Senior Marketing Coordinator - Irvine, CA

Compensation Range (Southern California Only)
Salary Range: $70,680.00 - $78,120.00

Anticipated Cost of Living Adjustment: $19,200.00 (COLA)

Total Compensation Range: $89,880.00 - $97,320.00 (Salary + COLA)

Employment Offer Contingent Upon Successful Completion Of The Following

Verification of Work Authorization and Employment Eligibility

Substance Abuse Screening

Physical Exam (if applicable)

Background Checks for Badging/Security Clearances (if applicable)

About Hensel Phelps
Founded in 1937, Hensel Phelps specializes in building development, construction, and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare, and transportation. Ranked #1 in aviation and #6 overall general contractor in 2024 by BD+C, Hensel Phelps is one of the largest employee‑owned general contractors in the country. Driven to deliver excellence in all we do, the company’s core values include ownership, integrity, building, diversity, and community. Hensel Phelps brings clients’ visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.

Position Description
Reports to: Project Development Manager

Senior Marketing Coordinator – a key contributor to regional growth efforts. The role independently manages pursuits and provides critical support on larger projects, contributing to strategy sessions, content development, and interview preparation. The Coordinator collaborates with marketing and communications team members on content creation, event coordination, and external-facing campaigns, blending creativity, strategic thinking, and organization in a collaborative, deadline‑driven environment.

Key Responsibilities
Procurement & Proposal Support

Lead and support the development of RFQs, RFPs, and interview presentations, including writing, editing, formatting, and organizing content in alignment with pursuit themes and client requirements.

Participate in pursuit strategy sessions to understand proposal goals, win themes, and client hot buttons.

Coordinate with project teams, estimators, and subject matter experts to gather technical input and translate it into clear, persuasive proposal content.

Facilitate proposal review processes and manage timelines to ensure timely delivery of high‑quality submittals.

Organize and support interview rehearsals, working with facilitators and presenters to ensure message alignment and visual consistency.

Contribute to proposal innovation through new visual tools, creative content formats, or digital enhancements.

Data Collection & Management

Support the collection of jobsite data and maintain internal data systems.

Maintain information management systems.

Analyze data relevant to industry and competitors.

Participate in market research.

Content Development

Support content gathering by researching project details and coordinating with project teams.

Participate in storyboarding sessions and contribute ideas for content themes and structure.

Draft content such as project descriptions, staff bios, social media posts, and internal news stories.

Assist in preparing award entries and marketing collateral by formatting content, proofreading, and ensuring brand consistency.

Utilize AI tools to assist in generating draft language for review.

Planning & Strategy

Research and stay informed on regional market trends, competitor activity, and client priorities to inform campaign development and pursuit strategy.

Contribute ideas during marketing and pursuit planning sessions by bringing forward relevant insights, benchmarking examples, or early‑stage campaign concepts to support team goals.

Brand & Identity Stewardship

Ensure consistent use of enterprise identity across materials and touchpoints.

Represent the firm professionally in external forums and committees.

Employee Engagement

Support internal communications efforts that spotlight employee achievements and regional milestones.

Support jobsite communication and recognition requests when needed.

Marketing & Communications – External

Develop marketing materials including brochures, qualification packages, info sheets, and visual displays tailored to target audiences.

Perform project and jobsite photography, ensuring alignment with brand standards.

Regional Events

Collaborate with the marketing team on event coordination, helping develop materials and logistics for regional trade shows, recruiting events, and internal celebrations.

Essential Duties

Proposal Development: Strong writing, editing, and formatting skills to produce persuasive, deadline‑driven qualifications and proposal materials.

Organization & Time Management: Ability to manage multiple pursuits simultaneously while maintaining attention to detail and meeting deadlines.

Collaboration: Works well with pursuit teams, technical staff, and marketing colleagues to gather input and align messaging.

Communication: Clear and professional communicator capable of facilitating internal reviews, leading interview preparation, and translating technical input into compelling narratives.

Creativity & Initiative: Proactively seeks ways to enhance proposals, presentations, and marketing materials with fresh visuals, storytelling techniques, or digital tools.

Minimum Education Required
Bachelor’s Degree

Additional Qualifications / Responsibilities

Bachelor’s degree in marketing or related field of study.

2‑4 years of architecture, engineering, and construction experience and/or a combination of education and experience.

Highly organized and effective task management skills.

Demonstrated proficiency and competency in Adobe Creative Cloud (InDesign, Illustrator, and Photoshop) with graphic design and layout capabilities.

Microsoft Office Suite competency (Word, PowerPoint, Excel, and Outlook).

Demonstrated editing and proofreading skills, in addition to writing experience with technical narratives.

Strong accuracy and meticulous attention to detail.

Ability to effectively communicate with senior management, supervisors, peers, and clients.

Ability to manage multiple projects/deadlines and accommodate shifting priorities.

Ability to work independently and as part of a team.

General understanding of construction industry terminology and procedures.

Physical Work Classification & Demands
Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity.

Walking – occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.

Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and printer.

Frequently communicates with employees and external stakeholders regarding office administration topics.

Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.

Constantly reads written communications and views email submissions.

Regularly sits in a stationary position in front of a computer screen.

Visual acuity and ability to operate a vehicle as certified and appropriate.

Rarely exposed to high and low temperatures.

Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.

Location
Irvine, California

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