Marketing Coordinator

Overview
Translate strategic direction into actionable, ready-to-execute content. The Marketing Coordinator is a senior, execution-driven role within the marketing and production team. The coordinator operates with autonomy, coordinating with the Project Manager and Producer Lead, and uses an AI-first mindset to accelerate content creation, research, ideation, and workflow efficiency.

Job Details

Title: Marketing Coordinator

Type: Contractor (Full-Time, 40h/week)

Reports to: Project Manager and Producer Lead

Works closely with: Production team, design, and content collaborators

Location: Remote

Hours: Full-time (40hrs/week)

Key Responsibilities

Content Creation & Ideation

Create and develop content across social media (short-form & long form), Substack
ewsletters, client and mentorship communications

Review and ensure quality, tone, and consistency across all content and communications before delivery

Adapt tone and messaging across different brands and clients

Propose content ideas based on trends, platform behavior, and performance

Translate strategic direction into actionable, ready-to-execute content

Continuously suggest improvements in messaging, formats, and distribution

Ensure content supports visibility, engagement, and business objectives across clients and internal initiatives

Campaigns, Communication & Community

Support execution of campaigns, launches, and brand initiatives

Draft emails (invites, follow-ups, announcements), campaign messaging and social captions with support of the Marketing and Ops Assistant

Prepare communications for mentorships and memberships to drive engagement, retention, community growth

Support event marketing invitations, messaging, and promotional materials

Ensure all communications are aligned with brand tone and objectives

Planning, Coordination & Client Support

Build and manage content calendars based on team priorities

Coordinate with production, design, and internal stakeholders to ensure timely delivery

Assist in preparing client-facing materials (presentations, briefs, communications)

Support coordination with external stakeholders and client contacts

Maintain clear workflows, documentation, and alignment across projects

Assist with marketing coordination for events and media initiatives

Distribution, CRM & Operational Support

Prepare and review content across platforms (Instagram, TikTok, LinkedIn, Substack, YouTube), ensuring all pieces are optimized per platform

Support email marketing execution (build, format, basic tracking)

Maintain organized records of contacts, guests, and collaborators in CRM

Track outreach status, confirmations, and follow-ups in coordination with the Project Manager and support of the Marketing & Ops assistant

Coordinate with Project Manager and Production Lead for podcast and media workflows: guest coordination, asset preparation, content support

Review all public-facing communication (including mentorships/events) to ensure brand alignment before delivery

Performance, Systems & Optimization

Track key content and campaign metrics (engagement, reach, performance)

Identify what is working and propose improvements, iterating quickly based on insights

Use AI tools to support content creation, improve efficiency, assist with ideation and formatting

Operate with speed and consistency across multiple workstreams without sacrificing quality

Continuously improve workflows and contribute to scalable systems

Role Positioning
This is a senior, execution-driven role within the marketing and production team. The Marketing Coordinator is expected to operate with autonomy — making decisions independently, moving work forward consistently, and coordinating directly with the Project Manager without needing constant check-ins.

What You Bring — Required Skills & Experience

Direct experience using AI tools (ChatGPT, Claude, Perplexity, Lovable, or equivalent) is non-negotiable.

2–4+ years of experience in content marketing, social media coordination, or a related marketing role

Proficiency with tools such as ClickUp, Metricool, Canva, Slack, and Google Drive

Strong writing and communication skills — clear, concise, and adaptable across brand voices

Solid understanding of social media platforms, content formats, and digital trends

Ability to manage multiple initiatives simultaneously without losing quality or detail

Proactive mindset — brings ideas and solutions without being prompted

Organized, detail-oriented, and comfortable operating in fast-paced environments

Preferred Qualifications

Background in a creative agency, media, or influencer marketing environment

Experience working with personal brands, creators, or podcast-driven content formats

Familiarity with client-facing environments and external stakeholder communication

Fluent in Spanish is a plus

About Us
Who We Are: Trolley is a fast-growing creative operations company delivering high-impact digital and marketing solutions. We collaborate with high-profile clients to strategize, produce, and optimize compelling content that drives engagement, brand visibility, and business growth. Our creative team functions as a fully integrated powerhouse—combining strategy, design, production, and performance analysis to deliver world-class results.

AI Mindset & Continuous Innovation: We operate with an AI-first mindset and look for people who use technology to work faster, smarter, and more creatively. At Trolley, AI is part of everyday work, and we expect new hires to support a culture of curiosity, experimentation, and continuous improvement.

We Operate Under Founder Mode: Trolley operates on a Founder Mode mindset—focused on ownership, strategic thinking, and fast execution. We seek proactive, entrepreneurial thinkers who use AI to optimize work. Founder Mode emphasizes high-trust, collaborative teams where contribution outweighs control. We value creativity, resourcefulness, and clear communication. If you're impact-driven, thrive in dynamic environments, and believe in scaling through systems, this is the place for you.

Benefits at Trolley: We believe in building a company that works for you — not the other way around. That means freedom, tools, and culture that support both your creativity and your execution. We offer:

Work from anywhere

Flexible schedule and time off — no micromanaging

Direct collaboration with the Founder

Access to top-tier AI tools (Perplexity, ChatGPT, ClickUp Brain and more)

Clear path for long term career growth

A supportive company culture grounded in ownership and prioritizing progress over perfection

Be Part of the Future of Work: Trolley is now accepting applications from ambitious professionals who want to work at the intersection of technology and creativity. Join us in shaping the next era of work.

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