanCheckPro.AI is our AI-powered plan review platform transforming how permitting gets done. We’re hiring a Marketing Coordinator who executes, owns outcomes, and understands how marketing supports real business growth.
This role suports the marketing team end-to-end for both brands , including proposals.
Core Responsibilities Assist with the execution of marketing strategies for Pacifica Engineering Services and PlanCheckPro.AI
Assist with campaigns, product launches, webinars, email marketing, and announcements
Work directly with Marketing team, Business Development and leadership to support revenue
Assist Marketing Team with brand visibility and growth through SEO-driven content strategy , keyword optimization, website copy refinement, and performance tracking to increase organic traffic, qualified leads, and market authority for both Pacifica Engineering Services and PlanCheckPro.AI.
Maintain consistent, professional messaging across all channels
Assist with ongoing website updates and maintenance , ensuring content accuracy, SEO alignment, brand consistency, and timely updates for service offerings, announcements, landing pages, and performance optimization across both Pacifica Engineering Services and PlanCheckPro.AI.
Proposal & RFP Management Assist with the preparation of high-quality, compliant responses to RFPs and RFQs
Proofread, format, and quality-check proposals for accuracy and professionalism
Complete all required forms and ensure all submission requirements are met
Gather and organize resumes, certifications, licenses, and project experience
Coordinate with clients and sub-consultants to obtain required information
Assist with the proposal process from start to finish, including deadlines, printing, binding, packaging, and delivery
Ensure zero misses on requirements, deadlines, or details
What We’re Looking For Proven experience as a Marketing Coordinator (AEC, SaaS, or B2B preferred)
Strong proposal and RFP experience
Excellent writing, editing, and organizational skills
Comfortable working directly with the CEO and senior leadership
Self-directed, accountable, and detail-obsessed
Understands that marketing exists to support growth, not vanity metrics
Qualifications Bachelor's degree or equivalent experience
1+ years' experience in marketing
Ability to multi-task
Strong verbal, written, and organizational skills
Proficiency in Canva, Microsoft Word, Excel, and PowerPoint software.
Familiarity with social media platforms
Experience using technology to help streamline the process such as generative artificial intelligence, Canva, video editing, etc.
Compensation: Competitive, based on experience

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